Administrative Assistant III

3 weeks ago

Brewer, United States Northern Light Health Full time

Northern Light Home Care and Hospice

Department: Hospital and Other Admin

Position is located: Cianchette Professional Blding

Work Type: Full Time

Hours Per Week: 40.00

Work Schedule: 8:00 AM to 5:00 PM

Summary:

Provide high-level administrative support by handling leader calendar(s), conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Responsibilities:

  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals

  • Maintain calendar(s) for assigned executives. Schedules appointments, meetings (including web-based meetings) and vendor presentations to maximize time and availability. Evaluates meeting requests and prioritizes based on executive's direction and personal knowledge of strategic importance of subject matter

  • Manages corporate credit card account making discretionary purchases as needed to run the executive's office including monthly reconciliation of account. Ensures proper accounting for purchases

  • Generate memos, emails and reports when appropriate

  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material

  • Create, maintain, and enter information into databases

  • Maintain office supplies by checking inventory and ordering items As a proxy for and under the supervision of leader, enters, edits and approves time and requests corrections

  • Maintain a safe environment complying with Northern Light Health policies and procedures; report and directly address environmental hazards and violations of patient safety policy and/or protocol when involved or observed

  • May perform other duties upon request.

Other Information:

Competencies and Skills

  • 5+ years of relative work experience required.

  • Achieves Results: Sets high standards for their own outcomes and seizes opportunities to engage others towards objectives. Consistently moves forward with direct actions in order to attain or exceed objectives. Manages their own time effectively to accomplish assigned tasks. Successfully prioritizes multiple projects and duties as needed.

  • Applies Business Acumen:Demonstrates knowledge of current and future trends that impact organizational success. Applies proven practices and business theories to get results that meet financial as well as other business goals. Recognizes opportunities for new services and products and acts accordingly, taking measured risks into consideration. Possesses a thorough knowledge of their field and independently carries out their work in accordance with professional standards of the profession.

  • Behaves with Integrity and Builds Trust: Acts consistently in line with the core values, commitments and rules of conduct. Leads by example and tells the truth. Does what they say they will, when and how they say they will, or communicates an alternate plan.

  • Cultivates Respect: Treats others fairly, embraces and values differences, and contributes to a culture of diversity, inclusion, empowerment and cooperation.

  • Demonstrates Adaptability: Learns quickly when facing a new problem or unfamiliar task; is flexible in their approach with changing priorities and ambiguity. Manages change effectively and does not give up during adversity. Capable of changing one's behavioral style and/or views in order to attain a goal. Absorbs new information readily and puts it into practice effectively.

  • Effectively Communicates: Listens, speaks and writes appropriately, using clear language. Communication methods are fitting to the message(s), audience, and situation and follow-ups are regular and timely. Shows that important (non-) verbal information is absorbed and understood and asks further questions to clarify when necessary. Expresses ideas and views clearly to others and has ability to adjust use of language to the audiences' level.

  • Fosters Accountability: Creates and participates in a work environment where people hold themselves and others accountable for processes, results and behaviors. Takes appropriate ownership not only of successes but also mistakes and works to correct them in a timely manner. Demonstrates understanding that we all work as a team and the quality and timeliness of work impacts everyone involved.

  • Word processing, spreadsheets, data entry, database experience and other computer related skills.

  • Practices Compassion: Exhibits genuine care for people and is available and ready to help; displays a deep awareness of and strong willingness to relieve the suffering of others.

  • Promotes Health and Safety: Promotes a healthy and safe environment for patients, employees and visitors. Advocates and models healthy physical and mental health behaviors even in challenging circumstances. Sets high quality standards and strives for continuous improvement and quality assurance by reporting and encouraging others to report near misses and safety issues.

  • Serves Others: Strives to understand, meet and exceed the expectations and requirements of internal and external customers which may include the people and communities in our service areas. Develops and maintains relationships, alliances and coalitions within and outside the organization and leverages them in order to obtain information, support, and promote cooperation and collaboration.

Education

  • Required Associate's Degree

Working Conditions

  • Work with computers, typing, reading or writing.

  • Need to drive to perform responsible duties.

  • Potential exposure to hazardous materials.

  • Lifting, moving and loading 20 to 30 pounds.

