administrative assistant

3 weeks ago

Lakeland, Florida, United States Acme Barricades Full time

Job Type

Full-time

Description

Hiring Now Weekly pay

The Administrative Assistant position is responsible for administrative duties in an office setting. Duties could include a wide variety of receptionist and customer service functions, employee relations and administrative tasks, ordering and potential employee dispatch functions. Although this position reports directly to the Lakeland Shop manager, this position also works closely with members of the Lakeland location and clients/customers and requires attention to detail and accuracy of reporting in a fast-paced environment.

Essential Job Functions: Includes, but is not limited to, the job specifications contained herein. Additional duties or job functions may be required as deemed necessary by management personnel to contribute to the team effort by accomplishing related results as needed. Administrative Assistants may be assigned to departments or branches and may not be required to perform all of the tasks listed or may be required to perform tasks that are not listed.

  • Receptionist duties - Greet visitors and respond to inquiries, maintain office and safety supplies and equipment as necessary, maintain office security by following procedures, develop relationships with internal and external customers, address customer complaints and questions, answer multi-line phone system and route calls
  • Data Entry duties - Filing and scanning as needed. Input of information into spreadsheets, computer programs, etc. and timely submission required information to the corporate office or Branch Manager. Required data could include reporting payroll and certified payroll hours, compliance paperwork, accident/injury reporting, project billing information; Intermediate Excel experience is required.
  • General HR-related duties such as new hire paperwork, assist employees with questions and requests and manage the tracking of employee paperwork
  • Billing - Confirm customer orders through the billing system, review monthly invoice register(s) for billing purposes making corrections as needed, prepare sales quotes for customers.
  • Employee Assistance: Assist with employee safety meetings, open enrollments, EEO meeting etc. Print and prepare information for employees as needed. Assist employees with logging into Benefits and Employee portals.
Desired Qualifications:
  • 2 years of Administrative Experience within a construction/manufacturing/industrial/ dispatch field environment
  • 2 years of experience with timesheets, certified payrolls, general human resources
  • Customer Service personality
  • High School Diploma (or equivalent)
What's In It For You?
  • Competitive pay and growth
  • Full comprehensive benefits package including medical, dental, and vision insurance.
  • Vacation and PTO (paid time off)
  • 401(k) plan + Company match
  • Performance bonus
  • Overtime
  • Paid holidays
Requirements
  • Strong communication and problem-solving skills
  • Ability to develop & maintain positive relations with internal management & external customers
  • Ability to meet multiple deadlines, multi-task and prioritize in a fast-paced environment
  • Highly organized and extreme attention to detail
  • Strong computer and data entry skills and experience with Microsoft Office (with a focus on Excel)
  • Customer Service Attitude
  • Ability to work well both independently and in a team environment
  • Occasional lifting up to ten lbs.
  • Ability to work in a climate-controlled office environment
  • Vision adequate (including corrected vision) to perform essential job functions
  • Hearing (including corrected hearing) adequate to understand verbal information and maintain conversations for an hour or more over a telephone in order to perform essential job functions.
  • Ability to read and write in English in order to process paperwork and communicate with clients and internal customers
  • Must be able to sit or stand for extended periods of time
  • Must have manual dexterity required for repetitive motions that may include the wrists, hands and/or fingers. Extended use of a computer, keypad or phone
Salary Description

$16.00 to $17.00 hourly

  • Administrative Assistant

    1 week ago

    Lakeland, Florida, United States Pack On The Go Full time

    Are you an organized, proactive, and detail-oriented individual with a passion for helping others during challenging times? Pack On The Go, a leading moving, storage, and contents restoration company, is looking for a Project Coordinator / Administrative Assistant to join our team. About Us: For 20 years, Pack On The Go has been dedicated to changing lives...

  • Administrative Assistant III

    4 weeks ago

    Lakeland, Florida, United States Florida Polytechnic University Full time

    Floridas only public university exclusively teaching science, technology, engineering, and math (STEM) is looking for exceptional candidates to serve as the Administrative Assistant III in the department of The University Controllers Office. The Ad Administrative Assistant, Administrative, Controller, Processing, Assistant, Operations

  • administrative assistant

    2 weeks ago

    Lakeland, Florida, United States Acme Barricades Full time

    Job Type Full-time Description Hiring Now Weekly pay The Administrative Assistant position is responsible for administrative duties in an office setting. Duties could include a wide variety of receptionist and customer service functions, employee relations and administrative tasks, data entry and bookkeeping, and ordering supplies. Although this position...

  • Administrative Assistant

    2 weeks ago

    Lakeland, Florida, United States Double M Aviation Full time

    Job Description: The Administrative Assistant assists the Assistant Director of Operations to ensure information is communicated effectively to the customer during each maintenance event. They also perform administrative duties such as phone and email communications, preparing and updating various documents and reports, and aiding the Assistant Director of...

  • Administrative Assistant

    3 days ago

    Lakeland, Florida, United States Double M Aviation Full time

    Job Description Job Description Salary: Job Description:The Administrative Assistant assists the Assistant Director of Operations to ensure information is communicated effectively to the customer during each maintenance event. They also perform administrative duties such as phone and email communications, preparing and updating various documents and reports,...

  • Administrative Assistant

    4 weeks ago

    Lakeland, Florida, United States Double M Aviation Full time

    Job Description: The Administrative Assistant assists the Assistant Director of Operations to ensure information is communicated effectively to the customer during each maintenance event. They also perform administrative duties such as phone and email communications, preparing and updating various documents and reports, and aiding the Assistant Director of...

