Office Manager

2 weeks ago


Washington, United States Talnt LLC Full time

About the job Office Manager

Key Responsibilities:

  • Welcome and assist visitors and clients in-person and over the phone, delivering exceptional customer service.
  • Direct phone calls to the correct individuals and promptly relay messages.
  • Act as the point of contact for building management, vendors, and office facilities; coordinate fire drills and distribute building-related communications.
  • Oversee daily beverage services, including stocking coffee, tea, and snacks in office kitchens.
  • Maintain and service multi-function coffee machines; load and unload the dishwasher and hand wash delicate items as needed.
  • Remind staff about personal items in the refrigerator and perform weekly cleanouts.
  • Regularly inventory, order, and restock office and kitchen supplies.
  • Ensure the office remains clean, keep printers/copiers stocked, and dispose of old print jobs.
  • Manage lunch orders and deliveries; organize catering and event planning for both in-office and external events.
  • Provide a consistent and professional experience for all office visitors.
  • Handle conference room scheduling and ensure rooms are set up and cleaned after meetings.
  • Maintain and update the office phone list, seating chart, and floor plans.
  • Manage keycard access and update vendor contacts and other office-specific databases.
  • Coordinate shredding services and manage in-house and off-site filing systems.
  • Sort daily mail, receive deliveries, and manage shipping services (FedEx, UPS, USPS, couriers).
  • Assist with various projects and provide backup support to the administrative team.
Required Qualifications:
  • Bachelors degree with 2-3 years of experience in a corporate or professional environment.
  • Previous reception and administrative support experience preferred; professional appearance and demeanor.
  • Excellent communication and customer service skills; ability to multitask and prioritize effectively.
  • Proficiency in Microsoft Office and willingness to learn new software platforms.
  • Strong attention to detail, time management, and organizational skills.
  • Ability to lift 10-20 pounds and frequently move around the office.
  • Capability to work both independently and collaboratively across different office locations.
  • Self-starter with the ability to anticipate office needs and follow through with minimal direction.
Preferred Qualifications:
  • Experience managing conference room schedules.
  • Familiarity with office inventory management and supply ordering.
  • Basic event planning and coordination skills.
  • Experience with office security procedures and keycard access systems.
  • Previous experience maintaining office databases and filing systems.


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