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Office Clerk

2 months ago

Atlanta, United States InTown Suites Full time

Position Summary:

The Office Clerk is responsible for ensuring the accuracy and timeliness in general office duties while providing superior customer service in a professional and confidential manner. Primary responsibilities will include the support of day-to-day functions of the support office. The Office Clerk position must adhere to tight deadlines and requires an exceptional ability for time management and organization. This position will report directly to the Director of Corporate Projects.

I. Position Responsibilities: Essential

  • Document Scanning and Management: Efficiently scan physical documents using provided scanning equipment, ensuring clarity and accuracy of digital copies.
  • File Organization and Naming: Systematically save and name digital files according to company naming conventions and filing protocols to maintain an organized digital archive.
  • Document Destruction: Responsibly shred and dispose of physical documents post-scanning, following company policies and confidentiality standards.
  • General Office Duties: Perform a variety of clerical tasks such as data entry, filing, and assisting with office correspondence to support overall office operations.
  • Respond to emails in a timely manner
  • Perform other duties assigned by manager
II. Essential Skills/Credentials/Experience/Education
  • High School Diploma required
  • Proficient Microsoft Office and Excel skills required
  • Minimum 2 years’ experience in a similar role
  • Attention to detail in managing files, records, and documentation.
  • Familiarity with office equipment, such as copiers and scanners.
  • Customer service oriented with a friendly and helpful demeanor.
  • Superior listening, written, and verbal communication skills.
  • Able to effectively and comfortably communicate with all levels employees both client facing and internal.
  • Demonstrates strong organizational/time management skills, a team-player who can work well in a dynamic, fast-paced environment. Strong interpersonal skills, adaptability, flexibility, and problem solving skills.
  • Willingness to support colleagues and contribute to a positive work atmosphere
  • Ability to work independently and take initiative when needed.
III. Mental and Physical Demands

Work Environment:
  • Typical office environment – moderate noise level.
Physical Demands:
  • Indoor work with hard and carpeted surfaces.
  • The position will be physically located in the Atlanta office; working remotely outside of Company Directed Guidelines is not permitted. Currently, the in-office work model is a hybrid with 2 days remote/3 days in the office.
  • Sitting/standing for eight (8) hour shifts.
  • Must be able to remain in a stationary position 50% of the time
  • This position is occasionally required to sit; climb or balance; and stoop and kneel. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
  • Extensive use of hands and fingers for manipulation of keyboard, answering phone calls, calculator, copy machine, computer printer/scanner and other office productivity machinery.
  • Use of computer terminal, which requires extensive eye contact with a video display terminal.
Travel Demands:
  • N/A.


The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by managers/supervisors as deemed appropriate. This document does not represent an expressed or implied contract of employment nor does it alter your at-will employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.