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IT Procurement Coordinator

2 months ago

Greenville, United States BE&K Building Group Full time

The IT Procurement Coordinator will be responsible for overseeing the procurement process for the IT department, ensuring efficient processing of monthly invoices, managing monthly and annual subscription contracts, and procuring necessary IT equipment. The role includes providing overall administrative support to the IT department to ensure smooth operations and compliance with organizational policies.

Essential Functions

  • Invoice Processing:
    • Review, verify, and process monthly IT invoices.
    • Coordinate with finance to ensure timely payments.
    • Maintain accurate records of all invoices and payments.
  • Contract Management:
    • Manage monthly and annual subscription contracts for IT services and software.
    • Manage monthly telecom evaluation and verification.
    • Ensure timely renewals and negotiate terms with vendors.
    • Maintain a database of all contracts and track their statuses.
  • Procurement of IT Equipment:
    • Identify and evaluate suppliers for IT equipment and services.
    • Negotiate pricing and terms with vendors to achieve cost-effective procurement.
    • Place orders and track delivery to ensure timely receipt of equipment.
  • Administrative Support:
    • Assist in budget preparation and monitoring for the IT department.
    • Maintain inventory records of IT equipment and software licenses.
    • Support IT staff with administrative tasks as needed.
  • Compliance and Documentation:
    • Ensure all procurement activities comply with organizational policies and procedures.
    • Maintain detailed documentation of procurement processes and decisions.
    • Prepare regular reports on procurement activities and expenditures.
Position Requirements
  • Bachelor's degree in Business Administration, Information Technology, or a related field.
  • Proven experience in procurement, preferably within an IT environment.
  • Strong understanding of IT equipment and software procurement processes.
  • Excellent negotiation, communication, and interpersonal skills.
  • Proficient in Microsoft Office suite and procurement software.
  • Strong organizational and time management skills.
  • Ability to work independently and as part of a team.
Preferred Qualifications:
  • Certification in procurement or supply chain management (e.g., CPSM, CSCP).
  • Experience with contract management and vendor relationship management.
  • Familiarity with IT asset management software.
Key Competencies:
  • Detail-oriented with strong analytical skills.
  • Ability to manage multiple priorities and deadlines.
  • Problem-solving skills with a proactive approach.
  • Strong ethical standards and integrity in procurement practices.
Working Conditions:
  • Office environment with occasional requirements to visit vendor sites.
  • May require extended hours during peak procurement periods or project deadlines.

Equal Opportunity Employer

BE&K Building Group (BE&K) is an Equal Opportunity Employer and believes that diversity, equity, and inclusion are critical to the company's overall success. The company is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and to providing employees with a work environment free from discrimination and harassment. All employment decisions at BE&K are based on business needs, job requirements, and individual qualifications. No job applicant or employee will be discriminated against or harassed because of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, military status, ancestry, marital status, or any other characteristic protected by applicable federal, state, and local laws governing non-discrimination at every location where the company operates.

Employment is contingent upon the successful completion of a background check and drug test