Transportation Coordinator

2 weeks ago

Kalispell, United States Kalispell School District #5 Full time
FTE: 1.0

Salary: $22.07-$24.12 DOE, non-exempt, benefit eligible. 260 days per year, plus 9 holidays and 3 personal days.

Benefits: A comprehensive benefit plan includes group life insurance, Montana State retirement plan (PERS), 15-days paid vacation, 12-days sick leave. Employees participating in our insurance plan and their eligible dependents are also able to take advantage of FREE medical services at our Premise clinic Benefits are prorated based on calendar and FTE.

Internal Screening Begins 10/11/2024

Open Until Filled

Job Responsibilities:
  • Plans and maintains all general education routes; evaluates routes yearly to identify needed changes.
  • Utilizes software options to optimize general education transportation to ensure the most cost-effective transportation options are being utilized.
  • Creates and maintains multiple schedules to coincide with High School and Elementary bell schedule for all general education students, students attending Ag. Ed., and students attending the housing construction class.
  • Maintains accurate route information, student information, maps and driver directions for all general education routes (currently 49 routes).
  • Prepares documentation and required data for the Board and the County Transportation Committee's approval regarding general education route changes.
  • Communicates schedules and changes clearly with school staff, bus drivers, and contractors.
  • Sets up custom transportation options to provide for students who require transportation due to overcrowding in their neighborhood schools.
  • Processes all field trips that come through the Transportation Department for the District, including trip estimates, tracking trips, assigning drivers, documenting any changes to trips and notifying the proper people.
  • Ensures driver compliance with FMCSA drive time regulations to the best of employee's ability.
  • Obtains quotes for services from various contractors to ensure most cost-effective options are in place when outside services are necessary.
  • Makes recommendations to school officials on cost saving ideas.
  • Works closely with District Activities Directors and other stakeholders to alert them to any potential issues with busing to/from events to allow time to make appropriate adjustments.
  • Coordinates statewide with other school districts/mechanics to ensure after hours emergencies are handled appropriately.
  • Leads and participates in transportation meetings, planning meetings, or other strategic meetings as it relates to general education students.
  • Maintains districtwide GIS transportation software and works with Flathead County GIS to ensure accurate routing and planning as well as enrollment and redistricting.
  • Ensures software applications (Education Logistics & PowerSchool) are functioning correctly so that all schools and parents have up to date transportation information.
  • Coordinates the implementation of an electronic field trip request process in collaboration with IT, Activities Directors, and other stakeholders.
  • Prepares and processes payroll for the department.
  • Provides information in response to inquiries in person or by telephone; refers inquiries to appropriate staff.
  • Provides support for other staff members in the department.
  • Performs routine duties of student registration for transportation services, dispatch of drivers, approval of guest passes, assignment of sub bus drivers, etc.
  • Performs other duties as assigned.
Knowledge, Skills and Abilities:
  • Highly proficient in word processing, databases, spreadsheets and other software programs including but not limited to Microsoft Word, Excel, PowerPoint and website programing.
  • Work accurately within deadlines.
  • Demonstrated outstanding organizational and customer service skills.
  • Ability to multi-task and work independently with minimum supervision.
  • Knowledge of general office procedures and practices.
  • Skill in arithmetic, grammar, spelling, record keeping and compiling materials for reports.
  • Skill in the operation of a variety of office machines including personal computers, telephones, faxes and copiers.
  • Skill in critical thinking, problem analysis, and resolution.
  • Ability to maintain effective professional relationships with staff, students, and parents.
  • Ability to follow directions.
  • Demonstrated communication and interpersonal skills.
  • Ability to work effectively with people from a variety of culturally diverse backgrounds.
  • Ability to maintain confidentiality.
  • Ability to maintain regular and acceptable attendance levels.
Minimum Qualifications:
  • High School diploma or equivalent.
  • Possess a Class "B" CDL with P and S endorsements for a minimum of 2 years.
Preferred Qualifications:
  • Two years of experience working in an office environment.
  • Experience working with K-12 students.
Physical Demands:
  • Ability to stand on feet for extended periods of time, stoop, bend, lift and carry items up to 40 pounds.

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