Administrative Specialist II

4 weeks ago


Seattle, United States TripleNet Technologies Full time

Essential duties (i.e. 50% word processing, 30% calendaring; 20% assisting with press releases):
Under general direction and supervision of the Safety Program Specialist, is responsible for entering data from various source files into company database systems for storage, processing and data management, as well as performing general administrative duties in support of the supervisor. Other duties may also be assigned.
Administrative support functions 25%

* Prepare meeting agendas, attend various meetings; take notes, transcribe notes into minutes, proofread minutes for formatting and grammar, distribute notes/minutes.
SharePoint organization and data entry 65%

* Identify SharePoint content; verify outdated data and make necessary changes to records
* Organize existing data in SharePoint Online sites
* Migrate, consolidate and purge data from SharePoint Online sites
* Accurately and efficiently enter data from source files
* Review data for deficiencies or errors; resolve discrepancies in information
* Research, verify and obtain required information
* Create spreadsheets to track SharePoint data
* Create digital document libraries and file folders
* Add naming conventions and record retention labels to digital files
* Provide assistance to staff to determine appropriate categories, metadata, data classifications, record retention labels
Other duties as assigned 10%

* Provide paper records cleanup support across the department
* Provide a weekly log of activities and completed work to supervisor
Minimum requirements (i.e. education, experience and/equivalency):

* At least 4 years of data entry experience and advanced administrative skills
* Advanced computer skills and knowledge of Microsoft Office applications, specifically Excel and Word; Teams, SharePoint Online; proficient working in Adobe
* Preferred knowledge and familiarity with web, document and media accessibility and screen readers
* Excellent time management skills; able to prioritize
* Strong attention to detail, thoroughness, and organization
* Ability to maintain data confidentiality
* Able to develop, implement and maintain digital filing systems
* Strong written and verbal communication skills;
* Able to prepare clear, concise reports, correspondence and memoranda.
* Self-directed and able to work without supervision.

Pay: $24.12 per hour
Duration: 6 months
Location: Downtown Seattle (On-site)



  • Seattle, United States Kaiser Permanente Full time

    The Research Specialist II will need to a certified Phlebotomist or willing be willing to be trained and certified in this position. This is a M-F, 8-5, and will travel locally to our 2 main locations in Seattle, and in Renton, and possibly others in the area. Job Summary: Under the general supervision of a Research Project Manager, independently...


  • Seattle, United States CRISTA Ministries Full time

    The Environmental Specialist II is responsible for maintaining a clean, orderly and safe environment for our customers and visitors. Perform routine duties, which include cleaning, disposing of trash and providing supplies. Perform floor care activit Custodial, Environmental Specialist, Specialist, Cleaning, Equipment, Healthcare


  • Seattle, United States Na Ali'i Consulting And Sales, LLC Full time

    Technology Specialist II Job Locations US-VA-Arlington | US-VA-Oakton | US-DC Metro Area | US-TX-Dallas | US-FL-Jacksonville | US-FL-Miami | US-CA-Los Angeles | US-CA-San Diego | US-CO-Colorado Springs | US-WA-Seattle | US-AZ-Tucson | ... Job ID 2024-4318 Category Information Technology Support/Software Development Testing Type Full-Time Salaried Company Na...


  • Seattle, United States Na Ali'i Consulting And Sales, LLC Full time

    Technology Specialist II Job Locations US-VA-Arlington | US-VA-Oakton | US-DC Metro Area | US-TX-Dallas | US-FL-Jacksonville | US-FL-Miami | US-CA-Los Angeles | US-CA-San Diego | US-CO-Colorado Springs | US-WA-Seattle | US-AZ-Tucson | ... Job ID 2024-4318 Category Information Technology Support/Software Development Testing Type Full-Time Salaried Company Na...

  • Administrator II

    10 hours ago


    Seattle, Washington, United States King County Full time

    Summary Learn how Metro connects you with what matters This recruitment is open to King County employees and the general public.King County Metro Transit's Facilities Division has an exciting opportunity for an Administrator II. King County Metro's Transit Facilities Division is searching for a self-motivated individual with good judgment, an eye for...


