Administrative Assistant III
3 weeks ago
Pay Rate/Range: $17.99
Hours: 7:00 a.m. to 4:00 p.m.
Location: Nashville, TN
Duration: 1 year
Key Responsibilities
- Visitor and Communication Management
- Greet visitors, respond to requests, answer phones, screen calls, take messages, and assist in resolving routine inquiries on departmental policies/procedures.
- Supervision
- Supervise or provide guidance to lower-level clerical personnel as needed.
- Scheduling and Event Coordination
- Schedule appointments independently and coordinate meetings, conferences, and special events, handling catering, presentation materials, and equipment.
- Arrange travel and lodging, process expense reports, and manage logistics for department events.
- Administrative Support
- Interpret and implement administrative decisions and policies.
- Review and prioritize incoming mail and correspondence.
- Office and Resource Management
- Order office supplies, maintain department filing systems, and handle record-keeping.
- Oversee equipment repairs and work with facilities to ensure effective use of resources.
- Data Management and Reporting
- Assist in creating and managing data for reports, charts, graphs, spreadsheets, and databases.
- Monitor and approve department expenses, budgets, and account records.
- Compose documents, update databases, and maintain departmental websites.
- Confidentiality and Project Support
- Handle confidential information with discretion.
- Conduct independent research, analyze and summarize data for reports, and support large project coordination.
- Calendar and Task Management
- Maintain calendars for department management.
- Education and Experience
- High school diploma or equivalent, with at least three years of administrative support experience and knowledge of general office procedures.
- Skills and Competencies
- Strong listening, verbal, and written communication skills.
- Discretion and independent judgment within established policies and procedures.
- Proficiency in Microsoft Office (Word, Excel, Access, PowerPoint) and internet search software.
- Familiarity with pivot tables and advanced spreadsheet formulas is preferred.
- Excellent attention to detail, multitasking, and organizational skills.
- Problem-solving and time management abilities.
- Physical Requirements
- Ability to work in a seated position for extended periods.
- Perform office tasks requiring fine motor skills (e.g., typing, filing).
- Adequate vision, hearing, and other sensory abilities to complete tasks safely.
Benefits: (employee contribution)
• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Retirement plan
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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