  • Administrative Assistant

    6 days ago

    Lakeland, Florida, United States Double M Aviation Full time

    Job Description Job Description Salary: $18-$20 hourlyJob Description:The Administrative Assistant assists the Assistant Director of Operations to ensure information is communicated effectively to the customer during each maintenance event. They also perform administrative duties such as phone and email communications, preparing and updating various...

  • administrative assistant i

    2 weeks ago

    Lakeland, Florida, United States My Florida Corp Defunct Full time

    ADMINISTRATIVE ASSISTANT I - 73000273Date: Mar 7, 2025The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .Requisition No: 848188Agency: Department of RevenueWorking Title: ADMINISTRATIVE ASSISTANT I -...

  • administrative assistant i

    3 weeks ago

    Lakeland, Florida, United States My Florida Corp Defunct Full time

    ADMINISTRATIVE ASSISTANT I - 73000273Date: Mar 7, 2025The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .Requisition No: 848188Agency: Department of RevenueWorking Title: ADMINISTRATIVE ASSISTANT I -...

  • Administrative Assistant

    5 days ago

    Lakeland, Florida, United States Innovativ Pharma, Inc. Full time

    We are looking for an entry level Executive Assistant/Receptionist to perform a variety of administrative tasks and support our company's senior level management.Responsibilities will include managing calendars, making travel arrangements, act as point of contact between executives and clients, dictations, typing letters, emails, making sure the files are in...

  • administrative assistant i

    2 weeks ago

    Lakeland, Florida, United States State of Florida Full time

    Requisition No: 848188 Agency: Department of Revenue Working Title: ADMINISTRATIVE ASSISTANT I - 73000273 Pay Plan: Career Service Position Number: 73000273 Salary: $34,509.24 / Annually Posting Closing Date: 03/17/2025 Total Compensation Estimator Tool Florida Department of Revenue General Tax Administration Administrative Assistant I Lakeland The...

  • Administrative Assistant

    7 days ago

    Lakeland, Florida, United States Leland Management Full time

    Job Type Full-time Description Join our Team Leland Management is seeking a General Manager (onsite Community Association Manager) for one of our communities in the Orlando, FL area. Join our team to learn why the Orlando Business Journal has named us one of Central Florida's Best Places to Work for 14 consecutive years, including winning first place in our...

  • Administrative Assistant

    3 weeks ago

    Lakeland, Florida, United States EDInsured LLC Full time

    Job DescriptionI am an independent insurance broker seeking a motivated and detail-oriented Insurance Assistant to help streamline operations and enhance client service. If you are passionate about the insurance industry and looking to grow your career, I want to hear from youResponsibilities:- Maintain electronic and hard copy filing system- Assist...

  • Assistant Facility Administrator

    14 hours ago

    Lakeland, Florida, United States United Vein & Vascular Centers Full time

    Overview:United Vein & Vascular Centers is a life-changing healthcare innovator that is rapidly expanding access to state-of-the-art, minimally invasive vein and vascular care as we grow our footprint across the country. The unparalleled outcomes we achieve are made possible by dynamic team members like YOU working alongside our exceptional team of skilled...

  • Administrative Assistant

    3 weeks ago

    Lakeland, Florida, United States EDInsured LLC Full time

    Job Description I am an independent insurance broker seeking a motivated and detail-oriented Insurance Assistant to help streamline operations and enhance client service. If you are passionate about the insurance industry and looking to grow your career, I want to hear from you Responsibilities : - Maintain electronic and hard copy filing system - Assist...

  • Administrative Assistant

    2 days ago

    Lakeland, Florida, United States Clayton Homes Full time

    Job DescriptionThe Administrative Assistant - HR Department role at Highland Homes is an exciting opportunity for a highly organized and detail-oriented individual to join our team. As a key member of the HR department, you will be responsible for supporting the smooth operation of payroll administration, employee support, and HR coordination.Main...

  • Administrative and Human Resources Assistant

    6 days ago

    Lakeland, Florida, United States Williams Fence Full time

    Job Description Job Description Williams Fence is seeking a dedicated Administrative and Human Resources Assistant to join our dynamic team at Williams Fence Company. This role combines administrative support and human resources duties. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficientlyKey...

  • Administrative Assistant III

    4 weeks ago

    Lakeland, Florida, United States Florida Polytechnic University Full time

    Make a difference at one of Florida's premier institutions for education in science, technology, engineering, and math (STEM). Florida Polytechnic University, ranked the No. 1 public college in the region by U.S. News and World Report, offers a unique working environment that encourages faculty and staff to be part of a culture that prizes collaboration,...

  • Reception and Administration Assistant

    2 days ago

    Lakeland, Florida, United States hrEdge Consulting Full time

    hrEdge Consulting is seeking an exceptional Reception and Administration Assistant to join our team. In this role, you will provide administrative support to our staff and management, ensuring the smooth operation of our office.Main Responsibilities:Answer and direct phone calls in a professional mannerWelcome visitors with a warm smile and answer any...

  • Experienced Administrative Assistant

    1 week ago

    Lakeland, Florida, United States Bayonet Plumbing Full time

    Bayonet Plumbing, Heating, and Air Conditioning, a division of IES, is looking for an Office Assistant in our Lakeland location. This position will provide high-level administrative support to multiple departments within the company. Qualified candidates will be friendly, team-oriented, and have the following skills: Excellent interpersonal skills to build...