Document Specialist

1 month ago

Montebello, United States Percheron Full time

Posting Title

Document Specialist

Job Type

Full-time

Physical Work Location

Montebello, CA 90640 US (Primary)

Category

Land Administration

Education

High School

Travel

0 - 10%

JOB DESCRIPTION

The Administrator will be assigned to one or more projects. The Administrator must have an understanding of the oil & gas leasing and solar operations, timelines, and project requirements with minimal training.

• Training available with the following required skills
• Ability to plan and organize workload, adjust to changing priorities, and work well under pressure without supervision.
• Possess strong communication skills, attention to detail, and good analytical skills.
• Proficient with Microsoft Office Suite of Applications (i.e. Word and Excel).
• Database experience with ability to learn Percheron's GRID database and client databases.
• Ability to work autonomously and to collaborate fully as a team player.
• Ability to pay close attention to details, and present good planning, organization, and time management skills.
• Ability to work in a team environment and willingness to assume additional or new responsibilities readily.
• Ability to maintain regular attendance as per work schedule agreed with manager (may require working an adjusted work schedule based on project assigned and work overtime if warranted).
• Ability to comply with applicable laws and regulations and Company policies and procedures.

JOB REQUIREMENTS

• Report to the Supervisor of Land Administration who is responsible for the project/assignment.
• The Supervisor will provide the scope of work and general guidance to ensure work is completed in accordance with Percheron's policies and procedures and client expectations. If a Supervisor of Land Administration is not assigned
report to the LAD Managing Director.
• Manage influx of multiple daily requests with close attention to time sensitive information, task deadlines with ability to schedule overlapping activities to meet deadlines.
• Review and analyze title information and documents, runsheet/chain of title, and title opinions, with basic training. Enter and maintain ownership information and documents in multiple database systems.
• Review and understand lease documents, amendments, assignments, and various other leasing documents and enter and maintain lease records and documents in various database systems, with basic training.
• Prepare lease documents as requested using approved templates and wording, in compliance with project instructions, confirming that all provisions are approved for use by client or Project Manager and provisions are within the scope of the project.
• Scan documents as received, upload into document management system, and enter lease data into appropriate database system(s) with close attention to how documents affect leasehold within the project.
• Process lease packages and necessary reports under the direction and guidance of Supervisor for funding requests and/or transfer of final documents. Confirm that all requests follow the project instructions set out for the project.
• Maintain title records, lease records, documents, forms, and multiple databases through data entry, manual filing and other applications. Keep all files organized and updated.
• Assist Project Manager with special projects as needed, including, but not limited to, preparation of Ratifications, Assignments, Amendments, Production Sharing Agreements, Horizontal Well Agreements, Runsheets, Curative documents,
Division Orders, and Curative Control Sheets.
• Produce various special reports for Project Manager.
• Coordinate mapping of all tracts with GIS and updating of status of tracts, units and projects.
• Submit documents for recording to county recorder or clerk offices as dictated by project instructions and/or Project Manager.
• Securely maintain all original documents and project data.
• Assist other departments with special projects as requested.
• Other duties as assigned

Compensation: $25-$26/hour

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