Office Manager/Coordinator

3 weeks ago

Murrieta, United States The Glass Guru Full time
Roles & Responsibilities:

With a focus on excellent customer service, efficiency and time management, a well-organized Office Manager, in addition to overseeing and handling inbound and outbound communication with all customers, will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and task delegation. Below is a list of various specific duties, not limited in overall scope and subject to change:
  • Reconcile sales software and accounting software transactions.
  • Handle A/R and prepare deposits for bank run.
  • Negotiate pricing with vendors to stay current in market place ongoingly.
  • Manage the day to day operations of the staff Customer Service Rep. (if applicable)
  • Answer inbound phone calls promptly during business hours. (if applicable)
  • Pre-screen incoming leads/potential customers in a proper manner. (if applicable)
  • Respond to any voicemails and/or messages from answering service. (if applicable)
  • Manage and respond the inbound email correspondence and forward accordingly.
  • Greet customers and all other visitors to the showroom promptly and professionally (if applicable).
  • Schedule estimate appointments properly using the appropriate customer software.
  • Quote product by telephone for potential new clients/customers.
  • Assist Estimators with follow up on pending estimates by phone and/or email.
  • Strategically schedule work appointments for Installation Techs, along with customers accordingly.
  • Troubleshoot issue(s) from field if needed, working with GM/vendors and Technicians to find solutions.
  • Check order confirmations from fabricators/vendors for size and pricing accuracy.
  • Oversee proper filing of daily work orders and estimates.
  • Process timesheets for payroll processing.
  • Prepare Accounts Receivable and prepare deposits for bank daily.
  • Reconcile sales software and accounting software transactions as required.
Qualifications & Educational Requirements:
  • 1-2 years' residential glass experience (ordering, estimating, office/project management) preferred.
  • HS Diploma or equivalent.
  • 2 or 4-year college degree preferred.
  • All candidates must pass initial background check and drug test.
Preferred Skills:
  • Excellent verbal/written communications skills.
  • Microsoft Office proficient (Word, Excel).
  • Experience with QuickBooks Online and web based software preferred.

*Eligibility for company benefits is optional and contingent upon completion of an initial employee probationary period.

Compensación: 15-20 hourly

In 2002 our company founders Dan and Joy Frey of Granite Bay, CA learned of a process being used in Canada to restore the visible and thermal qualities of failed dual-pane windows. After much research and recognizing the market potential of this new green and money-saving alternative to replacements, they formed The Glass Guru (originally Glass Wizard) and in August 2004 became the first company in the US to offer the foggy window repair service to the public.

As the only company providing this new solution to such a common problem, the company grew quickly and soon expanded into offering additional niche restoration services like glass stain and scratch removal as well as traditional replacement services such as window glass, screens, showers, windows and doors.

After years in development, The Glass Guru launched its franchise program in January 2007. With over 80 active locations and growing, we are the fastest growing brand in the industry. Offering the best of cutting-edge restorations as well as in-demand replacement services, our franchise program is a uniquely bundled full-service glass franchise concept unlike any other. The glass and window industry is growing with great future prospects. The Glass Guru franchise program offers entrepreneurs from any background the opportunity to open their own glass and window restoration and replacement business, with a proven business plan, marketing tools, training and experienced support team to help them achieve their goals.

The Glass Guru is a company on the grow, and we're always looking for qualified, motivated estimators, glaziers, and office staff who would like to be part of a growing, profitable company that provides training, opportunity, security, and pride for its employees.

Glass Guru is a franchise system. Each location is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of that franchise. All inquiries about employment at this franchise should be made directly to the franchisee, and not to Glass Guru Corporate.

  • Office Manager

    2 days ago

    Murrieta, United States UCOSC Full time

    **Overview**: We are a Urology practice located in Murrieta, CA. We provide comprehensive urological care to our patients, utilizing the latest advancements in medical technology. Our dedicated team of professionals is committed to delivering exceptional patient care and maintaining a welcoming environment. **Role Description** This is a full-time on-site...

