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Administrative Specialist I

4 months ago

Tampa, United States The Aviation Authority-Tampa International Airport Full time

Public Administrative Specialist I


ABOUT TAMPA INTERNATIONAL AIRPORT Tampa International Airport is widely regarded as America’s Favorite Airport and was recently named the #1 Large Airport in North America by J.D. Power. As the premier gateway for the West Coast of Florida, TPA serves more than 23 million passengers annually and serves as a top economic engine for the Tampa Bay region and the state of Florida.

The Hillsborough County Aviation Authority, which operates and maintains TPA and the county’s three general aviation airports, is always seeking the very best people to serve its passengers, community, and fellow employees. Named a Tampa Bay Times Top Workplace in Tampa Bay for five straight years, the Authority has more than 650 employees in more than 20 departments, representing a talented, diverse, and engaged workforce. The organization offers excellent health, dental, vision, and retirement benefits, competitive pay, paid parental leave, Health and Dependent Savings Accounts, wellness reimbursement, training opportunities for career advancement, and much more. The Authority holds strong to its mission of serving the region and operates daily on five values: Teamwork, Excellence, Vision, Hospitality, and Community.

Join an award-winning team and see why Tampa International Airport and the Aviation Authority are among the most beloved institutions and workplaces in the Tampa Bay area.


POSITION OVERVIEW This position will be responsible for various complex administrative duties under general supervision, while supporting the Tampa International Airport Police Department. This position will ensure accurate and efficient completion of assigned duties.

COMPENSATION $18.00+ per hour (based on experience)

WORKPLACE TYPE

  • This hybrid position requires you to work at least three (3) days or more on-site in the office base on business needs.

POSITION ROLES & RESPONSIBILITIES

Performs various complex administrative, and confidential functions and duties supporting a divisional manager and other professional staff.

Ensures accurate typing, entering and maintaining of information into databases, updating files, processing forms. Maintains knowledge of the Tampa International Airport Authority and Police Department policies and procedures.

Completes daily dissemination of reports and ensures accurate logs for records data.

Researches and responds to requests for information and assistance, and determines priority status and refers to divisional manager as needed.

Complete weekly and monthly assigned reports as required.
REQUIRED FOR ALL HCAA JOBS

  • In the event of an emergency or disaster that impacts the Hillsborough County Aviation Authority (HCAA), an employee may be required to respond promptly to duties and responsibilities as assigned by the employee’s department or the HCAA Emergency Operations Center (EOC). Such assignments may be before, during, or after the emergency/disaster.
  • Complies with all HCAA Policies, Procedures, and Standards.
  • Performs other duties as assigned.

REQUIRED QUALIFICATIONS

  • An equivalent combination of education, training and experience that would reasonably be expected to provide the job-specific competencies noted below.

PREFERRED QUALIFICATIONS

  • Associate's Degree Security and Emergency Management, Criminal Justice, Public Administration, Business, Administrative Support, or related field.
  • 2 years of Administrative/Secretarial experience 

KNOWLEDGE, SKILLS & ABILITIES

  • Knowledge of procedures, policies, and rules of assigned departments.
  • Knowledge of processing administrative procedures, such as word processing, files and records maintenance, transcription, and other related procedures.
  • Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
  • Skill to carry out complex administrative, secretarial, and confidential duties to assist managers or other professional staff.
  • Skill in the use of computers, computer-related software or programs, local networks, databases, and internet search engines.
  • Skill in communication and effective writing.
  • Ability to transcribe documents and information from different sources.
  • Ability to handle restricted, sensitive, and confidential information.
  • Ability to serve the public and airport customers with courtesy and professionalism.


TPA MISSION STATEMENT To be a major driver in the economic growth of the Tampa Bay Region. We will be leading-edge innovators to create global access and extraordinary customer experiences through our people and facilities to build prosperity for our stakeholders and the region.

TPA VISION STATEMENT To be a vibrant aviation gateway for Tampa Bay, providing access and economic opportunity for our stakeholders.

The Aviation Authority-Tampa International Airport provides equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, sex, political affiliations, marital status, non-disqualifying physical or mental disability, age, sexual orientation, membership, or non-membership in an employee organization, or based on personal favoritism or other non-merit factors.

The Aviation Authority-Tampa International Airport is an equal opportunity employer and welcomes and encourages applications from minorities, veterans, and persons with physical and mental disabilities and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.