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Scanning Clerk

4 months ago

Oak Brook, United States Zenith American Full time

Title: Scanning Clerk Department: Pension
Union: UFCW 1546 Grade: 20
FLSA: Non-exempt Hours per week: 40
Date Posted: 05/14/2024


Position Summary

The Scanning Clerk handles all mailroom activities, and scans and inventories documents.

"Has minimum necessary access to Protected Health Information (PHI) and Personally Identifiable Information (PII) by Job Description/Role."

Key Duties and Responsibilities

  • Sorts, opens, and distributes mail
  • Handles shipping and receiving packages for multiple internal departments and regional offices; inventories products and assets received
  • Inventories checks received through mail; makes copies for notification to appropriate department and distributes original checks to appropriate department for processing
  • Sorts and organizes batches of documents awaiting inventory; logs and scans batches
  • Orders and scans historical files/documents
  • Performs basic scanner cleaning and maintenance
  • Notifies management when scanner in need of repair and supply levels are low
  • Oversees lobby activity; greets and registers visitors (in designated offices)
  • Performs other duties as assigned

Minimum Qualifications

  • High school diploma or GED
  • Proficient with MS Office tools and applications

Preferred Qualifications

  • Healthcare background


*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee of this job. Duties, responsibilities and activities may change at any time with or without notice.

Working Conditions/Physical Effort

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 25 pounds at times.

Disability Accommodation

Consistent with the Americans with Disabilities Act (ADA) and other applicable federal and state law, it is the policy of Zenith American Solutions to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruiting Department at recruiting@zenith-american.com, and we would be happy to assist you.

As a member of the ZAS team, each employee agrees to embrace and live out the mission, vision and core values of ZAS. The values we live and work by are:

  • We focus on relationships
  • We take risks thoughtfully
  • Ethical behavior
  • Performance and accountability
  • We strive to win, but not at all costs


Zenith American Solutions, Inc.

Real People. Real Solutions. National Reach. Local Expertise.

Zenith American Solutions, Inc. is the largest independent Third Party Administrator in the United States and currently operates over 44 offices nationwide. The original entity of Zenith American has been in business since 1944.

We believe the best way to realize our better systems for better service philosophy is to hire the best employees. We look for talented individuals who share our dedication to high-quality work, exceptional service and mutual respect. If you're interested in working in an environment where people - employees and clients - really matter, consider bringing your talents to Zenith American

Internals to Apply:

If you meet the minimum qualifications and are interested in applying for this position, please submit an application. All applications must be received by 5:00 pm on the Internal Posting Deadline in order to be considered prior to external applicants.

* Zenith American Solutions is an Equal Opportunity Employer. Zenith does not discriminate on the basis of race, religion, color, sex, physical or mental disability, gender identity, sexual orientation, age, national origin, pregnancy, status as a parent, veteran status or any other basis covered by appropriate law. All employment decisions on the basis of qualifications, merit, and business need.