Administrative Assistant

2 months ago

Eufaula, United States TECHNICAL SOLUTIONS AND MAINTENANCE INC Full time
Job Title: Administrative Assistant (PT)

PT Hours: Tuesday through Thursday (11:00 am to 3:00 pm)

Location: LaMarr Civic Center, Eufaula, AL

Salary Rate: $11.00 p/hr.

Experience: At least 3 years' experience as an Administrative Assistant

Education: A minimum of an Associates degree (desired)

Overall Description: We are looking for an Administrative Assistant to complete a variety of administrative duties requested by the Event Manager and Sales Manager to provide timely and professional service to our guests and vendors.

Responsibilities:
  • Daily logging and distribution of all incoming sales
  • Ensures that all correspondence is 100% accurate and specific to each client
  • Professionally answer phone calls to the sales office and accurately take messages, as applicable
  • Takes detailed inquiry leads over the phone and submits to appropriate manager
  • Provide support to reservations team with entering individual and group block reservations into computer system
  • Orders office supplies and maintains functionality of office equipment
  • Assist marketing team with website and online advertising (website, graphics, social media, etc.)
  • Ensure facility is clean at all times, primarily front desk and lobby areas
  • Serve as greeter to guest
  • Schedule venue tours
Skills and Qualifications:
  • Must have good organization skills, attention to detail, and be able to multi-task
  • Must have excellent written and oral communications skills
  • Maintain a professional business appearance, attitude, and performance
  • Willingness to learn and build upon existing administrative, sales, and customer service skills
  • Backup office support in all categories

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