  • Potential exposure to noise levels being uncomfortable.

  • Prolonged periods of sitting.

  • Alternate shift schedules (day, evening, nights, weekends).

  • Potential exposure to noxious odors.

  • Prolonged periods of standing.

  • Potential exposure to very hot or cold temperatures.

  • Prolonged periods of walking.

  • Lifting, moving and loading less than 20 pounds.

Position Administrative Assistant IIILocation Req ID null

  • Patient Service Representative III

    4 weeks ago

    Brewer, Maine, United States Northern Light Health Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Patient Service Representative III to join our team at Northern Light Health. As a key member of our front office staff, you will be responsible for providing exceptional patient care and administrative support to our patients and healthcare team.Key ResponsibilitiesProvide excellent customer...

  • Patient Service Rep III

    2 months ago

    Brewer, United States Northern Light Health Full time

    Northern Light Eastern Maine Medical CenterDepartment: Cancer Care - BrewerPosition is located: Lafayette BuildingWork Type: Part Time EligibleHours Per Week: 20.00Work Schedule: VariablePosition may be eligible for a $500 bonus (minus tax) paid after the successful completion of probation period. (external only) Summary:The Patient Service Representative...

  • High-Level Administrative Professional

    4 days ago

    Brewer, Maine, United States Northern Light Health Full time

    Job SummaryWe are seeking a highly skilled Administrative Assistant III to join our team at Northern Light Health. As a key member of our administrative team, you will provide high-level support to our leaders, ensuring the smooth operation of our office.Key ResponsibilitiesManage calendars, schedule appointments, and coordinate meetings for assigned...

  • Patient Service Rep III

    3 months ago

    Brewer, United States Northern Light Health Full time

    Northern Light Eastern Maine Medical Center Department: Cancer Care - Brewer Position is located: Lafayette Building Work Type: Part Time Eligible Hours Per Week: 20.00 Work Schedule: Variable Position may be eligible for a $500 bonus (minus tax) paid after the successful completion of probation period. (external only) Summary: The Patient Service...

  • Medical Assistant

    4 weeks ago

    Brewer, Maine, United States Northern Light Health Full time

    Job SummaryWe are seeking a highly skilled Medical Assistant - Certified to join our team at Northern Light Eastern Maine Medical Center. As a Medical Assistant - Certified, you will provide support to medical practitioners in an ambulatory setting, performing both clinical and administrative duties to ensure quality patient care.ResponsibilitiesAssist...

  • Clinical Assistant

    4 months ago

    Brewer, United States Northern Light Health Full time

    Northern Light Eastern Maine Medical Center Department:  Pre-Surgery Testing Position is located: Northern Light Eastern Maine Medical Center Work Type:  Full Time Hours Per Week: 40.00 Work Schedule:  8:30 AM to 5:00 PM Summary : The Clinical Assistant provides support to medical practitioners providing patient care services in an...

  • Medical Assistant

    4 weeks ago

    Brewer, Maine, United States Northern Light Health Full time

    Job Summary:As a Medical Assistant with Northern Light Health, you will play a vital role in providing high-quality patient care in an ambulatory setting. This position requires a strong clinical and administrative foundation, with a focus on supporting medical practitioners in delivering exceptional patient services.Key Responsibilities:• Assist providers...

  • Assistant Clinical Admin Coordinator

    3 months ago

    Brewer, United States The Judge Group Full time

    Location: Brewer, ME Salary: Negotiable Description: Our client is currently seeking an Assistant Clinical Admin Coordinator in Brewer, ME 04412. Position: Assistant Clinical Admin Coordinator. Duration: 6+ Months (Chance of Contract to permanent). Location: Brewer, ME 04412.Pay: Good in the market. Positions in this function includes those responsible...

  • Desktop Support

    3 weeks ago

    Brewer, United States Themesoft Inc. Full time

    Job Title: Desktop Support/ PC RefreshLocation: Brewer, MEMode : Contract (6+ Months) (Day 1 Onsite)The technology support specialist provides onsite IT support at a customer site. This position is responsible for a wide variety of hardware, software, application, and as a Service technologies throughout the healthcare system. This function includes support...

