Current jobs related to Operations and Administrative Specialist - Seattle - Washington State Coalition Against Domestic Violence

  • Administrative Specialist

    3 days ago

    Seattle, Washington, United States Federal Bureau of Investigation (FBI) Full time

    Job Title: Administrative SpecialistJoin the Federal Bureau of Investigation (FBI) as an Administrative Specialist and contribute to the success of our organization. As a key member of our team, you will be responsible for providing administrative support to our operations.Key Responsibilities:Provide administrative support to our operations, including data...

  • Administrative Support Specialist

    3 weeks ago

    Seattle, Washington, United States RW ANDERSON SERVICES INC. Full time

    Administrative Support SpecialistRW Anderson Services Inc. is seeking a highly motivated and skilled Administrative Support Specialist to join our team. As a key member of our customer service/operations team, you will be responsible for providing administrative support to our CondoCare Account Manager and assisting with various business operations.About the...

  • Administrative Support Specialist

    3 weeks ago

    Seattle, Washington, United States Veterans Sourcing Group Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Veterans Sourcing Group. As an Administrative Support Specialist, you will play a critical role in supporting our business operations.Key Responsibilities:Process new store leases and manage related documentationArrange signatures and...

  • Administrative Support Specialist

    3 weeks ago

    Seattle, Washington, United States Veterans Sourcing Group Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Veterans Sourcing Group. As an Administrative Support Specialist, you will play a critical role in supporting our business operations.Key Responsibilities:Process new store leases and manage related documentationArrange signatures and...

  • Administrative Support Specialist

    1 week ago

    Seattle, Washington, United States University of Washington Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the University of Washington. As an Administrative Support Specialist, you will play a critical role in supporting the day-to-day operations of our medical office.Key Responsibilities:Manage and maintain accurate and up-to-date faculty and...

  • Administrative Support Specialist

    16 hours ago

    Seattle, Washington, United States TripleNet Technologies Full time

    Administrative Support Opportunities At TripleNet Technologies, we are seeking an Administrative Specialist II to join our team. This role is responsible for providing administrative support to our operations team. Key Responsibilities: * Process applications and maintain accurate records * Manage correspondence and letters * Create tracking numbers for...

  • Administrative Specialist II

    3 days ago

    Seattle, Washington, United States King County Full time

    About the RoleWe are seeking a highly skilled and detail-oriented Administrative Specialist II to join our team at King County. As an Administrative Specialist II, you will provide administrative support to our Human Resources department, ensuring the smooth operation of our office and delivering exceptional customer service to employees, candidates, and...

  • Administrative Support Specialist

    3 weeks ago

    Seattle, Washington, United States King County Full time

    Administrative Specialist II Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Specialist II to join our team at King County. This is a unique opportunity to work in a fast-paced environment, supporting the needs of our Human Resources department while delivering exceptional customer service and support to employees, candidates...

  • Administrative Support Specialist

    5 days ago

    Seattle, Washington, United States TripleNet Technologies Full time

    Administrative Support Specialist **Job Summary:** We are seeking an experienced Administrative Support Specialist to join our team at TripleNet Technologies. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including calendar and meeting management, small asset procurements, and employee...

  • Administrative Support Specialist

    3 days ago

    Seattle, Washington, United States Pacific Medical Centers Full time

    About the RoleWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Pacific Medical Centers. As a key member of our Corporate Administration team, you will provide professional administrative support to our Executive Director, Director of Ops, and USFHP Managers.Key ResponsibilitiesProvide administrative...

  • Pest Control Operator

    2 months ago

    Seattle, United States Puget Sound Rodent Exclusion Specialist Full time

    Job DescriptionJob DescriptionLicensed Pest Control OperatorAre you a problem solver with a head for heights?We're seeking a skilled and fearless Licensed Pest Control Operator to join our team in Seattle. As a rodent exclusion specialist, you'll be the hero to countless homeowners.What we offer:Competitive pay and benefitsPaid time off (PTO)Annual...

  • Administrative Support Specialist

    3 weeks ago

    Seattle, Washington, United States Rylem Staffing Full time

    Job Title: Administrative Support SpecialistJob Type: ContractSite Type: RemoteDuration: 5 Months Position Overview:The Administrative Support Specialist provides essential clerical assistance to various departments within Rylem Staffing. This role involves close collaboration with departmental personnel and other corporate teams.Key Responsibilities:Manage...

