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Office Manager

1 month ago

Washington, United States VetJobs Full time
Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

We are the movers of the world and the makers of the future. We get up every day, roll up our sleeves and build a better world -- together. At Ford, we're all a part of something bigger than ourselves. Are you ready to change the way the world moves?

As a member of our Government and Community Relations team, you'll have the opportunity to help shape policy and legislation that advances our core business objectives. You'll also be able to partner with community leaders to advance education, community life and driving safety. If you're looking for the opportunity to make a real impact in the world, join us.

In this position...
  • Ensure that the Head of Federal Government Affairs schedule and interactions with colleagues in Dearborn and government partners are executed seamlessly and with appropriate discretion.
  • You will help organize and support meetings and events to facilitate Ford's role as a reliable government partner.
  • You will get to work directly with responsibilities that are directly related to the operations surrounding Capitol Hill.
RESPONSIBILITIES

What you'll do...
  • Provide administrative support the Head of Federal Government Affairs, including scheduling, travel, meeting logistics, and submitting expense reports.
  • Execute administrative responsibilities related to the budget with corporate finance.
  • Research, facilitate, track logistics for Federal Government Affairs DC based events, including venue selection, vendor management, and budget adherence, to ensure successful execution and policy impact.
  • Responsible for Federal Team meeting set up and breakdown, catering, supply requests.
  • Assist with additional day-to-day operational support for the office as needed.
  • Assist as needed with drafting internal materials, presentations, and support for the team.
  • Deliver budget and audit responsibilities on deadline and with thorough attention to detail including managing and processing check requests
  • Schedule communications between Ford's leadership and government officials
  • Assist in the management of relationships with outside legal and government affairs consultants and trade association partners
  • Build strong internal relationships with members of the global government affairs team
  • Travel outside of Washington, DC would be exceptional
Additional Qualifications/Responsibilities

You'll have...
  • Bachelor's Degree
  • Minimum 3 years' related experience
Even better, you may have...
  • Demonstrated experience, interest, and commitment to administrative management and executive scheduling with the corresponding confidentiality, trust, and ethical behavior required
  • Strong proficiency in PowerPoint, Excel, Outlook, Word. Experience in basic accounting and finance systems preferred
  • Self-motivated, dependable, ability to prioritize in a very fast-paced environment and capacity to effectively function as part of a team
  • Understanding of Capitol Hill
  • Familiarity with working in Washington, DC

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