Human Resources Assistant

1 week ago

Pasadena, United States Rusnak Full time
Overview

Are you ready to make the next move for your career? Do you have a passion for luxury cars? We are HIRING and we want to hear from you

JOIN OUR TEAM                 

Rusnak Auto Group is a leader in the automotive industry with a stellar reputation in the Greater Los Angeles and throughout Southern California. Our commitment to serve our customers and win their loyalty has seen us expand to 15 locations with beautiful showrooms in Pasadena, Arcadia, Thousand Oaks, Anaheim Hills, and Loma Linda. With over six decades of success and experience, we strive to satisfy our customers’ exquisite taste by offering 12 extraordinary brands of the most sought after luxury cars.

Our Human Resources Department is seeking a Human Resources Assistant. In this position, you will contribute to the success of Rusnak Group by by providing administrative support in key areas as well as assisting with department projects and initiatives on an as-needed basis.

Rusnak Auto Group is an equal opportunity employer. We are family owned and operated since the 1960s.

WHAT WE OFFER

  • Professional development and opportunities to grow within a well-respected company
  • Competitive Pay
  • Health Insurance Coverage (medical, dental, vision, and life)
  • Comprehensive Benefits Package including Annual Wellness Fair and Employee Assistance Program (EAP)
  • 401(k) Retirement Plan
  • Flexible Spending Account
  • Paid Time-Off (vacation pay, sick pay, holiday pay)
  • Parental Leave
  • Employee Perks (sports games, theme parks, etc.)
  • Employee Referral Bonus Program

*Compensation will be based on experience and skill level. 

*To ensure the safety of our employees and clients, we follow current guidelines and provide face masks and hand sanitizers. We use hospital grade cleaning products and increased cleaning frequency. 

Responsibilities

Provides Effective Support with Benefits Administration

  • Assists with new hire enrollment.
  • Conducts benefits reporting 
  • Assists with benefits inquiries and 401k inquiries.

Effectively and Efficiently Ensures All Personnel Files Are Filed and Maintained Properly

  • Maintains and file all personnel, benefits, background check and termed files daily.
  • Creates benefit and personnel files on an as needed basis.
  • Creates and organizes background check files as needed by Human Resources Representative.
  • Terms employee files by combining personnel, benefits, background, and payroll documents to create termed folder.
  • Transfers I-9 for termed employees to termed I-9 folder issuing a purge date, and tracks I-9 documents for expiration dates.
  • Maintains organization and filing system of file room.
  • Deactivates termed employees in Complí.

Effectively and Efficiently Executes Key Administrative Tasks for Entire Department

  • Prepares documents and packets in preparation for new hire orientation.
  • Works with Human Resources Coordinator to maintain and coordinate office supply orders while ensuring alignment with allocated budget.
  • Coordinates orders and product delivery with various outside vendors.
  • Assists with managing the telephone and voicemails of the general office phone line.
  • Tracks and orders service award pins and coordinate all award certificates.
  • Initiates and coordinates all shipping and mailing needs of department, including inter-office mail, as needed.
  • Coordinates monthly with Marketing Project Manager to ensure Human Resources team has an updated staff directory

Provides Effective Project Support to Human Resources Team As Needed

  • Prepares materials and documents for trainings and meetings.
  • Assists Human Resources Director in compiling forms and data for projects.
  • Provides assistance during department personnel file and compliance audits.
  • Assists Human Resources Coordinator with input of updated employee information in HRB such as change of address or telephone.
  • Assists Human Resources Generalist with input and tracking of Employee Pull Notice (EPN) and termination updates from DMV & Vehicle Insurance Program within 24 hours.
  • Assists Human Resources Generalist with coordination and execution of job fairs and related materials.
Qualifications
  • Must have completed some college coursework in Human Resources, Psychology, Sociology or a relevant discipline.
  • Must have an interest in pursuing a career in Human Resources.
Degree/Diploma Bachelor's Degree : Human Resources, Psychology Desired Licenses Required Valid CA Driver License

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