  • Operations Specialist

    5 days ago

    Seattle, Washington, United States Omni Inclusive Full time

    Operations Specialist, Scheduling and Cell LogisticsWe are seeking a highly motivated and detail-oriented Operations Specialist to join our team at Omni Inclusive. As a key member of our Cell Therapy Operations team, you will play a critical role in ensuring the smooth execution of patient treatment schedules and logistics.Key Responsibilities:Monitor and...

  • Operations Support Specialist

    1 month ago

    Seattle, United States Citizenship and Immigration Services Full time

    Summary This position is located in Field Operations Directorate, Office of Field Operations, DISTRICT 41. As an Operations Support Specialist, you will assist management in administering a variety of programs, policies and procedures, provide advice, guidance, and instruction concerning administrative programs that include complex and sensitive issues, and...

  • Administrative Support Specialist

    3 weeks ago

    Seattle, Washington, United States Pacific Medical Centers Full time

    Job Title: Administrative Support SpecialistPacific Medical Centers is seeking a highly skilled Administrative Support Specialist to provide professional administrative support to our leadership team.Key Responsibilities:Provide administrative support of a highly complex and responsible nature.Interface with high-level internal and external contacts...

  • Administrative Support Specialist

    2 weeks ago

    Seattle, Washington, United States Swedish Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Swedish. As an Administrative Support Specialist, you will provide administrative support to our department, including providing exceptional customer service, typing, editing, and proofreading various documents, creating and maintaining...

  • Administrative Support Specialist

    1 day ago

    Seattle, Washington, United States City of Seattle Washington Full time

    Job SummaryWe are seeking a detail-oriented and customer-focused Administrative Specialist to provide administrative support and data entry for the Utility Discount Program team in the City of Seattle Human Services Department.Key ResponsibilitiesProvide general administrative support to the Utility Discount Program teamEnter data accurately and...

  • Administrative Support Specialist

    5 days ago

    Seattle, Washington, United States City of Seattle Washington Full time

    Administrative Specialist II-BU Job DescriptionThe City of Seattle Washington is seeking an Administrative Assistant II to join the Chief of Police Office. This position is responsible for performing a wide range of clerical tasks as the front desk representative.Key Responsibilities:Provide exceptional customer service to the public and internal...

  • Administrative Support Specialist

    1 month ago

    Seattle, United States Russell Tobin Full time

    What are we looking for in our Administrative Support Specialist? Russell Tobin + Associates is seeking a Administrative Support Specialist to primarily provide administrative support our client, a large pharmaceutical company in the Seattle, WA area. This is an excellent opportunity to join a dynamic organization within the healthcare industry....

  • Office Administration Specialist

    3 weeks ago

    Seattle, Washington, United States Russell Tobin & Associates Full time

    What are we seeking in our Administrative Support Specialist?Russell Tobin + Associates is on the lookout for a Administrative Support Specialist to deliver essential administrative assistance to our client, a prominent player in the pharmaceutical sector. This position presents a fantastic opportunity to become part of a vibrant organization within the...

Operations and Administrative Specialist

4 months ago

Seattle, United States Washington State Coalition Against Domestic Violence Full time

Position:                     Operations and Administrative Specialist II – Technology & Membership Support

Reports to:                 Managing Director of Finance & Operations

Location:                    Work mostly from home or in Seattle workspace. Must be available to come to Seattle workspace approximately ½ day per week and attend occasional in-person meetings.

Classification:            Non-exempt

Compensation:          $33.52 - $36.81/hour DOE plus generous benefits:

  • 35-hour work week
  • Annual pay increases per salary structure
  • 100% paid premiums for medical, dental, vision health insurance, 50% for dependents
  • HRA reimbursement
  • Student loan payment assistance (after 6 months)
  • 100% paid long-term disability and life insurance
  • Retirement contribution (after 6 months)
  • 3 weeks annual vacation accrual with periodic increases, 14 paid holidays, sick leave
  • Flexible, family-friendly work environment

Our mission is to mobilize our member programs and allies to end domestic violence through advocacy and action for social change. We provide visionary leadership, support member programs, and engage the public to play a role in ending domestic and sexual violence. Guided by our Theory of Change, we work to undo the root causes of violence, and build racial equity, economic justice, and gender and reproductive liberation to create a world where all people can live and love freely without fear. WSCADV organizes for strength and unity across a widely diverse membership in rural, urban, Tribal, BIPOC, and cultural communities. We take a team approach to share power and responsibility across staff positions.

This position will provide critical support for WSCADV’s day-to-day operations with a focus on:

  • Basic IT support and technology systems implementation for staff and office operations;
  • Back-end support for membership training webinars;
  • Fund development and membership renewals back-end administrative and operational support and
  • Constituent database and list management.

