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Executive Assistant
1 month ago
Position Title: Executive Assistant and Program Associate, Progressive Jewish Fund
Location: San Francisco; hybrid
This position will work a hybrid schedule of some in-person days and some work-from-home days each week; must live within commuting distance of downtown San Francisco
Status: Full-time, exempt
This position is not eligible for inclusion in NIF’s union
Start Date: Immediate (job posted November 2024)
ORGANIZATION BACKGROUND
The New Israel Fund (NIF) protects and advances equality and liberal democracy in Israel. Long credited with seed-funding and founding progressive civil society in Israel, NIF now leads the fight for democratic institutions and a socially just society that is truly shared by every Israeli. Read more about NIF here.
The Progressive Jewish Fund (PJF) is a donor-advised fund program -- the only national progressive Jewish DAF program that connects clients with grantees in both the U.S. and in Israel, enabling them to consolidate their U.S. and Israel philanthropic giving under one roof, or make grants simply to one or the other. Read more about PJF here .
POSITION DESCRIPTION
NIF seeks a driven, passionate, engaging, detail-oriented individual to join the San Francisco-based executive team, reporting to the VP of Finance, Operations & Administration. This role comprises several related administrative functions: supporting PJF’s administration, including grants, and client engagement under the supervision of the VP of Finance, Operations & Administration; serving as executive assistant to the VP, which includes scheduling, expense reporting, travel, and more; and providing additional administrative support to the Chief Planned Giving Officer as needed, for example, assisting with filing, mailing, and maintaining a shared PJF/Legacy mailings calendar.
RESPONSIBILITIES:
- Provide all manner of administrative support to VP Finance & Operations, including scheduling, maintaining the VP’s calendar and PJF/Legacy calendar, travel bookings, expense reports and invoice review
- Administer PJF’s online portal, including updating articles and links
- Process contributions to and grants from donor-advised funds
- Vet grantees to ensure viability and compliance with laws and policies
- Research grant opportunities
- Assist in drafting quarterly updates to PJF clients
- Deliver white-glove service to PJF clients
- Maintain files and records
- Troubleshoot software or client issues
- Support VP of Finance & Operations in PJF Public Engagement efforts, including digital and mail appeals
SKILLS AND QUALIFICATIONS
- Bachelor's degree or equivalent work experience;
- Energetic, intelligent generalist who is an eager learner with critical thinking and proactive problem-solving skills;
- Strong professional demeanor with white glove client service experience or understanding;
- Comfortable and skilled at interacting kindly with a wide variety of people;
- Excellent written and oral communication skills;
- Detail-oriented, highly organized, and fierce about deadlines;
- Able to manage and prioritize several projects simultaneously;
- Resilient, one with the ability to perform with grace and humor under pressure and in the face of challenging times for Israelis and Palestinians;
- Skilled in research, Google Suite, MS Office; comfort and interest in adapting to new technologies;
- Experience with Raiser’s Edge, EveryAction or other CRM system, a plus
- Familiarity with and interest in engaging with Israel, current events, human rights, and social justice issues
REPORTING & SUPERVISORY RELATIONSHIPS
This position will report to and be supervised by the VP of Finance, Operations & Administration.
The New Israel Fund promotes diversity in the workplace and believes it is important for our continuing success. We strongly encourage applications from all individuals, even if you don’t meet 100% of the qualifications listed above. We encourage applicants from historically marginalized groups, in particular: people of color and genderqueer, transgender, and non-binary people. We also welcome applicants from people of diverse religious, spiritual, and cultural backgrounds.
The New Israel Fund is an equal opportunity employer and prohibits discrimination and harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability status, veteran status, or any other characteristic protected by federal, state, or local laws.
