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Organizational Operations Specialist

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Job Title: Organizational Operations Specialist Location: Eglin AFB, FL (On-Site) Canvas, Inc. is currently seeking an Organizational Operations Specialist to join our team at Eglin AFB, Florida Canvas provides engineering services and technical solutions for customers in federal and commercial markets. We are recognized by our customers and industry partners for our ethical standards, world-class technical expertise, and dedication to accomplish the mission in a responsive, efficient, and affordable manner. Duties: Provide operational and administrative support to include, but is not necessarily limited to researching/compiling information pertaining to certain projects/topics and preparing appropriately-coordinated written communications. Assist leadership by providing a list of all issues of interest and suspenses that relate to the mission of the division. Monitor progress toward accomplishment of various taskings and initiatives. Provide support by supplying the information and background to appropriate Government personnel for the preparation of program events. Draft documents for the approval and signature of Government leadership. Monitor and track status of Enlisted Performance Reports (EPRs) and Officer Performance Reports (OPRs), IAW AF policy. Disseminate program policy and specific initiative guidance for members of the organization and coordinate related documents, as required. Monitor and support a variety of meetings/conferences and coordinate preparations for distinguished visitors as required. Prepare background information and invite required meeting participants, ensuring documentation of the meetings are filed IAW organizational policy. Documentation may include, but is not limited to, attendance logs, minutes and/or action items with corresponding action officers. Maintain scheduling documents and requirements for video and online conferencing set-up and execution. Support program operations and general organizational workflow (philosophy, policies and procedures) services, as requested. Support management functions, processes and analytical methods or techniques to gather, analyze and evaluate information, as required. Provide support to develop and implement continuous process improvement. Provide support in manpower and personnel management. This includes maintaining organizational rosters, office plans and procedures, organizational charts, mission statements, and telephone directories. Prepare operations supporting documentation across facilities, supply, and emergency management. Assist with organizational inspection activities (e.g. Inspector General Inspections) and maintain a close relationship between outside agencies and higher headquarters to enhance support of the division mission. Support processing of military and civilian awards and decorations IAW AF policy. Requirements: Various levels of education and years of relevant work experience will be considered for this position: Associate's and 15+ years Bachelor's and 10+ years Master's and 7+ years Ability to function well in a fast-paced environment. Ability to prioritize tasks while maintaining strong attention to detail. Ability to maintain confidentiality. Above-average skills in MS Word, PowerPoint, and Excel applications. Excellent time management skills with a proven ability to meet deadlines. Must be ethical, responsible, & self-motivated. Proficient oral and written communication skills. Strong analytical and problem-solving skills. Well-developed and professional interpersonal skills, as well as the ability to interact effectively with people. Security Clearance: Must be able to obtain and maintain a Secret security clearance; active Secret clearance desired. About Us Founded in 2007, Canvas connects a passion for going beyond the expected with the knowledge and expertise to deliver what our clients need now and in the future. Canvas has been recognized as a Great Place to Work Certified ™, Fortune Best Small Workplace ™, Fortune Best Workplace for Millennials ™ (2022), Best Place for Working Parents (2022 & 2023), HIRE Vets Gold Medallion Awardee (2021 & 2022), Best Places to Work Awardee, 2019 Government Contracting - Technology Business of the Year, and Woman-Owned Small Business of the Year (2018) by the Huntsville/Madison Chamber of Commerce. Benefits of Working with Canvas To reflect our company culture, Canvas offers an exciting array of benefits that makes up our employees' total rewards package. Those benefits may include: Competitive Wages* Medical, Rx, Dental & Vision Insurance Generous company-funded Basic Life Insurance Company-funded Short-Term & Long-Term Disability 11 Paid Federal Holidays Generous Paid Time Off (PTO) Dependent Care and Medical Flexible Spending Accounts 401(k) retirement plan with company match and 100% immediate vesting Tuition Reimbursement for ongoing training, continuing education, or advanced degree programs Robust Employee Assistance Program Employee Referral Bonus Program Corporate Sponsored Events & Community Outreach Spot Awards for exemplary individual performance Discretionary performance-based bonuses And many more *Final compensation for this position is determined by a variety of factors, such as a candidate's relevant work experience, skills, certifications, and geographic location. Canvas is an Equal Opportunity Employer Canvas is an equal opportunity employer and a VEVRAA federal contractor who affords equal employment opportunity to protected veterans and people with disabilities. Canvas has equal employment opportunities that are based upon a candidate's qualifications and capabilities to perform the essential functions of a particular job and are free from discrimination based on race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, protected veteran status, genetic information, or any other characteristic protected by law. For our complete EEO/AA and Pay Transparency statement, please visit our Careers page. U.S. citizenship is required for most positions. Canvas is committed to expanding access to employment for people with disabilities and disabled veterans. If you are a qualified individual with a disability or a disabled veteran, and your disability prevents you from applying, please advise what reasonable accommodation Canvas can provide to assist you in applying for one of our open positions. You may contact us by sending an email to talent@canvas-inc.com (teamtalent@canvas-inc.com) . Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation for applying for a specific posted position will be responded to. Requests will be kept confidential and shared strictly on a need-to-know basis. Please be aware, scammers may try to impersonate our company by reaching out regarding job opportunities. We will never ask you for bank account information, checks, or other sensitive information as part of our hiring process. If you're unsure, please email talent@canvas-inc.com (teamtalent@canvas-inc.com) with questions. For further information on Canvas including more information on employee benefits and our company culture, visit our website. If an offer of employment is extended, applicant must have the ability to pass a background check. Offer of Employment is contingent upon the results.