Administrative Assistant

4 weeks ago

Dayton, United States Montgomery County, OH Full time
Salary : $45,760.00 Annually

Location : Dayton, OH

Job Type: Full-time Regular

Job Number: PD12242

Department: Public Defender Office

Opening Date: 12/18/2024

Position Overview

The Montgomery County Public Defender Office is now accepting applications for the position of Administrative Assistant. Our office is made up of attorneys, social workers, investigators, client engagement staff, administrative assistants, and a paralegal. We handle every aspect of indigent criminal defense across juvenile, misdemeanor, felony, and appellate divisions. Our office is committed to seeking and sustaining a culturally diverse staff with expertise and interest in serving our indigent clientele who come to us with diverse needs, backgrounds, ethnicities, and abilities to yield better results for our clients and our office.

Summary of Job Duties

Duties include, but are not limited to the following:
  • Open files from intake and charging documents, and retrieve and reopen closed files;
  • Prepare correspondence and legal documents such as motions, subpoenas, and letters and maintain copies of all within the case management computer system;
  • Obtain and update case information through calls to appropriate agencies or use of computer data;
  • Close physical files and update the case management computer system;
  • Answer outside calls as needed;
  • Perform other clerical duties as needed, such as email, filing, faxing, photocopying, and collating.
  • Perform all other duties as assigned by the Public Defender or Deputy Director.


Minimum Qualifications and Requirements

High school diploma or equivalent. A qualified candidate must type no fewer than 50 wpm and have computer skills to operate common office software. A highly qualified candidate will have a criminal justice degree, training, and/or knowledge, the ability to develop and maintain time management and organizational skills, as well as work independently and in a team-driven environment. You need to have a strong attendance record and work ethic. The work environment will primarily be within the Montgomery County Public Defender Office. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

Supplemental Information

Interested candidates need to submit a cover letter, resume, and three (3) references via NeoGov, by Friday, January 3, 2025.

All Montgomery County employees become members of the Ohio Public Employees Retirement System and have access to deferred compensation programs.

Benefits may vary for full-time, part-time, intermittent, and seasonal employees and/or due to union affiliation. The list below demonstrates the benefits that may be available to employees according to employment status and is subject to change.

Full-Time Employees (40 hours per week): Health insurance with HSA match, wellness program and incentives, life insurance, paid vacation, paid personal leave days, sick leave, holiday pay, tuition reimbursement, and access to dental, vision, short-term disability, accident & critical care benefits.

Part-Time Employees (Benefits Eligible) (scheduled 21+ hours per week): Health insurance with HSA match, wellness program and incentives, life insurance, paid personal leave days, sick leave, holiday pay for hours scheduled to work on holidays, and access to dental, vision, short-term disability, accident & critical care benefits.

Part-time Employees (Non-Benefits Eligible) (20 hours or less per week): Benefits include Long Term Sick Leave Accrual, Paid Personal Leave, and holiday pay for hours scheduled to work on holidays.

Seasonal Employees: Benefits include Sick Leave accrued at 4.6 hours for every eighty 80 hours in active
pay status. Seasonal employees scheduled to work 40 hours during their period of employment will accrue vacation in the same manner as regular full-time employees and can use their vacation after completion of twenty-six (26) bi-weekly pay periods in active pay status. Part-time Seasonal employees (scheduled to work less than 40 hours) do not accrue vacation.

Intermittent and Temporary Employees: Long-Term Sick Leave accrual is based on hours worked.

Benefit information can be found on the Montgomery County Benefits website at:

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