Temp Admin Assistant

3 weeks ago

New York, United States Ascendo Full time
Job Description: Temp Admin Assistant

Location: Brooklyn, NY, 11221

Schedule: 9:00 AM - 5:00 PM, 35 hours per week

Duration: 2-3 months (short-term project)

Reports to: Program Director

We are seeking a detail-oriented and organized Admin Assistant (Tenant Chart Organizer) to support a non-profit organization in Brooklyn. This temporary role focuses on auditing and organizing tenant charts to ensure all records are accurately filed, categorized, and easily retrievable. The ideal candidate will have excellent organizational skills, attention to detail, and experience handling sensitive information.

Key Responsibilities:

1. Organize and Categorize Records

Audit tenant charts for completeness and accuracy.

File and classify tenant documents according to the Table of Contents.

Create two volumes of tenant charts, as needed, with guidance from the Program Director.

2. Maintain Confidentiality

Handle sensitive tenant information with discretion and in accordance with confidentiality policies.

Adhere to best practices for information security and data protection.

3. Report Findings

Communicate any issues, discrepancies, or necessary adjustments to the Program Director.

Provide regular updates on the progress of chart organization tasks.

4. Collaborate with Staff

Work closely with the Program Director and other team members to ensure tenant records meet organizational standards and goals.

Coordinate with staff to gather missing or incomplete documentation as needed.

Qualifications:

Strong attention to detail and organizational skills.

Proficiency in Microsoft Excel (intermediate level).

Ability to create charts, columns, and manage data efficiently.

Strong communication skills and the ability to follow directions effectively.

Experience handling sensitive and confidential information with professionalism and discretion.

Ability to work independently and manage time effectively.

Preferred but not required: Experience as a medical administrative assistant or working with sensitive data in a similar capacity.

Additional Information: This is an on-site position based in Brooklyn.

The role requires minimal interaction with clients and will focus primarily on internal documentation and record management.

The position involves collaborating with another agency to ensure that tenant records are up to date and compliant.

If you are organized, detail-oriented, and comfortable working with sensitive information, we encourage you to apply and contribute to the success of this important project.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Kereem Adams

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