Administrative Assistant

12 hours ago

Indianapolis, United States S&K Building Services Inc Full time

S&K Building Services has an immediate job opening for an Administrative Assistant. As an Administrative Assistant, you will play a key role in providing a world-class customer experience to all S&K customers. Your responsibilities will include ensuring timely and accurate maintenance of Accounts Receivables, as well as efficiently managing various office tasks and operations.

This position will be located at our Headquarters | 4801 Industrial Pkwy, Indianapolis, IN 46226

WHAT YOU’LL DO

  • Support branch by answering phones, managing scheduling, and managing customer relations.
  • Respond to online inquiries and send bids.
  • Confirm work order schedule.
  • Enter invoices and statements into platform; send invoices and statements to customers.
  • Manage Account Receivables and reconcile QuickBooks data with the Corporate Office.
  • Assist with inventory ordering.
  • Manage and write Standard Operating Procedures (SOPs) and work instructions.
  • Other responsibilities that the Branch Manager assigns.

WHO YOU ARE

  • You have 2+ years of experience in an administrative role
  • You have 1+ years of experience managing customer scheduling and logistics
  • You are tech savvy with excellent computer skills using multiple software platforms
  • You are proficient in Microsoft Word, Excel, Teams, and Outlook
  • You have experience and are proficient with QuickBooks Online
  • You have experience managing Accounts Receivables
  • You have excellent data entry skills
  • You are highly detail oriented
  • You are an analytical problem solver with the ability to identify errors or anomalies and find solutions to ensure smooth operations
  • You have excellent verbal, written, and interpersonal communication skills
  • You are task focused and results driven with the ability to thrive in fast-paced environment with multiple priorities. 
  • You live in the Indianapolis, Indiana area and are able to work in-office
  • You are able to work a traditional 8am-4pm, Monday thru Friday schedule

NICE TO HAVE

  • You have experience with customer relationship management (CRM) platform(s)
  • You have experience working in the Field Services industry

WHAT WE OFFER

  • Competitive Hourly Base Pay of $20 to $25
  • Weekly Pay
  • Health Care Plan (Medical, Dental & Vision) - Benefits effective the 1st of the month following 30 days of employment
  • Retirement Plan (401k with a Company Match)
  • Paid Time Off & Paid Holidays
  • Training & Development

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