Special Events Work Study

1 month ago

St Augustine, United States Flagler College Full time
Job Description

The Special Events Intern will help with the planning and execution of events orchestrated by the Office of Special Events. These events can include cultural programs, institutional anniversaries and celebrations, annual employee events, major fundraisers and many more special events.

Responsibilities

  • Works with the Office of Special Events staff in the planning and implementation of special events
  • Plans events under the supervision of the Assistant Director which includes maintaining a budget, collaborating with offices on campus, managing additional event support students, conducting surveys, creating and implementing a marketing plan and executing day of planning services
  • Assist in the scheduling of on campus events through the use of AdAstra and Saints Connect
  • Ability to be trained and become sufficient in the following event related software programs; Social Tables, SchoolDude, Qualtrics, Ad Astra and Saints Connect
  • Ability to be trained and become sufficient in Microsoft Word programs, specifically Word - Mail Merging and Excel
  • Communicate with community members, vendors, college donors, faculty and staff in a courteous and clear manner
  • Conducts research on event ideas and best practices
  • Attends and participates in regular meetings in order to facilitate communication and clarify roles and logistics
  • Communicates with vendors regarding specialist items
  • Collaborates with the marketing office to develop a communication plan regarding special projects
  • Responds to unanticipated situations and shift priorities at a moments notice in a fast paced office environment remaining calm in challenging situations
  • Performs basic office work such as filing and creation of materials
  • Helps prepare and strategize the office to prepare for upcoming events
  • Ability to maintain confidentiality in regards to topics discussed in the office and use of the Raisers Edge program.
    • Additional duties may be assigned
Qualifications
  • A high degree of accuracy with excellent written and verbal communication skills is required
  • Comfortable using office software like Excel, Work and email programs
  • Flexibility to work some weekends as well as extended work day hours as needed
  • Demonstrated experience successfully leading the production of a wide range of events
  • Ability to carry and transport items of up to 25lbs


About Us

Non-Discrimination Statement

Flagler College provides equal employment opportunities to all employees and applicants for employment without regard to race, color, gender, religion, national origin, age, disability, marital status, familial status, sexual orientation, gender identity or expression, or any other protected characteristic. Flagler College complies with applicable federal, state and local laws governing non discrimination in employment in every College facility. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Inquiries regarding discrimination on the basis of sex and gender may be referred to the Title IX Coordinator, Office for Civil Rights (OCR), or both. Contact information for the Title IX Coordinator, OCR, and the College's Sexual Harassment Policy can be found here: www.flagler.edu/title-ix.

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