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Administrative Assistant

1 month ago

Camden, United States Acelero Learning Full time

Are you a socially conscious, dedicated individual who is committed to building a better future for children, families, and their communities? If so, join us as we support early childhood education programs across the country to create positive outcomes for the children and families served.

Working as an Administrative Assistant at Acelero Learning will give you the opportunity to gain valuable experience and transferable skills towards a remarkable and rewarding career path.

The Administrative Assistant is responsible for providing administrative support to the Center Director and the Early Head Start Program. This position will initiate and coordinate the clerical and secretarial functions required in effective implementation of administrative policies of the program.Job Responsibilities:

  • Use effective organizing systems to provide administrative support to a variety of stakeholders and projects.

  • Develop systems to effectively organize information and provides it to others as needed.

  • Effectively prioritize projects delegated by a variety of staff to accomplish tasks in the time frame specified and at a high level of quality.

  • Accurately communicate information in minutes, e-mail, memos and other written and verbal correspondence.

  • Performs daily clerical duties and general admin support.

  • Greets and assists visitors in a courteous and helpful manner.

  • Operates as point of contact for parent inquiries and general visitors.

  • Performs data entry for special ongoing projects.

  • Designs and edits drafts of correspondence, reports, forms, charts, memos, and other documents as needed.

  • Manages inventory of office supplies and initiates orders.

  • Manages mail system and postal needs.

  • Provides clerical support to other administrative assistant levels; i.e. minor word processing of a routine nature, assisting in mass mailings, typing address labels, shredding documents.

  • Oversees the maintenance of manuals and forms for professional staff and ensures updates are completed in a timely manner.

  • Compiles materials for the preparation, editing, and distribution of the monthly newsletter.

  • Maintains the confidentiality of correspondence, documents, discussions, meetings, and calls.

  • Oversees the operation of various office machines to include copier, computer, fax, phone, and mail machine.

Job Requirements:

  • High school diploma required

  • Prior experience with office / general administration.

  • Computer literacy skills, especially using Google Suite apps; spreadsheets, and email.

  • Basic data management systems and internet navigation.

  • Bilingual Spanish preferred.

  • Physical exam and background checks are required for this position.

  • Travel required locally or long-distance up to 10% of the time for work-related meetings and functions.

Additional Requirements:

  • Pass physical examination, background check, and fingerprinting screen

Compensation and Benefits:

  • $17.77/hour, paid on the 7th and 22nd of every month

  • Over 5 weeks total paid time off (Winter, Spring, Summer breaks plus 8 personal days and federal holidays)

  • Medical, Dental and Vision Benefits

  • 401(k) with company match up to 5%

  • $500 Education Reimbursement

Why Acelero Learning or Shine Early Learning? - Ability to make an impact in the lives of the children, families, and partners we serve - Career growth and professional development opportunities - Supportive working environment - Average of 5 weeks of paid time off during 1st year of employment - Comprehensive benefits, including 401K matching and 100% vesting program We are an equal opportunity employer, committed to creating a diverse and healthy work place.