Administrative Services Assistant
1 month ago
Location: Vancouver, Washington Type: Contract Job #8007 Overview: ACS Professional Staffing is looking for an employee to work on-site with our client. This Administrative Services Assistant position will provide comprehensive administrative support to managers and staff, including scheduling appointments, coordinating meetings, and managing calendars. This role involves handling correspondence, preparing and reviewing documents, and maintaining accurate records. Key responsibilities include managing travel arrangements, overseeing time and attendance processes, and supporting personnel actions. The ideal candidate will also assist with SharePoint maintenance, manage office supplies, and serve as a liaison between various internal and external stakeholders. This full-time position is located in Vancouver, WA. Pay Rate: $31.54 - $34.09 Benefits: Paid holidays: 11 PTO: Starting at 10 days Sick Leave: Up to 56 hours per year (prorated based on start date) EAP: Employee Assistance Program Benefit Options Available: Medical, Dental, Vision, FSA, DCA, LPFSA, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, 401k (immediately eligible for employee and employer contributions - employer match up to 4%) Other benefits include the following: Calm App, Access Perks Responsibilities: Provide a wide variety of confidential administrative/clerical tasks for the managers and staff for the assigned organization, managers and support staff. Greet and screen visitors; address questions and business involving established policy, take messages, set appointments and/or refer visitors to other personnel as appropriate. Answer and screen telephone calls; respond to most questions and complete most business involving established policy or routine matters; forward questions and matters to appropriate personnel as needed, following up to verify a timely response. Respond to questions and complete business according to established policy and/or forward matters requiring action to appropriate staff, following up to verify a timely response. Create draft, edit, and proof documents, correspondence, research, and presentations using Word, Excel, PowerPoint, and Adobe Acrobat. Build, maintain and post Excel spreadsheets and PowerPoint presentations to SharePoint sites. Proof, review, and when applicable, draft, correspondence, and documents prepared for manager signature; validate conformance to the established administrative policies and regulations; and confirm proper coordination and timely compliance with assigned action. Provide recommendations and instructions to staff to maintain conformance with general policies and correspondence procedures. Attend meetings, record meeting minutes as requested, transcribe, and disseminate as needed. Maintain a tracking system of action items to verify timely compliance with scheduled responses or actions. Coordinate and monitor work unit responses to time-critical documents; alert manager / personnel of any concerns or response delays. Process and screen incoming and outgoing correspondence to include proofreading and the following: Review incoming correspondence and forward matters requiring action to appropriate staff. Verify proper coordination and timely completion of assignments. Sort and distribute incoming mail to appropriate recipient(s); as requested, review incoming correspondence. Process outgoing mail and prepare materials for mailing, including providing self-addressed stamped envelopes, when appropriate. Establish and maintain internal and external communication channels to coordinate a smooth flow of information and positive To view the full job description,
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