  • Seattle, United States Sheraton Grand Seattle Full time

    Additional Information Full Time, Pay: $25.25/hourJob Number 24082369Job Category AdministrativeLocation Sheraton Grand Seattle, 1400 6th Ave, Seattle, Washington, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementPosition SummaryOur Property Administrative Specialists play an important role in a number of...


  • Seattle, United States University of Washington Full time

    As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique...


  • Seattle, United States University of Washington Full time

    As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique...

  • Support Specialist II

    1 month ago


    Seattle, United States Neptune Technology Group Full time

    ** Support Specialist II** **Job Category****:** Sales/Marketing **Requisition Number****:** SUPPO012497 Showing 1 location **Job Details** **Description** **Position Summary:** This position provides higher-level technical support and assistance to customers via multiple platforms (i.e., chat, email, telephone) for hardware and software products. The...


  • Seattle, United States Neptune Technology Group Full time

    ** Support Specialist II** **Job Category****:** Sales/Marketing **Requisition Number****:** SUPPO012497 Showing 1 location **Job Details** **Description** **Position Summary:** This position provides higher-level technical support and assistance to customers via multiple platforms (i.e., chat, email, telephone) for hardware and software products. The...


  • Seattle, United States Cox Enterprises Full time

    Mobility Fleet Operations is revolutionizing the industry with digital-first fleet solutions connecting fleets with maintenance experts, using data-driven technology via an automated marketplace of service providers & proprietary fleet technology. Fleet Operations is Cox Automotive Mobility's centralized Maintenance Management division; designed for fleets,...


  • Seattle, United States Washington State Coalition Against Domestic Violence Full time

    Position:                     Operations and Administrative Specialist II – Technology & Membership Support Reports to:                 Managing Director of Finance & Operations Location:                    Work mostly from home or in Seattle workspace. Must be available to come to Seattle workspace...


  • Seattle, United States Washington State Coalition Against Domestic Violence Full time

    Position:                     Operations and Administrative Specialist II – Technology & Membership Support Reports to:                 Managing Director of Finance & Operations Location:                    Work mostly from home or in Seattle workspace. Must be available to come to Seattle workspace...


  • Seattle, United States BCforward Full time

    Contracts Administrator Specialist BCforward is currently seeking highly motivated Contracts Administrator Specialist for an opportunity in Kent, WAPosition Title: Contracts Administrator SpecialistLocation: Kent, WAAnticipated Start Date: ASAP Please note this is the target date and is subject to change. BCforward will send official notice ahead of a...


  • Seattle, United States BCforward Full time

    Contracts Administrator Specialist BCforward is currently seeking highly motivated Contracts Administrator Specialist for an opportunity in Kent, WAPosition Title: Contracts Administrator SpecialistLocation: Kent, WAAnticipated Start Date: ASAP Please note this is the target date and is subject to change. BCforward will send official notice ahead of a...


  • Seattle, United States HNTB Full time

    Position or Keyword (Leave blank to see all) Corporate CADD Support Specialist II / Bentley Seattle , Washington Job Category: Information Technology Group Full/Part Time: Full time Job Type: Regular What We're Looking For At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century,...


  • Seattle, United States Expeditors International Full time

    **Systems Administrator II (UNIX and Azure) - IS Customer Experience** * 1015 3rd Ave, Seattle, WA 98104, USA * Full-time **Company Description** *"We're not in the shipping business; we're in the information business."* -Peter Rose, Expeditors Founder At the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of...


  • Seattle, United States Seattle Housing Authority Full time

    We offer competitive salary, great benefits, and work that matters to our community. The Organization : The Seattle Housing Authority (SHA) is a growing, innovative, and mission-driven Agency in Lower Queen Anne, Seattle. We are committed to housing equity throughout the city, fostering an inclusive workplace for our 650+ employees. Our focus is expanding...


  • Seattle, United States King County Full time

    Summary The Department of Community and Human Services (DCHS) values diverse perspectives and life experiences. The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans and those with lived experience. The Department of Community and Human Services (DCHS)...


  • Seattle, United States King County Full time

    Summary The Department of Community and Human Services (DCHS) values diverse perspectives and life experiences. The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans and those with lived experience. The Department of Community and Human Services (DCHS)...