Executive Assistant

14 hours ago


Pittsburgh, United States Hireku, Inc. Full time

We are looking for an administrative assistant to join our team in our Pittsburgh office. This person will work to support the daily operations of the office.

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

Responsibilities:

  • Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
  • Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
  • Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
  • Liaise with visitors - Act as point person for office guests.
  • Communicate policies and procedures - Alert employees of new processes, rules and regulations.
  • Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.
Requirements:
  • High school diploma
  • 1-2 years experience as an administrative assistant, secretary or receptionist preferred
  • Strong organizational, communication, and time-management skills
  • Proven ability to work in a fast-paced environment
  • Positive, high-energy attitude
  • Resourcefulness, creativity, and problem-solving skill set
  • Familiarity with office equipment (i.e. printers, fax machines, projectors)
  • Proficiency in Microsoft Office (especially MS Excel and PowerPoint)
Benefits:
  • Unlimited PTO
  • Wellness Stipend
  • Full Coverage of health, vision, dental for you and up to 2 dependents
  • 401k match
  • Salary Range: $57-70k dependent on experience


THIS IS NOT A REAL COMPANY. PLEASE DO NOT APPLY TO THESE JOBS.
  • Executive Assistant

    6 hours ago


    Pittsburgh, United States University of Pittsburgh Full time

    Serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information. Manages office workflow. Assists with strategic planning processes and administrative goal Executive Assistant, Executive, Assistant, Education, Business Services

  • Executive Assistant

    7 days ago


    Pittsburgh, United States Wabtec Corporation Full time

    It’s not just about your career or job title… It’s about who you are and the impact you will make on the world. Because whether it’s for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to...

  • Executive Assistant

    7 days ago


    Pittsburgh, United States Wabtec Corporation Full time

    It’s not just about your career or job title… It’s about who you are and the impact you will make on the world. Because whether it’s for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to...

  • Executive Assistant

    12 hours ago


    Pittsburgh, United States Wabtec Full time

    Its not just about your career or job title Its about who you are and the impact you will make on the world. Because whether its for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, youre in...

  • Executive Assistant

    6 days ago


    Pittsburgh, United States Ace American Insurance Full time

    Executive Assistant - 15846 DESCRIPTION/RESPONSIBILITIES: JOB DESCRIPTION The Position We are hiring for an Administrative Assistant to support the Pittsburgh Branch. The role will also support the Baltimore Branch, remotely, with similar responsibilities. This position requires the ability to manage multiple priorities, anticipate needs, and independently...

  • Executive Assistant

    6 days ago


    Pittsburgh, United States Techstra Solutions Full time

    Techstra Solutions is looking for an Executive Assistant to join our team in our Pittsburgh's east end office (Squirrel Hill area). This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively...

  • Executive Assistant

    19 hours ago


    Pittsburgh, United States Techstra Solutions Full time

    Techstra Solutions is looking for an Executive Assistant to join our team in our Pittsburgh's east end office (Squirrel Hill area). This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively...

  • Executive Assistant

    17 hours ago


    Pittsburgh, United States AlphaGraphics Full time

    Benefits: 401(k) matching Health insurance AlphaGraphics in the Cultural District is looking to add an Executive Assistant to our team! We help businesses and organizations grow and promote themselves through a wide range of print, signage, direct mail, branding and marketing services. We provide a collaborative and energetic work environment built on...

  • Executive Assistant

    12 hours ago


    Pittsburgh, United States ROSS TOWNSHIP Full time

    Official Notice Ross Township Ross Township is seeking a qualified individual for the position of Executive Assistant to the Manager. For the detailed announcement and job description please go www.ross.pa.us/jobs. Ross Township is an EOE. Ronald L. Borczyk Township Manager - - - - - - – - - - - - – - - - - - - - - - - – - - - - - – - - - - - - - - -...

  • Executive Assistant

    18 hours ago


    Pittsburgh, United States Excelitas Technologies Full time

    Location: Pittsburgh, PA, US, 15222 Job Function: Administration Job Country: United States Job City: Pittsburgh Job Type: Regular Full Time ENABLE your future through light. Excelitas is a global technology leader with more than 7,500 employees, focused on delivering market-driven solutions to fulfill the illumination, optical, detection and imaging...

  • Executive Assistant

    17 hours ago


    Pittsburgh, United States Excelitas Technologies Full time

    Location: Pittsburgh, PA, US, 15222 Job Function: Administration Job Country: United States Job City: Pittsburgh Job Type: Regular Full Time ENABLE your future through light. Excelitas is a global technology leader with more than 7,500 employees, focused on delivering market-driven solutions to fulfill the illumination, optical, detection and imaging...

  • Executive Assistant

    16 hours ago


    Pittsburgh, United States Advantage xPO Full time

    Wabtec is hiring a full-time Executive Assistant for our office in Pittsburgh, PA. Create a work-life balance that works for you with this hybrid career opportunity. Bring your administrative experience and outstanding people skills to a global company that can put your career on the map! Keep reading to find out how to apply. Requirements High school...

  • Executive Assistant

    6 days ago


    Pittsburgh, United States The University of Pittsburgh Full time

    Job SummaryServes as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information. Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.Essential...

  • Executive Assistant

    5 days ago


    Pittsburgh, United States The University of Pittsburgh Full time

    Job SummaryServes as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information. Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.Essential...


  • Pittsburgh, United States The Kennedy Forum Full time

    About the role: We are looking for a growth-oriented individual who displays high level of individual responsibility and passion in their work to support the President and CEO of The Kennedy Forum. Candidate should be a self-starter who is friendly, energetic, professional, able to plan ahead and multi-task. Candidate must be able to work well with others on...


  • Pittsburgh, United States Kennametal Full time

    About Kennametal With over 80 years as an industrial technology leader, Kennametal Inc. delivers productivity to customers through materials science, tooling and wear-resistant solutions. Customers across aerospace and defense, earthworks, energy, general engineering and transportation turn to Kennametal to help them manufacture with precision and...


  • Pittsburgh, United States Kennametal Full time

    About Kennametal With over 80 years as an industrial technology leader, Kennametal Inc. delivers productivity to customers through materials science, tooling and wear-resistant solutions. Customers across aerospace and defense, earthworks, energy, general engineering and transportation turn to Kennametal to help them manufacture with precision and...


  • Pittsburgh, United States Kennametal Full time

    About Kennametal With over 80 years as an industrial technology leader,Kennametal Inc.delivers productivity to customers through materials science, tooling and wear-resistant solutions. Customers across aerospace and defense, earthworks, energy, general engineering and transportation turn toKennametalto help them manufacture with precision and efficiency....

  • Executive Assistant

    5 hours ago


    Pittsburgh, United States Hireku, Inc. Full time

    We are looking for an administrative assistant to join our team in our Pittsburgh office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications....


  • Pittsburgh, Pennsylvania, United States UPMC Full time

    RequirementsHigh school diploma or equivalent, 8 years of experience in increasingly responsible administrative support roles, and 5+ years of experience supporting executives.Demonstrate proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook.Excellent calendar management skills, including coordination of complex executive...