Procurement Associate

1 week ago

Memphis, United States Memphis Shelby County Schools Full time
Purpose and Scope

OVERVIEW

Memphis-Shelby County Schools is seeking dynamic educational champions ready to position our district as a national exemplar of education transformation. We need leaders with a fierce commitment to actualizing a bold vision that yields ambitious outcomes for more than 110,000 students and families across the Memphis-Shelby County area. The reality is that we can do better for kids, and we will with the right leaders in place. The most successful candidates believe that more is possible for Memphis and are:

  • Courageous Thinkers & Doers: Prepared to navigate and thrive in a complex and ambiguous environment on day one, present innovative ideas to address systemwide issues, and execute sustainable plans toward transformation.
  • Solutions-Oriented: See the possibilities, demonstrate the capacity to synthesize information and adjust short and long-term goals, and consistently find a window when doors close to deliver measurable results for kids and families.
  • High-Performing Gamechangers: Leader of leaders with the capacity to mobilize and empower an outstanding team, make people-centered data-informed decisions, and operate with a relentless hyperfocus on removing stubborn barriers that destroy the hopes and dreams of too many of our students.

SUMMARY DESCRIPTION:

Works under direction of the Director-Procurement Services to support the Procurement Services Office by performing administrative and secretarial duties. Duties also include assisting management with administrative tasks such as tracking and compiling information of interest.

Essential Job Functions Performs a full range of administrative work for multiple programs and projects in the Procurement Services Office. Reviews and answers correspondence for Procurement Services. Receives and responds or routes inquiries, concerns, complaints, and requests for assistance from District personnel, vendors/contractors and citizens. Processes newspaper advertisements for solicitations. Creates and maintains correspondence for out-of-compliance District purchases. Performs general administrative/clerical work as required, including but not limited to, processing office payroll, loading Board agenda items in the system, copying, and filing documents, answering the telephone. Reconciles invoices for Procurement purchase orders, research and initiates correction of any inconsistencies. Processes Procurement invoices for payment. Communicates with vendors to explain District procurement policies, procedures, and requirements, as well as processes vendor registration, as assigned. Provides guidance to internal and external customers as it relates to SCS ERP system for requisitions and supplier profile management. Identifies issues or problems and seeks solutions consistent with applicable regulations.  Attends training, meetings, workshops, or seminars as necessary to enhance job knowledge and skills. Entry, creates reports, monitoring, and maintenance of electronic records. Performs other duties as assigned. Minimum Qualifications

Bachelor’s Degree or equivalent or four (4) years of experience in a relevant area for a total education/experience of four (4) years. (PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED.

Degree Equivalency Formula:Bachelor’s Degree = 4 years of additional experience in lieu of degree level.Master’s Degree = 6 years of additional experience in lieu of degree level.

Additional Job Details AMERICANS WITH DISABILITIES ACT COMPLIANCE SCS is an Equal Opportunity Employer. SCS provides reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management. SCS does not discriminate in its programs or employment based on race, color, religion, national origin, handicap/disability, sex (including pregnancy), sexual orientation, gender identity, genetics, or age (40 or older).

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