Seasonal Inbound Sponsored Programs Admissions Assistant

3 days ago

New York, United States AFS-USA Intercultural Programs Full time

AFS-USA is part of a worldwide network of AFS partner organizations that work together to advance global education and foster meaningful connections across cultures. As the network’s largest partner, AFS-USA works to increase the global competency of U.S. citizens by providing a variety of international and intercultural learning experiences to individuals, families, schools, and communities. We are proud of our Staff from our national office in New York City as well as home offices across the county, who collaborate with our more than 2,000 AFS-USA Volunteers to deliver high quality programs and global education resources. These include immersion-based study abroad experiences in over 40 countries worldwide; opportunities to host foreign AFS exchange students; and global learning workshops and curricula for educators, schools and businesses.

AFS-USA manages several programs of the U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA), which provide scholarships for adolescents to participate in international exchange programs. Two of these programs for international students hosted in the U.S. are called the Kennedy-Lugar Youth Exchange and Study (YES) program (www.yesprograms.org), and the Future Leaders Exchange and Study (FLEX) program (www.discoverflex.org). The Sponsored Programs department at AFS focuses on maintaining relationships with the funder and incorporating the sponsored programs into overall AFS programming. The Seasonal Inbound Sponsored Programs Admissions Assistant will work closely with the Sponsored Programs YES and FLEX teams.

The Seasonal Inbound Sponsored Programs (ISP) Admissions Assistant works closely with the Inbound Sponsored Programs Admissions Coordinators and the ISP Team to manage the data integrity of applicant information in program databases including Global Link and AIS. Ideal candidates will have prior administrative experience, including proven ability to write and edit communications, aggregate data, and effectively collaborate with team members on multifaceted projects.

DUTIES/RESONSIBILITIES:

Administration

  • Reviewing and evaluating student application materials with a particular focus on assessing academic and medical eligibility for the programs.
  • Collaborating with the Sponsored Programs Admissions Coordinators to communicate with international partners regarding student application materials and follow up.
  • Supporting the ISP team, communicating effectively within AFS-USA, maintaining accurate data entry in both Global Link and AIS (internal and external databases).
  • Provide timely and accurate responses or information to all parties while adhering to contact standards.
  • Ad hoc projects as assigned.

Application Review

  • Closely review all application forms for quality and completion utilizing process checklists and verify student academic and medical information in necessary databases.
  • Work with the Sponsored Programs Senior Specialists and Inbound Sponsored Programs Admissions Coordinators to ensure that all applications are complete and clear and ensure all missing documents are followed up upon.
  • Assist in various tasks related to the host family placements, included but not limited to, writing student bios and identifying special placement considerations.

Database Management

  • Create, integrate, and manage student records, including preparing and uploading student application components and maintaining host family, host school and local contact information.
  • Ensure 100% accuracy of data entry and updates in Global Link and AIS.
  • Upload forms to Global Link database/AIS database and other data entry as needed.
  • Collaborate with Sponsored Programs Admissions Coordinators to create innovative and streamlined approaches to data management.

QUALIFICATIONS:

  • Bachelor’s degree in data management, Education, International Studies, or related field preferred; minimum of at least two years post high school education or three years related work experience required.
  • Proficiency in using Microsoft Office software suite (specifically Word, Excel, Outlook, OneDrive) and Google suite
  • Ability to learn and adapt to new systems
  • Track record of working collaboratively to achieve results, especially in intercultural settings
  • Excellent verbal, written, and interpersonal communication skills
  • Ability to manage competing priorities and deadlines
  • Excellent organizational and customer service skills
  • Strong attention to detail
  • Study abroad/international experience preferred
  • Commitment to the mission and principles of AFS Intercultural Programs

WORK EXPECTATIONS:

The regular business hours of AFS-USA are Monday - Friday, 9AM - 5PM EST. The standard work week is 35 hours. You must be available for the entire duration of the seasonal position which is approximately six months. The Seasonal Inbound Sponsored Programs Admissions Assistant must be flexible to work outside these hours, occasionally on weekends, if needed as required by goals and deadlines. Applicants for this position located in the NYC area are preferred however, all U.S. based applicants will be considered.

SALARY:

The compensation for this position is $18/hourly. This position is eligible for overtime pay and sick & safe leave.

