Adminstrative Assistant

At THE COLLECTION, we provide a level of professional service that truly sets us apart from the rest. Our employees are a valuable resource and an essential part of why we can provide our customers with the best. THE COLLECTION is not your typical dealership; we have an extraordinary elite team of employees and we are looking to grow that team with passionate, motivated people. If you have interest in working in a fast-paced, high-reward industry, you've come to the right place. There's plenty of room to grow at THE COLLECTION Click here to learn more about THE COLLECTION.

Summary:

The Administrative Assistant role provides on-site support to the Director, Office of the CEO. Responsibilities include performing general administrative and reception work such as greeting guests, answering the phone, managing the executive conference room calendar, maintaining inventory for office and kitchen supplies, copy/scanning/filing of documents, drafting correspondence, and light data entry in excel.

Responsibilities:

• Answer incoming calls for the Executive Office
• Clerical tasks such as filing, scanning, photo copying, and replenishing supplies
• Perform general receptionist duties for the Executive Office, such as greeting guests, managing the meeting preparation for the executive office and conference room by reserving AV assistance, ordering food, setup, and cleanup of meetings
• Send and receive packages using FedEx and UPS for the Executive Office
• Handling errands on an as-needed basis
• Perform other general administrative duties as assigned

Qualifications:

• Basic skill level in Word, Excel, PowerPoint and Outlook
• Internet-savvy
• Organized, detail-oriented, and able to multi-task
• Able to prioritize in a fast-paced office environment
• Professional verbal and written communication skills
• Excellent written and verbal communication skills; Spanish a plus
• High attention to detail and accuracy
• Ability to ensure that tasks are completed accurately and efficiently
• Organizational and planning skills
• Conflict management skills
• Problem analysis and problem-solving skills

Physical Requirements: Regularly required to sit at a computer terminal for extended periods, use hands to operate a keyboard and telephone, ability to stand/walk as required.

THE COLLECTION is an equal opportunity employer and values diversity. All employment is decided on the basis of qualifications, work experience and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

THE COLLECTION reserves the right to require candidates to submit to a background check and drug screen in consideration of obtaining employment to the extent permitted by law.