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Event Coordinator

3 months ago

Lynchburg, United States Liberty University Full time

The University Events Office Event Coordinator is responsible for overseeing the scheduling, logistical planning, and support for events on the Liberty University campus. The event coordinator will assist with the coordinating of sound support, facility set-up, housekeeping, and additional support services for academic, departmental and/or external events. The Event Coordinator will meet with customers to assist with logistical planning as well as create proper event layouts which adhere to safety standards. The position requires the ability to work independently and in group setting, candidate must be able to exercise good judgment and discretion in a multi-faceted environment.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

1. Develop and cultivate relationships with both on and off-campus customers.

2. Provide support, information, and guidance in the process of scheduling and planning departmental events in Liberty University facilities.

3. Assist with scheduling all departmental & student group events all year round.

4. Scheduling, logistical planning, and special coordination for academic events and departmental events.

5. Develop policies and standards for scheduling academic events and departmental events.

6. Help develop standard operating procedures for the University Events Office.

7. Help lead and invest in teammates and student workers that are part of the University Events Office.

8. Promote an atmosphere of professionalism and outstanding customer service in accordance with the Liberty Way.

9. Complete special projects as assigned.

10. Remains abreast of all events held on campus.

11. Works effectively as a team member, embracing and fostering LU's mission.

QUALIFICATIONS AND CREDENTIALS
Education and Experience

Four-year college degree in business or marketing or equivalent professional work experience preferred. Well-developed interpersonal communications skills and familiar with standard Microsoft Office computer software.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB
Communication and Comprehension

  • Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.
  • Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
  • Possess public communication skills that allow professional representation of Liberty University to a variety of business and community customers and associates.
  • Strong organizational skills.
  • Excellent computer skills.
Problem Solving
  • Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
Physical and Sensory Abilities
  • Required to travel to local and campus locations.
  • Frequently required to sit for extended periods to perform deskwork or type on a keyboard.
  • Regularly required to hear and speak in order to effectively communicate orally.
  • Regularly required to stand, walk, and climb stairs to move about the building.
  • Handle materials, reach overhead, kneel or stoop in order to conduct business.
  • Regularly lift 10 or fewer pounds.

WORKING CONDITIONS
Work Environment

The working environment in which one will typically perform the essential functions of this position is within merchant business environment and climate-controlled office setting. It is well lit and the noise level is moderate.
Driving Requirements

Use of one's personal vehicle (or LU vehicles) is required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver's license, an acceptable DMV record, and liability insurance is required.