Development Assistant, Entertainment, Tech

17 hours ago

New York, United States UJA Federation of New York Full time

Position Summary:

UJA’s Entertainment, Tech & Lifestyle division is comprised of leading professionals in content, fashion, marketing, music, publishing, sports, tech & venture capital, and theater who set the industry standard for philanthropy. Entertainment, Tech & Lifestyle seeks a proactive, self-motivated, and flexible development assistant to provide essential administrative support to the division’s efforts to raise awareness of and grow support for UJA across these industries, as well as to develop relationships with and inspire industry executives to use their talent, energy, and financial clout to create community and fundraise on behalf of UJA. The activities of the Entertainment Division are fast-paced and high energy, therefore this role requires a team-player with the ability to multi-task, trouble-shoot, and be a forward-thinker.

Major Responsibilities:

  • Provide support for Entertainment, Tech & Lifestyle team across events, programs, campaign and donor engagement opportunities, as well as for broader FRD initiatives.
  • Manage divisional Roll of Honor, tracking key information and coordinating internally and externally to ensure accuracy. Assist with donor communication re: inclusion and preferred listings.
  • Use fundraising database to efficiently and accurately process gifts and payments, update donor accounts, manage event registrations, run giving lists/reports, and track attendance for meetings, events, programs, and trips.
  • Work with team and other departments to plan, prepare for and execute internal and external meetings, programs, events, and trips, including logistics and supplies. This may include coordinating mailings, room reservations, food orders, name tags, creating journal ads, shipments to outside venues, gifts to hosts, working registration, collecting payments, distributing collateral, and helping with set up/tear-down, and other tasks as needed.
  • Coordinate/manage marketing initiatives including divisional calendar, materials, and microsite, liaising with colleagues on content updates, event listings, photos, and other matters requiring attention.
  • Manage divisional Roll of Honor, tracking key information and coordinating internally and externally to ensure accuracy.
  • Support division’s Sports For Youth and Music For Youth grant allocations processes, working with lead fundraisers and grants management team on internal and external matters including Request for Applications, committee assignments, application review, decision tracking and agency inquiries and notifications.
  • Address inquiries from (and otherwise communicate with) donors, lay leaders, and outside vendors. Screen calls and respond to situations as appropriate, corresponding with donors and professionals as independently as possible.
  • Perform general administrative duties such as ordering supplies, paying invoices, processing expense reports, requesting materials and arranging food and room requests.
  • Attend trainings on office systems and procedures to stay up-to-date on those systems and procedures, serving as a resource to the team on them as needed.
  • Act as office manager for the department and ensure the administrative space is organized and maintained.
  • Various projects as assigned.

Qualifications & Competencies:

  • Bachelor’s degree required
  • Proficiency in Microsoft Office Suite preferred, including Office 365, SharePoint, OneDrive, Excel, Outlook, Teams, and Access
  • Experience with CRM or other data management databases preferred
  • Detail-oriented, proactive, with strong time management skills
  • Possesses the confidence to work independently and the ability to manage and prioritize multiple projects in a fast-paced environment and under tight deadlines
  • Excellent organizational skills and an ability to learn and understand systems and procedures
  • Excellent interpersonal, written and verbal communication skills
  • Maturity and professionalism
  • Interest in fundraising, philanthropy and events.
  • Positive work ethic and ability to work as part of a team.
  • Ability to bend, lift, pack, and unpack supply boxes
  • Flexibility to work at events and programs when required, which may be outside of normal business hours.

Salary information:

The annual salary for this role is $45,000.

Benefits

Great Perks. Because We Appreciate Great Employees.

TIME OFF

We offer a generous number of vacation days and have the Jewish holidays off as well. Fridays our offices close early (October to March at 3:00 pm and April to September at 4:00 pm). All so you can relax and recharge.

HYBRID MODEL

We’re operating on a hybrid work model: three set days in the office and two days remote. So enjoy the best of both worlds — the comforts of home and the energy of the office.

HEALTH CARE

UJA provides a top-tier medical and dental plan, along with a flexible spending account. We also offer life insurance. And for a small cost you can take part in on-site yoga and exercise classes at our Manhattan office. Wellness matters to us.

PLANNING FOR RETIREMENT

UJA employees can enroll in a pension plan and tax deferred annuity.

CAREER DEVELOPMENT

Classes, workshops, and compelling speakers will keep you at the top of your game.

COMMUNITY

We come together as a staff to commemorate holidays (from Rosh Hashanah to MLK Day), volunteer at nonprofits, and celebrate our accomplishments together. (Our chocolate chip cookies are legendary)

SOME MORE (YES, MORE)

We also offer a backup childcare program. And a commuter benefit plan. So, you can get to work and feel good about it.

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