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Office Manager

2 months ago

Miami, United States Monte Nido And Affiliates Holdings Llc Full time
Grow with us

Office Manager/Administrative Assistant

Monte Nido

Miami, Florida

For more than 25 years, Monte Nido has been delivering proven treatment for eating disorders. Our model of treatment blends the personalized and medically sophisticated care for which we are known with the latest research and strategies for those overcoming eating disorders. Our treatment setting is intimate with a high staff-to-client ratio, and an emphasis on individual therapy and highly individualized treatment.

We are seeking a highly organized and proactive Office Manager to oversee the day-to-day administrative operations of our office and other locations in Miami. The person will also serve as the Administrative Assistant to the SVP of Real Estate, who is based in Tampa, FL. The ideal candidate will be a detail-oriented professional with excellent communication and thorough organization skills and a commitment to maintaining a supportive and efficient office environment. This position will report to the SVP of Real Estate and work closely with others in the Finance/Accounting/Payor Contracting lanes.

Total Rewards:

Discover a rewarding career with us and enjoy an array of comprehensive benefits We prioritize your success and well-being, providing:
  • Competitive compensation
  • Medical, dental, and vision insurance coverage (Benefits At a Glance)
  • Retirement
  • Company-paid life insurance, AD&D, and short-term disability
  • Employee Assistance Program (EAP)
  • Flexible Spending Account (FSA)
  • Health Savings Account (HSA)
  • Paid time off
  • Professional development
  • And many more
We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Responsibilities Include:
  • Manage the daily administrative functions of the Miami Admin office, including reception, mail handling, correspondence, phones and voicemail management, and record-keeping.
  • Serve as the first point of contact for clients, visitors, and staff, ensuring a welcoming and professional atmosphere.
  • Coordinate appointments, meetings, and events, including logistical arrangements and preparation of necessary materials.
  • Oversee office supplies inventory and order necessary supplies to maintain office efficiency.
  • Assist with billing, insurance claims, and other financial administrative tasks, as needed. This could include sorting through and distributing documents and checks as the Finance/Accounting/Payor Contracting department requires.
  • Address and resolve any office-related issues, providing solutions in a timely manner.
Qualifications:
  • Associates or Bachelor's degree in Business Administration, Office Management, or a related field is preferred.
  • Minimum of 3-5 years of experience in office management or administrative roles, preferably in a healthcare setting and familiarity with handling of document/check scanning and distribution.
  • Prior experience with Executive support and providing consistent support remotely is also preferred.
  • Excellent organizational and multitasking skills, with a strong attention to detail.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with electronic health records (EHR) systems.
  • Strong interpersonal and communication skills, with a customer-service-oriented approach.
  • Detailed organizational skills and ability to think independently to suggest solutions and execute with appropriate approvals in place.
  • Ability to handle sensitive and confidential information with discretion.
  • Proven ability to work independently and as part of a team in a fast-paced environment.
  • Knowledge of billing and insurance processes in a healthcare setting is a plus.


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