  • Desktop Support

    2 weeks ago

    Brewer, United States Themesoft Inc. Full time

    Job Title: Desktop Support/ PC RefreshLocation: Brewer, MEMode : Contract (6+ Months) (Day 1 Onsite)The technology support specialist provides onsite IT support at a customer site. This position is responsible for a wide variety of hardware, software, application, and as a Service technologies throughout the healthcare system. This function includes support...

  • Desktop Support Technician

    3 weeks ago

    Brewer, United States Themesoft Inc. Full time

    Job Title: Desktop SupportLocation: Brewer, ME (Onsite)Duration: Long Term ContractJob Description: The technology support specialist provides onsite IT support at a customer site. This position is responsible for a wide variety of hardware, software, application, and as a Service technologies throughout the healthcare system. This function includes support...

  • Desktop Support/ PC Refresh

    2 months ago

    Brewer, United States VDart Inc. Full time

    Job Title: Desktop Support/ PC Refresh Location: Bangor, ME Mode: Contract Job Description: The technology support specialist provides onsite IT support at a customer site. This position is responsible for a wide variety of hardware, software, application, and as a Service technologies throughout the healthcare system. This function includes support...

  • Cancer Registry Coordinator

    4 weeks ago

    Brewer, Maine, United States Northern Light Health Full time

    Cancer Registry Assistant Job DescriptionAbout the Role: We are seeking a highly organized and detail-oriented Cancer Registry Assistant to join our team at Northern Light Health. As a Cancer Registry Assistant, you will play a critical role in supporting the Cancer Registry program by performing various administrative and data entry tasks.Key...

  • Resource Technician

    6 months ago

    Brewer, United States Northern Light Health Full time

    Summary: The Resource Technician is a non-professional team member who performs patient care for personal needs and comfort and helps maintain an age appropriate therapeutic environment. Supports the standards and policies of Acadia Hospital and the philosophy of the Nursing Department. The work environment offers little privacy. Will be exposed to...

  • DSP (Direct Support Professional)

    4 days ago

    Brewer, United States UCP of Maine Full time $17

    UCP of Maine has an opening for a full-time positionThis unique opportunity allows individuals to make a meaningful impact in the lives of adults with disabilities by providing support for daily living activities, assisting with personal grooming needs, administering medications, and providing transportation. We invite you to join our team of caring...

  • Hospice RN Executive Director

    4 weeks ago

    Brewer, United States Gentiva Hospice Full time

    Our Company:  Gentiva Hospice is a member of the Gentiva family – an industry leader in hospice, palliative, home health, and personal home care. Our place is by the side of those who need us, offering physical, spiritual and emotional support to patients and their families so they may make the most of every moment. We believe that better care for...

  • Hospice LPN

    4 weeks ago

    Brewer, Maine, United States Gentiva Full time

    About the RoleWe are seeking a compassionate and skilled Licensed Practical Nurse (LPN) to join our hospice care team. As an LPN, you will provide direct patient care services to hospice patients and supportive care to the patient's family. You will report directly to the Administrator or Executive Director and be responsible for evaluating patient/family...

  • Paralegal

    4 weeks ago

    Brewer, United States Northern Light Health Full time

    Northern Light Health Department: Legal Position is located: Cianchette Professional Blding Work Type: Full Time Hours Per Week: 40.00 Work Schedule: 8:00 AM to 4:30 PM Summary: The Paralegal will work under the direction of the Deputy General Counsel and will assist the legal team with administrative and paralegal tasks. Responsibilities: Other...

  • Certified Residential Medication Aide

    4 days ago

    Brewer, United States Woodlands Senior Living Full time

    Job Type Full-time, Part-timeDescriptionDo you have a background or interest in healthcare with a soft spot in your heart for helping senior citizens and their families? Do you seek a rewarding career within a supportive workplace? Consider joining our team - we offer the opportunity to improve the lives of others while fulfilling your own career goals!...

  • Certified Residential Medication Aide

    4 days ago

    Brewer, United States Woodlands Senior Living Full time

    Job Type Full-time, Part-timeDescriptionDo you have a background or interest in healthcare with a soft spot in your heart for helping senior citizens and their families? Do you seek a rewarding career within a supportive workplace? Consider joining our team - we offer the opportunity to improve the lives of others while fulfilling your own career goals!...