Supply Specialist 2, Limited Duration

3 weeks ago

Hermiston, United States State of Oregon Full time
Initial Posting Date:
10/28/2024

Application Deadline:
11/04/2024

Agency:
Department of Human Services

Salary Range:
$3,948 - $5,483

Position Type:
Employee

Position Title:
Supply Specialist 2, Limited Duration

Job Description:

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

This is a limited duration position. The duration of this position will be 12 months from the date of hire. This position includes family health benefits and leave accrual.

Opportunity Awaits We're in search of leaders committed to promoting and fostering a diverse and qualified workforce where individuals feel welcome, appreciated, and valued for all they bring to the organization. I If you possess expertise in the receipt, storage, security, shipment, inventory, and recordkeeping for a wide variety of property, equipment (excluding automotive and heavy equipment), food, forms, and supplies, consider taking on a key role in our team as the (Supply Specialist, Logistics Unit, Resilience and Emergency Management) for the Oregon Department of Human Services (ODHS).

About the Resilience and Emergency Management Program

The Office of Resilience and Emergency Management's (OREM) purpose is to prevent, protect, mitigate, respond to, and recover from natural, technical, and human-caused threats and hazards. The unit works closely with federal, state, local, and tribal governments; a wide array of private partners; ODHS programs and disaster survivors. OREM and the Office of Health, Safety and Emergency Services work together to help ODHS programs in their work to keep Oregonians they serve safe during disasters. OREM is also responsible for mass care (primarily shelter and meals) following a disaster and for emergency social services during the recovery period.

Summary of Duties

As a Supply Specialist, you will:
  • Receive requests for supplies/equipment; ensure they are complete; confirm the authority of the individual or agency making the order.
  • Acquire a range of supplies, food, forms, materials, and equipment within pre-set financial limits or authorized purchasing power; utilize a state credit card, engage in requisition, and purchase order procedures, employ statewide contracts, or follow the informal bidding process.
  • Receive and examine items to assess their condition and the quantity received; verify that items conform to order specifications; repackage and return any damaged or incorrect goods; inform the vendor of the return status.
  • Store items such as office supplies, forms, food, excess/surplus property, equipment, and janitorial supplies appropriately for each type of item; rotate items as necessary; provide accessibility to supplies; and maintain the storeroom in a clean and orderly condition.
  • Deliver items and fill orders; distribute items over the counter; load pallets for shipment on transport vehicles; and package and deliver or ship supplies to various locations.
  • Dispose of obsolete and excess items, inspect the property to ascertain its condition for use, transfer, or sale, and then reach out to the relevant authority for disposition.
  • Maintain inventory and perform cycle counts and/or periodic physical inventory as assigned, count and record items electronically and on paper.
  • Maintain records related to the requisition, purchase, receipt, stocking, inventory, and delivery of supplies.
Minimum Qualifications

Three years of stocking, storeroom or warehouse experience which included purchasing a variety of supplies, equipment, or materials, maintaining inventory records, and shipping and receiving materials and equipment.

Essential Attributes
  • Complete accurate inventory and stores records.
  • Project inventory requirements.
  • Purchase, receive, maintain, and inventory supplies and equipment.
  • Communicate orally with a variety of people answering questions and gathering and exchanging information.
  • Exercising independent judgment in making appropriate decisions concerning work methods.
  • Apply specific, defined rules, regulations, policies, and procedures to work performed.
  • Review typed documents such as purchase orders and bids for accuracy.
  • Maintain security for the safe storage of store supplies.
  • Determine space requirements for storage.
  • Move heavy boxes of supplies.
  • Operate a computer terminal or microcomputer to enter, update, correct, and retrieve information.
Working Conditions
  • This role is subject to standard warehouse operating conditions, which may involve loud noises, varying temperatures, exposure to the outdoors, and challenging weather conditions during emergency responses.
  • The position requires readiness for emergency situations on short notice.
  • Current driver's license and acceptable driving record, or ability to arrange alternate transportation.
Background Checks and Requirements
  • If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
  • The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
  • Valid Driver's License
Benefits
  • ODHS Employee Resource Group communities that promote shared learning.
  • Annual salary increases (until you reach the top of the listed salary range).
  • Possible eligibility for the Public Service Loan Forgiveness Program.
  • Amazing benefits package.
  • Cost of Living Adjustments.
Employment Preference

Veterans' preference:
  • Veterans' preference information.
  • How to submit your Veteran documents for preference. Please do not attach your Veterans' preference documentation in the Resume/CV field of your application.
General Information
  • This is a limited duration, full-time position and is represented by the Service Employees International Union (SEIU).
  • This recruitment may be used to fill future vacancies in the same classification.
Contact Information
  • The recruiter for this position is Nora Leyva Esquivel. If you contact the recruiter, please include the job requisition number: REQ-167789.
  • Email: Nora.L.LEYVA-ESQUIVEL@odhs.oregon.gov
  • We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.

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