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Leasing Coordinator

1 month ago

Dallas, United States Macerich Full time

Great people make great properties. As a shopping center developer of some of the nation’s best real estate in top markets, Macerich offers opportunities to work, grow and develop your unique talents. Apply now to help us shape the future of retail real estate while building a meaningful, rewarding, and balanced career.

The Position on our Team:

The Leasing Coordinator provides day-to-day support to members of the Leasing team. These duties include customary administrative duties for the Leasing team as well as role-specific tasks.

This is a full-time position with a hybrid schedule of three days of in-office work and two days of remote work.

In This Role, You Will:

Leasing Coordination

  • Enter deals in Yardi, including tenant packages.
  • Run reports from Yardi Voyager for Leasing Team.
  • Assist with Letters of Intent (LOI) - analyze tenant terms.
  • Basic analysis of Tenant Rents, Cost of Occupancy, Deal Terms, etc.
  • Access Content Cloud for lease language.
  • Research contact information for prospective tenants.
  • Access and use social media to source and connect with prospective tenants.
  • Retrieve and supply sales numbers to tenants.
  • Link and share content with tenants with the cloud-based content sharing platform Box.
  • Update monthly lease plans and merchandising plans.
  • Prepare lease plans for tenant presentations.
  • Coordinate property team calls by creating and updating agendas and composing and distributing meeting minutes.
  • Create and maintain spreadsheets for leasing projects, including contract negotiation tracking.
  • Assist with preparations for International Council of Shopping Centers (ICSC) meetings and conferences.
  • Send out property packages.
Restaurant Leasing Coordination
  • Manage and be responsible for updating restaurant reporting (Monster Report, Deal Summary Report, Lease Expiration Report, etc.)
  • Schedule regular calls with property leasing leads to discuss restaurant goals; use collected information to update reports.
  • Create and Edit One Sheet Summaries for restaurant strategic plans; add restaurant metrics, availability, and goals.
  • Create and maintain Restaurant Availability report.
  • Provide monthly updates for upload to Mobile Leasing of the Deal Summary sheet.
Administrative Support
  • Reconcile purchasing card (P-Card) expenses and generate mileage reimbursement reports in Chrome River.
  • Assist with calendar maintenance for Leasing Managers.
  • Coordinate travel arrangements for Leasing team as needed.
  • Work with annual budgets and lease plans.
  • All other duties as assigned.
What You Bring to Macerich:
  • One to 3 years in a leasing support or administrative role.
  • Comprehensive understanding of lease agreements and deal entry.
  • Understanding of basic forecasting principles and financial and occupancy reporting.
  • Strong analytic skills preferred.
  • Effective communication skills that foster cooperation and teamwork.
  • Comprehensive computer skills including Outlook, Excel, Word, PowerPoint, Adobe Illustrator, Photoshop, Kofax Nuance PDF, SharePoint, Box, and Yardi.
  • All applicants must be able to perform the essential functions of the position, including corresponding core job requirements, with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities (and others in accordance with applicable law) to perform the essential functions of the job, consistent with applicable laws and Company policy.
Why You’ll Love Working with Us:

We know our people make us who we are, and we take pride in recruiting and retaining the best and brightest employees from all backgrounds. We recognize the value of strengthening our workforce with diverse thoughts, voices, ideas, and people. This makes our company a rewarding and energizing environment to work in.

As an employee with Macerich, you will also benefit from the following:
  • Best-in-class benefits with affordable employee contribution levels.
  • Hybrid work schedule with the ability to work remotely two days per week.
    Annual paid time off, including vacation time, 12 paid holidays and 80 hours of sick time annually.
  • Savings accounts for your future through 401K and Health Savings Accounts.
  • Participation in the Company stock program at a discount.
  • 24 paid volunteer hours annually and employer charitable match benefit.
  • A sense of belonging fostered by wellness, satisfaction, diversity and inclusion.


Why Macerich

We create places where people come together. Macerich is reinventing the retail experience bringing together the best of shopping, dining, office, multifamily and experiences to meet the needs of the communities we serve. With 44 properties in some of the most vibrant, bustling cities across the country from New York to California, Macerich is setting the bar for transforming retail real estate into our vision for Regional Town Centers for everyone.

Our Culture of Belonging

At Macerich, we prioritize diversity, inclusivity, and equity, benefiting our employees, workplaces, and communities. We actively seek talented individuals from diverse backgrounds, recognizing the strength it brings. Our goal is to create a thriving, respectful environment that celebrates uniqueness and fosters learning. We are proud of our practices promoting equal employment and advancement opportunities. Macerich welcomes all qualified applicants, regardless of protected characteristics. For further details, refer to our Anti-Harassment, Discrimination, and Retaliation Policy. We provide reasonable accommodations for individuals with disabilities. Contact our People team for assistance.

We strive to be leaders in our industry by operating properties that prioritize responsible stewardship of our resources for the benefit of our tenants, guests, investors, employees, communities, industry partners and the planet. We are also committed to creating a diverse, inclusive, and equitable workplace where all employees can thrive. By prioritizing and investing in our employees, we create value for our workplaces and Regional Town Centers, as well as the communities we serve.