COMMITMENT TO DIVERSITY:

AFS-USA is committed to maintaining a culture of diversity, inclusion, and equity. We seek applicants from all backgrounds to ensure that we have the best, most creative talent on our team.

NON-DISCRIMINATION:

AFS-USA is committed to a work environment in which all individuals are treated with respect and dignity. AFS-USA prohibits all forms of unlawful discrimination, harassment and retaliation, including behavior which targets an individual or group based on perceived or actual characteristics, such as but not limited to: race, color, religion, creed, sex (including pregnancy, childbirth and related medical conditions), national origin, age, disability, military service, veteran status, marital status, partnership status, sexual orientation, familial status, gender identity, gender expression, transgender status, genetic predisposition or carrier status, alienage, citizenship status, caregiver status, status as a victim of domestic violence, sex offense or stalking, unemployment status, status as a certified medical marijuana patient or any other legally protected classification.

  • Admissions and Data Management Specialist

    3 days ago

    New York, New York, United States AFS-USA Intercultural Programs Full time

    AFS-USA Intercultural Programs is a leading organization in the field of international education, dedicated to advancing global competency and fostering meaningful connections across cultures. We are seeking a highly skilled and detail-oriented individual to join our team as a Seasonal Inbound Sponsored Programs Admissions Assistant.The successful candidate...

  • Global Education Assistant

    3 days ago

    New York, New York, United States AFS-USA Intercultural Programs Full time

    As a Seasonal Inbound Sponsored Programs Admissions Assistant, you will play a critical role in supporting the Sponsored Programs team at AFS-USA Intercultural Programs. Your primary responsibilities will include managing the data integrity of applicant information in program databases, reviewing and evaluating student application materials, and...

  • Admission Specialist

    3 days ago

    New York, United States CliniLabs Full time

    JOB SUMMARY The position of Admission Specialist (AS) is responsible for the intake of all visitors into the clinic, including subjects for screening and admission, sponsors, monitors, vendors, and any other visitors. The AS will also order all meals and supplies for the clinic studies and maintain expense reports. RESPONSIBILITIES Entering subject...

  • Seasonal Program Assistant

    3 days ago

    New York, United States New York Botanical Garden Full time

    Position Summary The Seasonal Program Assistant will assist the Exhibitions & Public Programming department at NYBG in executing public programming for NYBG visitors. Duties include: making advance preparations for programs, distributing program/event materials, soliciting public participation, assisting with the setting up and running of programs,...

  • Program Admission Coordinator

    6 days ago

    New York, United States PROMESA R.H.C.F. Full time

    At PROMESA R.H.C.F., we are committed to providing exceptional behavioral and primary healthcare services to the community. Our team is dedicated to delivering high-quality care while promoting a collaborative environment.Key ResponsibilitiesWork closely with Program Directors to review prospective clients for admission into our programs.Maintain a full...

  • Admissions Program Manager

    7 days ago

    New York, New York, United States BASIS Schools Inc Full time

    As part of the BASIS Independent Schools team, the Admissions Coordinator will drive results through a tireless work ethic, doing whatever is needed when it is needed, to enroll mission-appropriate students into our world-class program.Key ResponsibilitiesManages and owns an essential component of the admissions process, which includes ensuring applicants...

  • Admissions Officer

    6 days ago

    New York, New York, United States Columbia University Full time

    Job Summary">The Admissions Coordinator will work in the Office of Student Affairs at Columbia University, focusing on admissions and student services. Reporting to the Assistant Director of Enrollment and Operations, the successful candidate will be part of a dynamic team responsible for ensuring a high-quality experience for applicants and students.Main...

  • Admissions Coordinator

    7 days ago

    New York, United States Columbia University Full time

    Job Type: Officer of Administration Bargaining Unit: Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 35 Standard Work Schedule: Building: Salary Range: 65,000-70,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience,...

  • Admissions Coordinator

    3 days ago

    New York, United States Columbia University Full time

    Job Type: Officer of Administration Bargaining Unit: Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 35 Standard Work Schedule: Building: Salary Range: 65,000-70,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience,...

  • Admissions

    9 hours ago

    New Gloucester, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Admissions role in New Gloucester, Maine. This role will be primarily based on site and will require light social media usage. The work schedule will be from Monday to Friday, 8-5pm. Responsibilities:• Utilize social media platforms for recruitment and...

