Grants Accountant, CRI Accounting

2 months ago

Silver Spring, United States Children's National Hospital Full time

The Grants Accountant is responsible for assisting with the post-award accounting and financial management of sponsored
projects awarded to both Children's National Research and Children's National Hospital.

The primary duties of this position include grant expenditure monitoring and analysis for compliance with institutional and
federal regulations, performing accounting ledger reconciliations, processing journal entries and budget re-allocations, and
helping to ensure sponsored project accounts are properly maintained in the accounting system. The position also prepares
invoices and various financial reports (mostly for non-LOC and non-programmatic sponsored awards).

To accomplish tasks, the Grants Accountant I works collaboratively with internal partners in GCAF including the Research
Business Office, the Grants and Contracts Office, the Clinical Trials Office and other functional areas of the Grants Accounting
Team such as Award Setup, Commitment Accounting, and Cash Management, as needed. May also have interaction (though
limited) with external partners that may include Sponsors, Principal Investigators, Department Administrators. The Grants
Accountant works under the guidance of the Grants Accounting Supervisor.

Qualifications:
Minimum Education
Associate's Degree Accounting, Business Administration or related field. (Required)
Bachelor's Degree Accounting, Business Administration or related field. (Preferred)

Minimum Work Experience
1 year accounting or finance experience (Required)
3 years In an Accounting or Finance environment, if only Associate Degree is obtained (Preferred)

Required Skills/Knowledge
Knowledge of generally accepted accounting principles, accounting processes and procedures, and financial controls for a not-for-profit organization.
Ability to use a computer and to learn multiple software applications.
Knowledge of financial analysis techniques and skills (utilizing excel spreadsheets).
Ability to deal with problems involving several variables in a familiar context.
Good interpersonal, oral, and written communication skills.
Attention to detail, accuracy and the ability to handle confidential material.
Motivated and intuitive thinker.

Functional Accountabilities
Accounting

  • Monitors accounting ledgers for compliance and prepares necessary adjustments for indirect costs, fringe benefits, reclassifications or cost transfers.
  • Processes journal entries to record re-allocated expenditures for clinical research, gift cards and others. Works with the requestor to ensure the appropriate description, justification and documentation are included.
  • Seeks and enters budget reallocations.
  • Ensures the grant award profile and history of required financial milestones are properly maintained and kept in the accounting system. Process updates of project and activity processing statuses appropriately in PeopleSoft.
  • Assists in the month- and year-end accounting closing process and audit of grants.
  • Assists in implementing fiscal changes in the Accounting system.
  • Provide technical accounting support for Grants Accountants.
Invoicing and Financial Reporting
  • With guidance from the Grants Accounting Supervisor, prepares accurate monthly/quarterly/annual/periodic invoices and financial reports for timely submission to sponsors.
  • Prepares supplemental documentation to be used in the preparation of accurate financial reporting and invoicing.
  • Assists the Cash Operations team in the collection of aging accounts receivable.
Financial Analysis
  • Performs a variety of financial analyses as required by internal and external constituencies.
  • Prepares routine or ad hoc financial reports and analysis to address management needs for financial information.
  • Identifies and corrects errors or misstatements in financial information using various analytical techniques.
  • Takes on special projects to assist with the financial management of the CNRI grants and contracts portfolio.
Compliance
  • Independently, stay abreast of all applicable Uniform Guidance Requirements and Federal regulations.
  • Examine all costs to ensure they are allocable, allowable and reasonable.
  • Reconcile accounts and compile information requested for the Uniform Guidance Audit or sponsor desk audits, under the guidance of the Team Lead.
Responsible Conduct of Research
  • Consistently demonstrates adherence to the standards for the responsible conduct of research.
  • Plans, conducts and manages research projects within federal and institutional regulations and policies under the direction of the principal investigator.
  • Uses research funds and resources appropriately.
  • Maintains confidentiality of data as required.
  • Meets all annual job-related training and compliance requirements.
Organizational Accountabilities-Staff

Organizational Commitment/Identification
• Partner in the mission and upholds the core principles of the organization
• Committed to diversity and recognizes value of cultural/ ethnic differences
• Demonstrate personal and professional integrity
• Maintain confidentiality at all times

Customer Service
• Anticipate and responds to customer needs; follows up until needs are met

Teamwork/Communication
• Demonstrate collaborative and respectful behavior
• Partner with all team members to achieve goals
• Receptive to others' ideas and opinions

Performance Improvement/Problem-solving
• Contribute to a positive work environment
• Demonstrate flexibility and willingness to change
• Identify opportunities to improve clinical and administrative processes
• Make appropriate decisions, using sound judgment

Cost Management/Financial Responsibility
• Use resources efficiently
• Search for less costly ways of doing things

Safety
• Speak up when team members appear to exhibit unsafe behavior or performance
• Continuously validate and verify information needed for decision making or documentation
• Stop in the face of uncertainty and takes time to resolve the situation
• Demonstrate accurate, clear and timely verbal and written communication
• Actively promote safety for patients, families, visitors and co-workers
• Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and
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