This is an internal office support position. It is a great job for someone who enjoys organizing data; logistics and timelines; working on IT functions and trouble-shooting routine tech problems; supporting co-workers and teams, and doing vital back-end work on fundraising and other nonprofit operations.

Primary Responsibilities:

1) IT support and technology implementation: Oversee IT functions for ~20-person staff on duties such as:

  • “Own” technology solutions: plan; recommend periodic upgrades and purchases; conduct inventory; install (or locate and ensure vendor installation), maintain, and decommission hardware, software, cloud-based storage and network services, and office equipment;
  • Serve as first point of contact for technology malfunctions: determine level of urgency and respond accordingly; escalate to external tech services provider when needed; and communicate updates to staff;
  • Resolve routine office hardware, software, and equipment problems;
  • Provide access to basic tutorials and training to co-workers as technology evolves (e.g., how to use office-wide software);

2) Membership training webinars logistics and support: Provide back-end production and logistical support to ensure smooth production for WSCADV training webinars. Typical tasks:

  • Create publicity and online registration materials, and manage registration;
  • Book interpreters;
  • Provide IT support and serve as liaison for interpreters during launch of each webinar;
  • Generate pre- and post-event participant lists, update attendance data in database, and compile evaluations;
  • Reconcile payments;
  • Communicate status of tasks with co-workers as needed, and work in partnership with training staff leads,

 3) Fund development support: Ensure accurate, timely administrative functions for fundraising, working closely with lead staff, with tasks including:

  • Manage donor database, perform data entry, generate thank you letters, maintain files, conduct pledge reminders and fundraising queries, and reconcile with accounting team;
  • Maintain giving avenues, such as workplace online giving accounts and data downloads, and online and “day of giving” platforms;
  • Provide administrative support to the annual appeal, Board of Directors giving, and fundraising parties.

 4) Membership support: Support for membership application and renewal process, and newsletter, with tasks including:

  • Administer annual online membership renewals process;
  • Data entry to update membership accounts and run regular reports;
  • Keep email distribution lists updated across internal database and CRM system;
  • Lay-out and produce monthly e-newsletter with content provided by staff;

5) Teamwork and other general WSCADV staff member duties:

  • Work closely and effectively with the Admin team, program staff, and member programs.
  • Perform other general WSCADV staff duties related to annual conference, annual fundraising event, advocacy days, regular in-person staff meetings and gatherings, and other duties as assigned. Occasional travel within WA state is required (e.g. to annual conference location).
  • Participate in domestic violence, multicultural, and anti-oppression activities and trainings and perform all work in a culturally responsive manner consistent with WSCADV’s mission, Theory of Change and Principles of Unity.

Qualifications

Desired Knowledge, Skills and Abilities:

  • Ability to anticipate technology problems that are likely to occur at a small nonprofit and make plans to mitigate them.
  • Ability to maintain a calm, friendly, and efficient approach to working with diverse coworkers who have a range of communication styles and tech skill levels in a highly interactive and productive work environment, especially when troubleshooting tech issues.
  • Self-starter with strong ability to plan, independently manage workload, and complete tasks with minimal supervision.
  • Adept at prioritizing multiple and competing requests for help.
  • Ability to work independently and in an interactive, productive team environment.
  • Flexible with ability to learn and adapt to ongoing changes in work duties, processes and technologies in a rapidly evolving nonprofit.
  • Commitment to advancing WSCADV’s mission, Theory of Change, and Principles of Unity, including undoing racism, sexism, and other forms of oppression.

Required Qualifications:

  • Minimum three (3) years of experience providing administrative/office and/or tech support
  • Detail-oriented, good organizational skills, methodical
  • Technology:
  • Proficiency with: Microsoft Office products including Office 365, Zoom platform, basic office equipment and hardware functionality (e.g., laptops, monitors, docking stations, and accessories);
  • Proficiency or demonstrated ability to quickly gain proficiency in: Mailjet or similar email communication platforms, fundraising and/or CRM databases, Asana or other project management software, Adobe Acrobat, and similar software applications;
  • Working knowledge and high degree of comfort with hardware and software used in a business setting. Ability to keep up to date with developments in office technology and help co-workers learn as well.

Preferred Qualifications:

  • Experience providing tech support for ordinary office equipment and applications/software.
  • Experience with fundraising support or database maintenance at nonprofits or Tribal social service agencies.
  • Spanish, ASL, or other oral and written proficiency in languages common to Washington state is a plus.

Valid driver’s license and/or ability to travel periodically (e.g., to staff meetings) plus occasional overnight travel is required (e.g., for annual conference). Proof of COVID vaccination is required.