  • Program Assistant

    1 week ago

    New York, United States Research Foundation at City College of New York Full time

    General Description The Perkins Grant Program at Kingsborough funds initiatives related to the improvement of career and technical education (CTE) programs. As part of a continuing initiative to improve employment outcomes for CTE students, the Perkins Grant Program will fund a full-time Accessibility Program Assistant, to provide administrative and program...

  • Financial Sponsor Origination Specialist

    3 days ago

    New York, New York, United States Selby Jennings Full time

    Company OverviewSelby Jennings is a leading financial services firm specializing in cash-flow based, senior secured debt solutions for lower middle market (LMM) sponsor-backed companies in the United States. Our client is seeking an experienced executive to join their New York City team and focus on sponsor coverage, deal origination, and contributing to...

  • Admissions Manager

    3 days ago

    New York, United States Charlie Health Full time

    Job DescriptionJob DescriptionWhy Charlie Health?We are currently facing a nationwide mental health epidemic marked by rising rates of depression, anxiety, trauma, substance use disorders, and suicide. At the same time, those seeking help often encounter barriers—whether geographic, financial, or systemic—that prevent them from receiving timely and...

  • Sponsored Marketing Agreement Analyst Lead

    3 days ago

    New York, New York, United States New York Life Full time

    Our Agency Distribution SystemNew York Life's agency distribution system is the cornerstone of our business, where dedicated professionals like you connect with clients and build lifelong relationships. As part of our team, you'll equip agents with the tools and training they need to thrive in their roles.Role Overview: This individual will assist in...

  • Program Assistant

    5 days ago

    New York, United States Research Foundation CUNY Full time

    Job Title: Program Assistant PVN ID: KB-2501-006662 Category: Administrative Services Location: KINGSBOROUGH C. C. Job Description General Description The Perkins Grant Program at Kingsborough funds initiatives related to the improvement of career and technical education (CTE) programs. As part of a continuing initiative to improve employment outcomes for...

  • Undergraduate Admissions Coordinator

    1 week ago

    New York, United States School of Visual Arts Full time

    DATE: November 2024 JOB TITLE:Undergraduate Admissions Coordinator DEPARTMENT:Admissions REPORTS TO:Associate Director of Admissions CRM Operations SCHEDULE: Monday-Friday, 9:00 a.m. - 5:00 p.m. EST. This is a hybrid position, requiring 3 days in the office and 2 days working remotely. Flexibility and willingness to work up to 5 pre-arranged weekends during...

  • Undergraduate Admissions Coordinator

    3 days ago

    New York, United States School of Visual Arts Full time

    DATE: November 2024 JOB TITLE:Undergraduate Admissions Coordinator DEPARTMENT:Admissions REPORTS TO:Associate Director of Admissions CRM Operations SCHEDULE: Monday-Friday, 9:00 a.m. - 5:00 p.m. EST. This is a hybrid position, requiring 3 days in the office and 2 days working remotely. Flexibility and willingness to work up to 5 pre-arranged weekends during...

  • Admissions and Recruiting Representative

    4 days ago

    New York, United States Medical Training Institute of New York Full time $20 - $24

    Pay: $20-$24 Per hourWork type: Part-TimeLocation: New York, New YorkJob Summary The Admissions representative oversees recruitment, marketing, application processing, enrollment, database management, orientation, communications, and social media for all certificate programs at the Medical Training Institute of New York. The coordinator assists with all...

  • Admissions and Recruiting Representative

    4 days ago

    New York, United States Medical Training Institute of New York Full time $20 - $24

    Pay: $20-$24 Per hourWork type: Part-TimeLocation: New York, New YorkJob Summary The Admissions representative oversees recruitment, marketing, application processing, enrollment, database management, orientation, communications, and social media for all certificate programs at the Medical Training Institute of New York. The coordinator assists with all...

  • Admissions Counselor

    4 days ago

    New York, United States School of Visual Arts Full time

    DATE: August 2024 JOB DESCRIPTIONS: Admissions Counselor (NYC-based) DEPARTMENT: Admissions REPORTS TO: Associate Director of Admissions SCHEDULE: 35 minimum hours per week. Extensive travel is required as well as the ability to work flexible hours, including evenings and weekends. SALARY: $ 52,000/ YEARPOSITION SUMMARY: Reports to Associate Director of...