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Associate Vice President of Facilities

4 weeks ago

Boston, Massachusetts, United States UG2 Full time
Associate Vice President of Facilities -- Life Sciences

UG2 is a facilities service provider with the goal to be recognized as the next generation preeminent provider of comprehensive integrated facility services and solutions to the world's most discriminating clients.

We are seeking a highly experienced Associate Vice President of Facilities -- Life Sciences to lead, manage & direct our Life Sciences Business operations from an administrative, regulatory, compliance, technical, mechanical and systems standpoints for a variety of UG2 accounts in Metro Boston and the creations of standard operating procedures. This includes providing first class maintenance in our customer's facilities which includes thorough assessments of all systems and the creation of preventative and prescriptive maintenance programs. The Associate Vice President of Facilities -- Life Sciences will play an active role in the supervision of the activities of the facilities services team and outside contractors. This individual will also ensure that all services are provided in an efficient and cost-effective manner.

The Associate Vice President of Facilities -- Life Sciences will also be responsible for assessing potential new accounts and being an active contributor to the proposal and presentation process as well as the transition process should the account be awarded to UG2. The Associate Vice President of Facilities -- Life Sciences will be expected to lead the new account transition team. This position will be responsible for achieving the objectives set forth by senior management and ownership regarding the assigned UG2 accounts.

The Associate Vice President of Facilities -- Life Sciences will report to the Senior Vice President, Operations & Maintenance and will work closely with numerous corporate departments at UG2 included but not limited to the finance team, payroll and human resources.

Basic Functions:
  • Oversee a portfolio of strategic life sciences accounts
  • Represent UG2 as the technical & executive leader to the client accounts
  • Supports Regional Engineering Managers with technical and executive leadership & program deployment in all UG2 Metro Boston Life Sciences accounts
  • Lead a diverse team of managers and skilled trades people
  • Direct the daily activities of assigned facility groups and associated outside contractors
  • Ensure the proper use and operation of computer-based maintenance management programs
  • Develop reporting standards and protocols including technical SOPs as needed
  • Responsible for financial performance of assigned accounts.
  • Ensure that maintenance work orders are completed and in a timely manner
  • Direct weekly team meetings and managing maintenance requirements of individual life sciences accounts
Duties and Responsibilities:
  • Ensures that all work performed under his/her supervision is done in a timely and cost-effective manner and according to the applicable codes
  • Ensure that compliance with contract scope is achieved on a continuous basis
  • Assist in the bid and presentation process
  • Develop and document standard operating procedures (SOP) and methods of procedures (MOP) for lab/biopharma environments
  • Manage the transition of large scale newly awarded accounts
  • Assist customers with cost savings initiatives, budgeting and reporting
  • Develops & reviews engineering plans or specifications for additional maintenance, construction and renovations with customer representative(s)
  • Develop site specific customer reports such as work order completions, energy consumption, budget variances and overtime usage
  • Familiar with a variety of concepts, practices, and procedures within facility management and planning
  • Rely on extensive experience and judgment to plan and accomplish strategic and tactical goals for the facilities organization
  • Ensures that facilities are under his/her responsibilities are safe and comply with all Federal, State and Local Laws
  • Ensure that environmental practices are adhered to
  • Knowledge of proper Human Resources procedures and processes and involvement in the resolution of Human Resources related matters when necessary and appropriate
  • Ad Hoc projects as necessary
Requirements:
  • Technical Knowledge of Facilities Management including:
    • Strong technical knowledge of the following: mechanical, electrical, plumbing, HVAC, structural, fire protection, safety systems, civil, low voltage, demolition, housekeeping, security, architectural and energy management
    • Understanding of HVAC, Building Automation Controls (BAC) Energy Management System (EMS), and Computerized Maintenance Management Systems (CMMS)
    • Ability to develop, prepare & present technical reports including Facility Condition Assessments (FCA), multi-year Capital & Master Planning, Energy Conservation Measures (ECM)
    • Must understand and be willing to operate in critical environments such as Vivariums, BL-1, BL-2 and BL_3 Labs
    • Strong Operations Management including:
      • Demonstrated success managing plant operations, maintenance, housekeeping and security across a regional portfolio of buildings
      • Oversee the functioning of building systems including mechanical, electrical, fire/life safety, and elevators
      • Five to seven years of Operations Management experience
    • Business Development including:
      • Assist new business development efforts including client presentations, support of RFQ & RFP response and client relationship management (CRM)
      • Understanding costing and financial models including management fee & full P&L models for: Integrated Facilities Management including high-pressure plant operations, maintenance, environmental services, security, landscaping, security office and transportation functions in a life sciences environment
      • Successfully demonstrate organic and new-business account growth management through business planning
      • Demonstrated success with CRM and client retention tools
      • Ability to perform labor needs analysis to determine proper O&M staffing levels
    • Leadership skills including:
      • Strong customer service skills with demonstrated success managing C-suite clients
      • Excellent verbal and written communication skills and the ability to interact effectively at all levels of management
      • Experience managing union and non-union environments including multiple trade CBAs
      • Ability to develop & implements safety and technical-training programs
    • Financial management including:
      • Strong business and financial acumen with a strong P&L understanding
      • Labor scheduling
      • Understanding of the RFP and costing processes
      • Travel requirements will involve:
        • Flexibility in schedule and the ability to travel 75+% of the time
        • Driver's license with clean driving record & reliable transportation
      What you will need:
      • Bachelor's degree required in a Technical Field (Engineering or Science) with 8-12 years of relevant experience
      • Must have experience in the GxP Research and development Labs in Life Sciences companies or with suppliers of these facilities. Experience with Facility Management service provider is a plus.
      • Experience in the areas of leadership, staffing, selection, training, development, coaching, mentoring, measuring, appraising and rewarding performance and retention is preferred.
      • Ability to lead the exchange of sensitive, complicated and difficult information, convey performance expectations and balance problems.
      • In-depth knowledge of Microsoft Office Products, Word, Excel, Outlook, etc.
      Special Skills:
      • Thorough knowledge of federal, state and local building codes
      • Understanding of facilities management relationships with various client accreditation programs
      • Ability to effectively communicate with customers and subordinates
      • Ability to develop and manage the facility operation's budget
      Job Type:
      • Full-time
      Required experience:
      • Managerial: 5 years
      • Facilities Management in a life sciences environment: 7-10 years