Acquisition Specialist

1 week ago

Falls Church, United States BCF Solutions Full time
LOCATION: Falls Church, VA

SUMMARY: The Acquisition Specialist (Acquisition Support Center) will support the Defense Health Agency (DHA). The Contractor shall provide support in performing pre-award and post-award functions for acquisition lifecycle management of requirements in accordance with the FAR, the DFARS, DHA and DoD supplements, policy guidance directives and instructions. Specific tasks include but are not limited to: Executes the Requisition Develop Process (RDP) and RDP Communication Plan to assist the Requiring Activity in developing complete and comprehensive Procurement Requisition (PR) packages.

DHA is responsible for the effective execution and operation of the Department of Defense (DoD) medical mission, which is to provide medical services and support to specified categories of individuals entitled to DoD medical care.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
  • Assists with executing the Requisition Develop Process (RDP) and RDP Communication Plan to assist the Requiring Activity in developing complete and comprehensive Procurement Requisition (PR) packages.
  • Fully understands and complies with the Acquisition Lifecycle Process Communication Plan.
  • Proactively facilitates communications between stakeholders (Any of the federal services, TRICARE, etc.
  • Updates, in a timely manner- based on the mission requirements directed by the Government supervisor), the workflow/metrics status within the Acquisition Lifecycle Management Tool (ALMT) and other tools for acquisition as they are identified) on assigned actions as they progress through the ALMT, and updates and maintains the Milestone Plan for specific actions.
  • Assists with coordinating, planning, organizing, and directing an IPT with input and support from other analysts and subject-matter specialists.
  • Analyzes requirements and provides technical advice and assistance to customers to clarify requirements, develop Statements of Work (SOW)/Performance Work Statements (PWSs), develop acquisition strategies, and/or resolve problems.
  • Reviews completed Purchase Request (PR) packages to determine that all file documents are signed, that there are no administrative actions pending, and that the documentation within the PR package is complete and ready to be transferred to the contracting office.
  • Advises Requiring Activities, P-COR and COR on matters pertaining to contracting policies and procedures. Provides assistance upon request regarding specific situations or upon receipt of changed procedures involving regulations, laws, and good business practices.
  • Serves as Requiring Activity, P-COR and COR central hub for all acquisition lifecycle support. Centralized point of contact for templates, frequently asked questions, best practices, tools and one on one training.
  • Monitors the ALMT for new requirement actions, assist with risk management and the progress of the acquisition requisition against approved cost, schedule and executes communication activities in a timely manner to the Requiring Activity P-COR and COR.
  • Conducts weekly meetings with the Contracting Divisions on assigned actions and provides an open action status report to the participants 24 hours prior to the meeting.
  • Conducts daily and weekly meetings, as needed, with the Requiring Activities on actions in the acquisition lifecycle process and provides an open action status report to the Participants 24 hours prior to the meeting.
  • Assists with the preparation of pre-award and post-award documentation (i.e., PWS, modifications) and as appropriate, prepares contract closeouts and associated reports, as well as coordinates disbursement of un-liquidated obligations (ULOs).
  • Documents lessons learned and recommended refinements to the acquisition lifecycle process and provide documentation to ASC leadership quarterly.
  • Proactively communicates with and responds to customers (internal and external) in a timely, courteous, knowledgeable, professional, and helpful manner.
  • Reviews expiring Contracts for forecasting purposes, no less than quarterly, and communicates to Requiring Activities in a timely manner, as appropriate.
  • Maintain ASC's procurement mailbox, ALMT mailbox and assist with ASC website maintenance to include uploading templates, updating Frequently Asked Questions (FAQ's), training aids and best practice information. Track contract milestones and notify the Requisition Owner five (5) business days before milestone is met.
  • Provide accurate responses to data calls and requests for information from management within the required timeframes.
  • Provide data driven metrics for internal spend, external spend (GSA, HHS, DOI, and other Agencies as required), and DOD Inter-Service (SPAWAR, USAMRAA, DLA, etc.) spend.
  • Provide data collection, analysis, and metrics in support of contract rationalization and identification of opportunities to reduce costs and improve service by aggregating requirements and utilizing existing GWACs such as GSA Alliant, OASIS, and IT 70 Schedule.
  • Incorporate industry/commercial intelligence from Bloomberg, Gartner, IDC, Standard & Poor's, and others into Market Research products to identify market structure, leader, key competitive forces, and future direction.
  • Perform various activities to assist customers with pre-award and post-award support in the development of accurate and complete requirements and procurement packages in the ALMT.
NON-ESSENTIAL DUTIES: Perform other duties as assigned

EDUCATION AND EXPERIENCE:

Requirements:
  • Minimum 5 years experience - Extensive knowledge or understanding in one of the following disciplines is required: project/program management; logistics; acquisition; requirements generation; life cycle management; acquisition support; purchasing.
  • Business related degree may be substituted for 4 years of the required experience.
  • Familiarity with DoD supplies and services procurement (understanding the basic concepts and definitions of the subject).
  • Minimum 3 years experience - Knowledge or understanding of contracting principles, laws regulation and procedures and the federal acquisition process.
  • Minimum 3 years experience - Knowledge or understanding of methods and techniques of fact-finding, analysis, and resolution of complex problems, and the ability to develop concrete action plans to solve problems.
  • Minimum 5 years experience - Extensive knowledge or understanding of the DoD Contracting Officer's Representative (COR) requirements and goals and the ability to train CORs on the acquisition lifecycle process.
  • Must demonstrate customer service skills.
  • Familiarity with price and cost analysis principles (understanding the basic concepts and definitions of the subject).
  • Written communication skills refined sufficiently to summarize events and technical discussions, prepare recommendations and alternatives, document strategies and outcomes.
  • Verbal communication skills must be developed to the degree that can articulate contractual issues and provide guidance to non-contracting customers regarding provisions, practices, procedures, and problem resolution.
  • Familiarity with Microsoft Office programs and data management systems (understanding the basic concepts and definitions of the subject).
COMPUTER SKILLS:
  • Skill in operating a personal computer and standard office equipment
  • Proficient in MS Office Products, MS Project, and Adobe Acrobat
CERTIFICATES, LICENSES, REGISTRATIONS, CLEARANCE:
  • Must be eligible to obtain and maintain a DoD Secret security clearance if required by contract
PHYSICAL DEMANDS:
  • Must be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects, tools, or controls; reach with hands and arms; talk and hear.
  • Most positions require ability to work on desktop or laptop computer for extended periods of time reading, reviewing/analyzing information, and providing recommendations, summaries and/or reports in written format.
  • May be required to occasionally lift and/or move moderate amounts of weight, typically less than 15 pounds.

Note: This position is contingent upon award and funding.

BCF Solutions, Inc. is an Equal Opportunity Employer and participates in the E-Verify Employment Verification Program. EOE AA Minorities, Females, Protected Veterans, and Individual with Disabilities. BCF also maintains a drug-free workplace.

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