Administrative Assistant

4 weeks ago

Provo, Utah, United States Provo City Full time

Position Title:

Administrative Assistant - IT

Job Posting Closing Date:

03/12

Provo City is looking for a part-time Administrative Assistant to perform clerical support work for the Information Technology division. Qualified applicants interested in performing this work for Provo City are encouraged to apply.

Job Details

What is the compensation?

Pay Rate: $18.54- $25.56 per hour (depending on qualifications)

Part-time Provo City employees are eligible to contribute to individual retirement savings plans through the City (401k, 457, Roth IRA, and/or Traditional IRA) and receive the following great benefits: a) free admission to the Provo Recreation Center, Peaks Ice Arena Public Skating, and Provo Shooting Sports Park; b) a free Provo City Library Card; c) a 25% discount on Provo Recreation Center memberships (direct family only); and d) discounts from various local and national vendors.

What will I do?

  • Input and retrieve data from a computer including specialized software programs for the IT division.

  • Maintain files and records, including organizing and establishing appropriate filing processes.

  • Greet customers in-person, online, and on calls and answer questions about services.

  • Type reports, forms, and other documents.

  • Make copies and operate general office equipment and machines.

  • Provide information from reports and records, including confidential information.

  • Design and edit forms and correspondence for final review.

  • Transcribe documents from audio files.

  • Process and distribute incoming and outgoing mail and correspondence.

  • Maintain calendars and schedule meetings, appointments, and conferences.

  • Take notes at meetings as needed.

  • May assist with bookkeeping responsibilities, including handling cash, program budgets and expenditures.

  • Handle billing, requisitions, and purchase orders.

  • May assist with payroll and time tracking responsibilities.

  • Perform other related duties as required.

What do I need to apply?

  • High School Diploma or equivalent (GED).

  • Two (2) years of clerical experience.

  • OR an equivalent combination of job-related education and experience [substituting each 1 year of post-secondary education/training for 6 months of experience.

  • Specific experience using specialized computers or software packages may be required.

  • A valid, lawful Driver license may be required.

What is the schedule?

Negotiable. Twenty hours a week between 7:00 a.m. and 6:00 p.m., Monday through Thursday.

What are the physical and environmental factors?

Requires standing at a counter or sitting at a desk or computer for long time periods. Some positions require shift work, extensive walking, driving, or light lifting (10-30 lbs.). Work is inside with little or no occupational hazards present. Some positions may include exposure to high-stress situations or environments, including, contact with the public in confrontational or uncomfortable circumstances.

What is the selection process?

Applications will be reviewed in the order they are submitted, with the first screening being held on March 13, 2025. Applicants must meet the minimum qualifications listed above to be eligible for consideration.

If selected for hire, candidate will be required to successfully pass a drug screen and criminal background check. Non-disclosure may result in dismissal. Applicants with unsatisfactory drug screen results will be ineligible for appointment or application to any Provo City position for a minimum period of six (6) months.

Why Provo City?

Provo City has a vision for continued prosperity based on citizen priorities. To deliver on those priorities, the Administration developed a brand promise to establish the high standards of our community identifies as the Provo Pillars: Welcoming, Safe and Sound, Economically Vibrant, and Forward Looking, together we are building a strong foundation for a community that is honored both nationally and locally. Provo is consistently recognized nationally for its outstanding quality of life, well-being, and as a beautiful place to live. Visit provo.gov to learn more

Provo City is an equal employment opportunity employer. Opportunities are always available, so apply today to be a part of Provo's team

Full Time/Part Time:

Part time

Position Type:

Regular

Scheduled Hours:

20

It is the policy of Provo City to select, develop, and promote employees based on their ability and job performance. It has been, and shall continue to be, the policy of the City to provide Equal Employment Opportunity to all people in all aspects of employer/employee relations without regard to race; color; religion; sex; pregnancy, childbirth, or pregnancy-related condition; age; national origin; disability; sexual orientation; or gender identity. This policy affects decisions including, but not limited to, an employee's compensation; benefits; terms and conditions of employment; and opportunities for promotion, training and development, transfer, and other privileges of employment. It has been, and shall continue to be, the City's policy to maintain a working environment free of discrimination and intimidation. It is further the policy of the City to comply in good faith with applicable local, state, and federal statutes concerning Equal Employment Opportunity.

Employment with Provo City offers a variety of opportunities to start and grow an exciting career serving your community, including in public safety, utility services, leisure services, administration, and other areas. Opportunities are always available, so apply today to be a part of Provo's team

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