  • Office Manager

    2 weeks ago

    Murrieta, United States Brady Construction Group Full time

    Are you an experienced and organized individual looking for a challenging role in the construction industry? Brady Construction Group, a leading construction company, is seeking a dynamic and detail-oriented Office Manager to join our team. As an Office Manager, you will play a crucial role in ensuring the smooth operation of our office and providing support...

  • Appointment Coordinator

    3 weeks ago

    Murrieta, United States Rancho Health MSO Full time

    Job Summary: The intent of this job description is to provide a summary of the major duties and responsibilities performed in this job. Incumbents may be requested to perform job-related tasks other than those specifically presented in this description. The Appointment Coordinator is responsible for booking patients' visits. This process includes greeting,...

  • Coordinator-res/fammed Program

    2 weeks ago

    Murrieta, United States Loma Linda University Full time

    Podiatry Department (Part-time, Day Shift) **Job Summary**:The Coordinator-Residency/Family Med Program supports and coordinates resident, academic and clinical duties for the duration of the residency program. Works with the Program Director (PD) in the coordination of program activities, accreditation, annual reports, etc. Performs other duties as...

  • Coordinator

    6 days ago

    Murrieta, United States Paul Davis Emergency Services of Temecula, CA Full time

    Job DescriptionJob DescriptionReconstruction/Mitigation CoordinatorAre You A Coordinator Who Wants To Work For A Thriving Company Where You Can Grow, Be Recognized, And Be Rewarded For Your Work?You Cant Believe How Great The Job IsWho knew you could enjoy working at a company so much? you love that people are relying on you you make the money you deserve...

  • Coordinator-Res/FamMed Program

    2 weeks ago

    Murrieta, United States Loma Linda University Medical Center Full time

    Podiatry Department (Part-time, Day Shift) Job Summary: The Coordinator-Residency/Family Med Program supports and coordinates resident, academic and clinical duties for the duration of the residency program. Works with the Program Director (PD) in the coordination of program activities, accreditation, annual reports, etc. Performs other duties as needed....

  • Coordinator

    1 week ago

    Murrieta, United States Paul Davis Full time

    Reconstruction/Mitigation Are You A Coordinator Who Wants To Work For A Thriving Company Where You Can Grow, Be Recognized, And Be Rewarded For Your Work? You Can’t Believe How Great The Job Is… Who knew you could enjoy working at a company so much?… you love that people are relying on you… you make the money you deserve (with opportunities for...

  • Coordinator-Res/FamMed Program

    7 days ago

    Murrieta, United States Loma Linda University Medical Center Full time

    Podiatry Department (Part-time, Day Shift) Job Summary: The Coordinator-Residency/Family Med Program supports and coordinates resident, academic and clinical duties for the duration of the residency program. Works with the Program Director (PD) in the coordination of program activities, accreditation, annual reports, etc. Performs other duties as needed....

  • Job Cost Accountant

    1 week ago

    Murrieta, United States Paul Davis Emergency Services of Temecula, CA Full time

    Job DescriptionJob DescriptionDo you have construction experience? Do you love numbers?(Must have quickbooks and accounting experience)What does the JCA/ office manager with Paul Davis do?Manage all phases of job costing within RMS and QuickBooks Accounting SoftwareManage the daily operations of the franchise as needed when the owner is not availableMaintain...

  • Job Cost Accountant

    2 days ago

    Murrieta, United States Paul Davis Emergency Services of Temecula, CA Full time

    Job DescriptionJob DescriptionDo you have construction experience? Do you love numbers?(Must have quickbooks and accounting experience)What does the JCA/ office manager with Paul Davis do?Manage all phases of job costing within RMS and QuickBooks Accounting SoftwareManage the daily operations of the franchise as needed when the owner is not availableMaintain...

