Human Resources Administrative Technician

3 weeks ago

Panama City, United States City of Panama City, FL Full time
Salary : $36,150.40 Annually

Location : Panama City, FL

Job Type: Full- Time

Job Number: 20241009

Department: Personnel & Risk

Opening Date: 10/09/2024

Salary: Salary/Hourly wages may be adjusted based upon experience within Step Plan Parameters.

MAJOR FUNCTIONS

This is a professional level administrative and technical position within the Human Resources Department. Administration duties relating to a wide variety of human resource programs and services are a key component of this position including providing general administrative support for the HR team. This position works with data and people relationships requiring a high level of confidentiality, professionalism, ethics and trust. Overseeing the employee maintenance various HR databases and systems in an accurate, effective and efficient manner. This position functions under general the leadership of the Human Resources and Risk Management Director

ESSENTIAL DUTIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.

  • Provides primary and first contact for visitors within the department.
  • Assists with maintenance and administration of the HR/Payroll system, timekeeping system, and various other databases. This includes table maintenance, process all compensation, demographic and updates in the database. This would include changes with new hires, terminations, compensation, position updates, etc.
  • Monitors Performance Evaluation Program for completion and timeliness. Ensure guidelines are followed and reports inconsistencies. Tracks all performance evaluations and counseling documentation.
  • Prepares and responds to Public Records Requests, including preparation and redaction of employee files for public viewing.
  • Provides strong proofreading skills for the HR team.
  • Completes required check request for invoices.
  • Process, receive and monitor purchase orders on the City's online purchasing system for the HR Department including being the allocator for the team.
  • Oversee records management of team member and retiree files to include filing, scanning, redacting and complying with Florida Department of State GS1-SL.
  • Assists with set up new Team Member files and maintenance of files of current employees and retirees.
  • Manages employee recognition and anniversary awards.
  • Provides administrative support for the Human Resources department including filing, copying, scanning, ordering supplies, and processing documents.
  • Assists in departmental projects and provides administrative support in functional areas including training and organizational development, benefit administration, team member relations, and compensation.
  • Produces various flyers and publications for City team members.
  • Issues team member badges as form of identification and access control within the City.
  • Processes email, written and telephone request for employment verifications.
  • Sorts mails, composes correspondence and maintains records and files in compliance with standard office practices and legal requirements.
  • Maintains schedule and coordinates meetings and usage of the Human Resources conference room.
  • Schedules meetings for various functions.
  • Proctors promotional testing.
  • Assists in processing unemployment compensation claims, including compiling and submitting proper documents.
  • Follows confidentiality rules, especially those specific to the Human Resources function.
  • Performs notary services for the City.
  • Performs other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES
  • Knowledge of requirements for Federal, State and Local regulations regarding public sector employment.
  • Strong desire to assist others to achieve their needs in a positive and servant focused manner.
  • Strong communications skills both oral and written.
  • Extensive knowledge of Microsoft products including but not limited to Word, Excel and Outlook.
  • Ability to learn proprietary and third-party software independently.
  • Strong professional, cooperative, positive and team focused communication in all written and oral forms including email, letters, memos, etc.
  • Ability to exercise independent judgment while following processes and procedures as determined.
  • Ability to multi-task and maintain strong level of organization with evolving and changing priorities.
  • Develop and maintain effective, team focus and professional working relationships with City team members, leadership, other agencies and the general public.
  • Must maintain confidential and sensitive information with a strong understanding of the impact of Human Resources on the collective team.
MINIMUM QUALIFICATIONS
  • Graduation from high school or possession of an acceptable equivalency diploma is required.
  • Bachelor's Degree in business or related field is preferred.
  • Minimum of two (2) years' work experience in professional business environment.
  • Must have and maintain Florida Notary Certification (or ability to obtain within 30 days).
PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
  • Both indoor and outdoor working environments which may involve a variety of extreme weather conditions.
  • Subject to varied work hours and recall during emergencies as essential personnel.
Summary:
  • Occasionally - Lift/Carry: 15+ lbs, Push/Pull: 25+ lbs, Climb, Crawl, Drive
  • Frequently - Lift/Carry: 15 lbs or less, Push/Pull: 25 lbs or less, Twist/Turn, Reach Above Shoulder, Reach Outward, Stand, Walk.
  • Constantly - Acceptable Eyesight (with or without correction) Acceptable Hearing (with or without a hearing aid), Sit, Handling/Fine Motor Skills and Type/Keyboard.


These are intended only as illustrations of various types of work performed. The omission of specific duties does not exclude them from the position.

Panama City Offers a complete benefits package to all full time employees. Below is a list of the benefits offered by the City.

For more detailed information about the benefits please reach out to the Human Resources Department.

WORK/ LIFE INTEGRATION
  • 12 Days of Paid Time Off
  • 12 Days of Paid Sick leave- 6 may be used for family
  • 12 Days of Paid Holidays
  • Birthday Leave
  • Bereavement Leave
  • Military Leave
  • Social Event Outings
  • Employee Assistance Program
HEALTH & WELLNESS
  • Medical Benefits-Team Member (ZERO cost option available)
  • Family Member Benefits available (City supplemented premium)
  • Dental Benefits (Premium paid in FULL for Team Members)
  • Orthodontic coverage for children (under 19)
  • Vision Benefits
  • Blood Drives (ADDITIONAL Paid Time Off for participation)
  • Wellness Incentive Program
  • Health Savings Account/ Medical FSA
FINANCIAL WELLNESS
  • General Employee Retirement Pension Fund (10% of annual compensation)
  • Access to Professional Financial Advisory Services
  • City Paid Life Insurance and AD&D ($50,000)
  • Additional Life and AD&D coverage available for employees, spouse, and Children
  • Short-term Disability (Paid in FULL by City)
  • Long-term Disability (Paid in FULL by City)
  • Accidental Insurance
  • Critical Illness Insurance
  • Education Assistance Program/ Tuition Reimbursement
  • Job Stability & Security

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