Document Controls Field Coordinator

2 months ago

Oklahoma City, United States Kiewit Corporation Full time

Requisition ID: 172882 Job Level: Mid Level Home District/Group: TIC Power District Department: Document Controls Market: Power Employment Type: Full Time Position Overview The Document Control Coordinator shall be skilled in using technology to complete their tasks. They are primarily responsible for independently administering and managing the project document control system(s), including logging, transiting, and distributing all relevant documents into the system and distributing them to the appropriate project team members. The Document Control Coordinator is also responsible for coordinating/collaborating with project staff to help facilitate and expedite the project team's efficiencies. They should communicate/collaborate well with a large team to coordinate and complete multiple responsibilities on a deadline. District Overview TIC Power (TICP) provides direct-hire construction services for Power Generation utilizing a non-union craft force. TIC Power builds major EPC power plant and solar projects throughout North America. Location This position is based in Harrah,OK. Responsibilities • Responsible for maintaining the Project Document Control Program throughout the project's lifecycle. • Control the numbering, sorting, filing, storing, and retrieval of electronic and hard copy documents. • Oversee the proper approval, maintenance, and distribution of documents and retention policies. • Responsible for reproduction of documents, preparing reports and addendums. • Maintain records of incoming document transmittals and prepare outgoing transmittals. • Support the efforts to ensure that the system documents are maintained with accurate and current information. • Perform process audits to ensure accuracy of all controlled documentation. • Assist with requests for information from external customers, vendors, and internal customers (inter-company). • Participate as needed in corrective/preventive actions items and their investigations. • Guide a team to administer the document flow and distribution at the Project site. • Train projects on document control standards, workflow, and systems. • Ensure that the confidentiality of sensitive information is protected. • Perform other duties as assigned by project management. • Perform any task required to support company goals. Qualifications • Basic knowledge of Electronic Document Management Systems (EDMS) • Knowledge of records/information management principles and their methodologies is an asset • Proficient in Microsoft Office. • Knowledge of SharePoint and InEight software is a plus • Willing to perform a variety of tasks and learn new skills • Be detailed oriented, flexible, and highly motivated. • Possess excellent interpersonal, written, and verbal communication skills. • The ability to work effectively within a project team with minimal supervision Other Requirements: • Regular, reliable attendance • Work productively and meet deadlines timely • Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment. • Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies. • Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required. We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off. We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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