Administrative Assistant to Transportation

5 days ago

Elkhart, United States Concord Community Schools Full time

CONCORD COMMUNITY SCHOOLS

Job Description

JOB TITLE:  Administrative Assistant, Transportation Department 

TYPE OF POSITION: Classified Hourly

DAYS TO WORK: Full Time

REPORTS TO: Director of Transportation 

POSITION PURPOSE: Provide customer service and assistance regarding transportation operations for Concord Community Schools. 

ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

  1. Answer and direct phone calls.

  1. Retrieve messages from Transportation voice mailbox and answer or direct messages accordingly. 

  1. Greet visitors, ascertain nature of business, and direct visitors to appropriate area.

  1. Activity Bus and Van scheduling.

  1. Assist in answering inquiries of various natures.

  1. Assist in collecting and distributing mail and messages.

  1. Assist in distributing incoming mail and preparing outgoing mail.

  1. Assist in making copies of correspondence or other printed matter.

  1. Proficient with computers and Microsoft Office & Google programs.

  1. Data entry in various transportation software systems.

  1. Assist in filing and other clerical duties as needed.

  1. Assist department with routes, changes and driver assignments.

  2. Performs other duties as assigned by the Director of Transportation.

QUALIFICATIONS:

  • Six months to one year related experience and/or training; or equivalent combination of education and experience.

  • High school diploma.

  • Ability to prepare written reports and correspondence.

  • Skills in human relations.

  • Ability to plan and organize; good work habits.

  • Ability to use machines, tools, and equipment of those commonly associated with this type of work, i.e., intercom, P.A. system, telephone equipment, entry books, etc.

  • The ability to operate all office equipment.

  • Other qualifications that the School Board may require.

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

  • While performing the duties of this job, the employee is regularly required to talk or hear.  The employee is regularly required to sit and talk or hear.  The employee frequently is required to use hands to finger, handle or feel objects, tools, or controls.  The employee is occasionally required to stand, walk, and reach with hands and arms.  The employee may also have to exert up to 10 pounds of force occasionally.

  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is usually moderate.

  • There are no environmental hazards Indicated for this position.

TERMS:  Length of year is 261 days at 8 hours per day and salary to be based on the Classified Salary schedule.

EVALUATION: Evaluation of performance on this job will be in accordance with the provisions in the policy handbook.

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