Adminstrative Assistant

Adminstrative Assistant Job Details Job Location Main Campus - Therapeutic Day School - Palatine, IL Position Type Full Time Education Level High School Diploma/GED Certificate Job Shift 8:00 AM - 4:00 PM Monday - Friday Job Category Health Care Description PURPOSE: The Administrative Assistant is responsible for providing administrative support to the ChildBridge Center for Education. ESSENTIAL DUTIES AND RESPONSIBILITIES: The list of essential duties and responsibilities, as outlined herein, is intended to be representative of the task to be performed. The omission of an essential function does not preclude management from assigning duties not listed herein is such duties are a logical assignment to the position. Maintain multiple data bases for the school, including student data entry into the state board of education website.2. In collaboration with Principal, Assistant Principal and Clinical Coordinator, post the daily teacher and paraprofessional classroom assignments as well as on daily items on Microsoft Teams All School channel. 3. In collaboration with Principal, Assistant Principal and Clinical Coordinator, make phone and email contact with home school districts and parents/legal guardians to create and maintain appointments for necessary school functions and meetings, including Individual Education Plan (IEP) meetings.4. In collaboration with Principal, Assistant Principal and Clinical Coordinator, print and assemble materials for distribution at school staff meetings.5. Maintain all filing at the ChildBridge Center for Education.6. Monitor office supplies and order supplies for the school.7. Maintain the school electronic calendar and paper copies.8. Monitor and maintain student attendance daily.9. Order supplies from central supply.10. Maintain the school program card log and load the card as appropriate.11. Communicate with other agency departments, partner school districts, ISBE, and parents as appropriate.12. Successfully complete Little City required training, re-training, and any additional training as required by Little City policies and practices, or as assigned by immediate supervisor.13. Any other duties as assigned by supervisor. Qualifications MINIMUM QUALIFICATIONS: High School Diploma or GED Required. Experience with computers and Microsoft Office Suite required. Previous office experience in data entry preferred. PHYSICAL REQUIREMENTS & WORK ENVIRONMENT: While performing the duties of this job, the employee is subject to sitting for prolonged periods; frequently walks, stands, grasps , lifts, holds, or feels objects; occasionally stoops, kneels, crouches, or crawls. Extended use of computer and typing is required. The employee frequently is required to use manual and finger dexterity and eye-hand coordination when working and handling office equipment. The employee is subject to assist and support up to 25 pounds with varying amounts of assistance on a reoccurring basis. The employee is required to have corrected vision and hearing within normal range and the ability to operate office equipment. No occupational exposure to blood, body fluids, communicable diseases, or other potentially infectious substances (Category I). Typical office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.