Clerk - Title - Maintenance and Operations
2 weeks ago
Duty Days: 238
Wage/Hour Status: Non-Exempt
Pay Grade: AS02
Date Revised: 10-2023
Qualifications:
College hours, high school diploma or GED
Ability to use PC and software for fleet vehicle and trailer maintenance develop spreadsheets and databases and do word processing
Ability to read and understand documents including policies and procedures manuals
Ability to receive and give written and verbal instructions
Effective and efficient organizational skills
Exceptional communication skills
Fluent in English and Spanish (verbal and written)
Primary Purpose:
Provide greetings and direct visitors to the Central Maintenance facility and manage the fleet vehicle titling, licenses and inventory.
Major Duties and Responsibilities:
- Provide receptionist duties for the department, including answering phones and greet and direct visitors.
- Notify appropriate department personnel of visitor arrival.
- Maintains security by following procedures, monitoring logbook and issuing visitor badges.
- Manage calendars, sort incoming/outgoing mail.
- Maintain the white fleet vehicle and trailer titles, licenses, and inventory of fleet vehicles and trailers.
- Coordinate with the financial clerk to process inspection forms and registration renewals for vehicles.
- Maintain updated information for the vehicles and assigned drivers.
- Coordinate upcoming inspections and renewals a minimum of a month in advance with various departments throughout the district.
- Coordinate and schedule service/preventative maintenance on all fleet vehicles to prevent potential problems and maximize vehicle availability.
- Coordinate vehicle retirement for site vehicles by collecting license plates and EZ tags.
- Initiate deactivation forms for final processing with license plates.
- Provide forms/plates and EZ tag spreadsheet to the financial clerk.
- Provide support, as needed, to other positions in the department.
Equipment Used:
Multi-line phone system, personal computer, copier/fax/scanner and calculator.
Working Conditions:
Maintain emotional control under stress. Continual sitting. Repetitive hand and arm motions. Occasional exposure to noise.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
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