Administrative HR Assistant

1 week ago

Colorado Springs, United States Securitas Full time
Administrative HR Assistant - Full Time

Location: Denver, CO

Rate: $20.00/HR

What We Offer:

  • Medical, Dental, Vision, Life, AD&D, & Disability Insurance, Plus 401K Options
  • Paid Time Off
  • Paid Weekly
  • Employee Referral Program
  • Virtual Medical Appointments With Telemedicine
  • Discounts On Childcare, Vehicles, Electronics, Cell Phone Plans, Travel & More
  • Free Uniforms & Paid Training - Free Card Guard Class
  • Pet Daycare Discounts
  • Employee Assistance Program & So Much More
JOB SUMMARY:

Performs a variety of administrative support functions, including receptionist, clerical support, data entry, word processing, and uniform maintenance. This is an ideal position for a customer focused individual to learn the core functions of the Human Resources department. This position has opportunity for advancement within the recruiting and HR Generalist team.

Distinguishing Characteristics:

Primary job function is performing general administrative and clerical support.

ESSENTIAL FUNCTIONS:
  • The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
  • All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
  • Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties, or tasks not specifically listed herein.
  • In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.
  • All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.
  1. Provides telephone reception; interacts in a positive manner with staff, customers and the public.
  2. Takes telephone messages, relays messages as appropriate.
  3. Greets visitors to the office; provides information and verifies purpose of visits; notifies employees of visitors who have arrived for appointments or other reasons.
  4. Signs for special deliveries.
  5. Processes incoming and outgoing mail; files documents appropriately.
  6. Prepares accurate letters, memos, and reports in a timely manner.
  7. Assists with payroll, accounts payable and/or accounts receivable processing.
  8. Schedules meetings and conferences and assists with travel reservations.
  9. Gathers marketing data and other information; enters information into databases and produces reports.
  10. Performs a variety of administrative support functions as assigned, including word processing, data entry, completion of forms, filing, and maintaining equipment and uniform inventory.
  11. Performs tasks and duties of a similar nature and scope as required for assigned office.


MINIMUM QUALIFICATIONS AT ENTRY:

Additional qualifications may be specified and receive preference, depending upon the nature of the position.

MINIMUM HIRING STANDARDS:

  • Must be at least 18 years of age.
  • Must have a reliable means of communication.
  • Must have a reliable means of transportation (public or private).
  • Must have the legal right to work in the United States.
  • Must have the ability to speak, read, and write English.
  • Must have a High School Diploma or GED.
  • Must be willing to participate in the Company's pre-employment screening process, including drug screen and background investigation.
  • Prior experience working within a professional office setting with excellent customer service skills.
Education/Experience: High School Diploma or G.E.D. and 1 year of related experience, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company.

Competencies (as demonstrated through experience, training, and/or testing):
  • Understanding of standard office procedures and practices.
  • Basic knowledge of mathematical concepts including computation of rates, ratios, percentages, averages and simple reconciliation.
  • Ability to carry out instructions furnished in written, oral, or diagrammatic form.
  • Ability to use personal computers and office productivity software.
  • Ability to write routine correspondence.
  • Ability to interact effectively at all levels and across diverse cultures.
  • Ability to be an effective team member.
  • Good organizational skills.
  • Courteous and professional telephone manner.
  • Strong customer and results orientation.
WORKING CONDITIONS (Physical/Mental Demands):

With or without reasonable accommodation, requires the physical and mental capacity to effectively perform all essential functions. In addition to other demands, the demands of the job include:
  • Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
  • Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.
  • Required ability to handle multiple tasks concurrently.
  • Computer usage including data entry for prolonged periods.
  • Handling and being exposed to sensitive and confidential information.
  • Regular talking and hearing.
  • Frequent sitting.
  • Occasional walking, reaching with hands and arms, stooping, kneeling, crouching and crawling.
  • Frequent lifting and/or moving up to 10 pounds and occasionally up to 25 pounds.
  • Close vision, distance vision, and ability to adjust focus.


All candidates must be able to pass a drug test and background check

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About Us

Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we're looking for you to join the Securitas team.

About the Team

Our Company Mission:

Securitas' mission is to protect homes, workplaces, and communities by providing the security services they need to protect their assets, safeguard their people, and maintain their ability to generate profits.

Our Values:

Securitas' core values - Integrity, Vigilance and Helpfulness - are the foundation for our employees to build trust with customers, colleagues, and the surrounding community.

Integrity:

Securitas employees are honest and trusted by customers to safeguard their premises and valuables. We don't compromise on integrity and create an open forum for our employees and customers to voice opinions, report improprieties, and share information.

Vigilance:

Seeing, hearing, and evaluating. A Securitas employee is always attentive and often notices things that others don't. Their vigilance is necessary in order to be aware of potential risks or incidents that may take place on our customers' premises.

Helpfulness:

As part of an on-going effort to ensure safety, Securitas employees are always ready to help if an incident occurs that requires intervention regardless of whether or not it is directly related to their job.

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