Office Clerk Senior
3 weeks ago
JOB DESCRIPTION:
Performs data entry, verifies information and handles incoming and outgoing requests for student records.
QUALIFICATIONS:
- Education and/or experience equivalent to a High School Diploma or GED
- One (1) year of general office clerical experience
- State of Arizona Identity Verified (IVP) Fingerprint Clearance Card
- Completion of District administered skills tests
- May require a valid Driver's License
ESSENTIAL FUNCTIONS:
(Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all duties and responsibilities performed by incumbents of this class.)
DUTIES AND RESPONSIBILITIES:
- Process requests for student records.
- Coordinate, update and maintain confidential student records.
- Input, maintain, update and search student information system and databases for records and reports specific to area of assignment.
- Review student files for
- Maintain files in proper order.
- Prepare files for archiving.
- Retrieve archived records as needed.
- Record disposition of all incoming and outgoing files.
- Respond to inquiries by phone.
- Assists with student registrations.
- Assist parents as needed.
- Assist school office and/or department staff as needed.
- Perform other duties as
- Knowledge of District policies and procedures, Federal and State rules and regulations, Governing Board and school operations
- Knowledge of federal, state and District rules and regulations related to area of assignment
- Knowledge of computer software and databases pertinent to area of assignment
- Knowledge of file maintenance/record keeping practices and procedures
- Skill accurately and efficiently entering, updating and retrieving data into a variety of databases
- Skill in organization and maintaining confidential files and records
- Skill handling multiple tasks simultaneously
- Skill following verbal and written directions
- Skill utilizing customer service techniques in responding to inquiries, requests and complaints
- Skill establishing and maintaining effective working relationships
- Skill in, but not limited to:
- Google Drive applications
- Word Processing
- Spreadsheets
- Databases
- Use of standard office equipment
WORKING CONDITIONS:
General office conditions
PHYSICAL EFFORT:
Position may require climbing, stooping, standing, walking, keyboarding, talking, listening, eyestrain and repetitive motions
May require lifting and carrying materials and supplies weighing up to 20 pounds
CATEGORY: Classified
WORK YEAR: 12 months
DEPARTMENT/SCHOOL: School Support and Systems
GRADE: 36
REPORTS TO: IT Systems Manager
EVALUATION: Classified Personnel Evaluation
SUPERVISES: N/A
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