  • Housekeeping Coordinator

    1 month ago

    Murrieta, United States Remington Lodging & Hospitality Full time

    At Murrieta Hot Springs Resort, our Housekeeping Coordinator associate cultivate rejuvenating, memorable experiences through attention to detail, quality, and care. Are you ready to expand your career in an oasis where your contributions are recognized and appreciated—where_your_Vitality is cared for? - The Housekeeping Coordinator is responsible for daily...

  • Front Office

    7 days ago

    Murrieta, United States Heart & Vascular Wellness Center Full time $16 - $22

    Are you passionate about making a difference in people's lives through healthcare? Do you thrive in a dynamic, patient-centered environment? If so, we invite you to apply for the position of Bilingual Front Office and Back Office Medical Assistant at our renowned Heart and Vascular Wellness Center.About Us:Heart and Vascular Wellness Center is dedicated...

  • Practice Manager

    7 days ago

    Murrieta, United States Heart & Vascular Wellness Center Full time $70,000 - $110,000

    Are you a seasoned healthcare administrator with a passion for ensuring the seamless operation of medical practices? Do you thrive in a fast-paced environment where you can make a meaningful impact on patient care and business growth? If so, we invite you to join our team as a Practice Manager at Heart and Vascular Wellness Center.At Heart and Vascular...

  • Business Office Assistant

    6 days ago

    Murrieta, United States Murrieta Health and Rehabilitation Center Full time

    The purpose of your job position is to assist in the accounting and billing functions to ensure timely and accurate collection of accounts receivable while complying with federal, state and local standards that govern the facility, and as directed by the Business Office Manager or Administrator. The Business Office Assistant will work cooperatively with all...

  • Business Office Associate

    1 week ago

    Murrieta, California, United States CarMax Full time

    6002 - Murrieta Madison Avenue, Murrieta, California, 92563CarMax, the way your career should be Provide an iconic customer experience - Summary:Under general direction from the Business Office Manager, this position is responsible for providing exceptional customer service in a fast paced, team-oriented environment through the facilitation of the sales,...

  • Assistant construction Project Coordinator

    4 weeks ago

    Murrieta, United States American Renovation Network Full time

    Job DescriptionJob Description Job Summary Coordinates and directs long-term or high-profile projects for the company from inception to final product or outcome. General Accountabilities Hires and organizes the individuals and subcontractors necessary to complete the job and coordinates all schedules. Ensures that the project moves forward in a timely,...

  • Assistant construction Project Coordinator

    1 month ago

    Murrieta, United States American Renovation Network Full time

    Job DescriptionJob DescriptionJob Summary Coordinates and directs long-term or high-profile projects for the company from inception to final product or outcome.General AccountabilitiesHires and organizes the individuals and subcontractors necessary to complete the job and coordinates all schedules.Ensures that the project moves forward in a timely,...

  • Front Office Assistant

    2 weeks ago

    Murrieta, United States Rancho Physical Therapy Full time

    The Front Office Assistant duties may include but are not limited to, greeting patients, answering phones, scheduling of patients, verifying insurance, chart preparation, collecting of co-pays and co-insurance under the general or direct supervision of the Director or the Front Office Manager. **EDUCATION**: - High School Diploma or equivalent...

  • Service Coordinator

    1 month ago

    Murrieta, United States Interlink Technology Full time

    Job DescriptionJob DescriptionAre you insanely organized with an undeniable ability to manage day-to-day operations and assigned projects efficiently and effectively? Do you flourish working in a family first small business with opportunities to grow in your knowledge and skills while producing excellent results? Do you enjoy working from home? If you...

  • Manager, Structures Engineer

    7 days ago

    Murrieta, United States AEVEX Aerospace Full time

    Job DescriptionJob DescriptionAs the Manager of Structures Engineering, you will play a critical role in ensuring the structural integrity, compliance, and safety of our aircraft modifications. You will work in a collaborative environment, supporting and coordinating the engineering team in the design, analysis, and certification of various and often complex...