Administrative Assistant

4 weeks ago

Hampton, Virginia, United States Rock Solid Janitorial Full time
JOB TITLE: Full-Time Administrative Assistant

DEPARTMENT: Administrative Dept.

REPORTS TO: Office Manager

SCHEDULE: Monday - Friday 8:00am to 5:00pm

BASIC PURPOSE/SCOPE

Performs complex and confidential administrative related functions to ensure department/office operations flow smoothly. Types correspondence, reports, and participates in one or more administrative functions such as assisting the Office Manager, HR, and Operations with budgeting, payroll and developing complex spreadsheets that track reports. Provides guidance, direction and information to employees and supervisors on specific situations that may arise pertaining to administrative issues. Should be customer service driven, have a friendly hospitable manner and excellent phone etiquette

PRINCIPAL ACCOUNTABILITIES

Administrative

• Answer telephones and forward messages to appropriate personnel.

• Maintain current and terminated employee files.

• Receive contract bid requests.

• Maintain Key Control Log and Master Key Box.

• Receive and distribute all incoming mail.

• Provide customer service to walk in personnel.

• Accept and assist potential employees with application process.

• Create and prepare requested reports for analysis by President, Vice President and other executives when needed.

• Record and distribute Staff Meeting Minutes to appropriate personnel when needed.

• Prepare and distribute payroll checks and Direct Deposit slips.

• Other administrative tasks as assigned.

Timekeeping

• Review daily reports for budget overages and forward daily reports to appropriate personnel when needed.

• Review employee overtime and forward overtime reports to appropriate personnel when needed.

• Ensure employees are clocked in and out appropriately.

• Other timekeeping tasks as assigned.

• Payroll prep

Contracts

• Create new contract documentation (ie. Startup form, customer satisfaction log, scope of work log) when needed.

• Input new contracts into timekeeping system and assign job pin number when needed.

• Ensure budgets are set with number of employees when needed.

• Setup and maintain no show alerts in timekeeping system for all contracts when needed.

• Input new contract information and periodic schedule into data base when needed.

• Conduct monthly customer satisfaction calls and surveys.

• Receive customer complaints and forward to appropriate manager for resolution.

• Conduct follow up calls with customer on complaints for satisfaction of resolution.

• Compile, review and email monthly reports for billing purposes when needed.

• Order supplies for contracts

• Receive supply orders and make sure they are recorded properly in the warehouse.

• Other contract tasks as assigned.

QUALIFICATIONS

• High School Diploma or GED supplemented with course work in typing, business machine and personal computer operations and three to five years administrative experience.

• Proficient in MS Office Word and Excel and a thorough understanding of computers and the use of internet browsers.

• Knowledge of business machine operations. Must possess excellent business writing, editing and proofreading skills.

• Must possess ability to communicate both orally and in writing.

Salary Description

17.50 per hour

  • Administrative Assistant

    3 weeks ago

    Hampton, Virginia, United States School Administrative Unit 21 Full time

    Position Type: Secretarial/Clerical/Administrative Assistant Date Posted: 5/13/2025 Location: Barnard School, South Hampton S.D. Closing Date: 05/29/2025 Description: South Hampton School District is actively seeking a qualified candidate for the Administrative Assistant to the principal of Barnard School. The position supports the administration and the...

  • Administrative Assistant

    1 week ago

    Hampton, Virginia, United States School Administrative Unit 21 Full time

    Position Type: Secretarial/Clerical/Administrative Assistant Date Posted: 5/13/2025 Location: Barnard School, South Hampton S.D. Closing Date: 05/29/2025 Description: South Hampton School District is actively seeking a qualified candidate for the Administrative Assistant to the principal of Barnard School. The position supports the administration and the...

  • Administrative Assistant

    1 week ago

    Hampton, Virginia, United States CSEngineering Full time

    Job Description Job Description Administrative Assistant**Future Opportunity****Onsite**CSEngineering is looking to add an Administrative Assistant to our growing team This position will help the be the front office's organizational linchpin, managing schedules, files, reports, and communications for senior leadership.JOB RESPONSIBILITIESThe contractor shall...

  • Administrative Assistant- Business Administration

    2 weeks ago

    Hampton, Virginia, United States Hampton University Staff Full time

    The Administrative Assistant for the Department of Business Administration provides comprehensive clerical and administrative support to the Department Chair and faculty. This role is responsible for managing the Chair's calendar, coordinating department meetings and events, handling front desk operations, and serving as a key point of contact for students,...

  • Administrative Assistant Opportunity

    4 days ago

    Hampton, Virginia, United States beBee Careers Full time

    Administrative Support RoleThis administrative assistant position plays a vital role in supporting the school administration and ensuring the effectiveness of the school on a day-to-day basis.The ideal candidate will have a high school diploma, preferably with post-secondary education in business. Previous experience as a secretary or administrative...

  • Administrative Assistant Intern

    4 weeks ago

    Hampton, Virginia, United States VersAbility Resources Full time

    Administrative Assistant InternHampton, VAAdministrative AdministrativeOverview: VersAbility Resources is seeking a detail-oriented and mission-driven Administrative Intern with a degree in Public Policy or a related field to support our Government Contracts team. This role is ideal for someone who is interested in gaining practical experience at the...

  • Administrative Assistant I

    3 weeks ago

    Hampton, Virginia, United States Sentara Full time

    Job Title: Administrative Assistant ISentara Careplex Hospital in Hampton, VA is seeking an Administrative Assistant I for the Inpatient Case Management Team.This role will support a Senior Director, Manager, and Inpatient Case Management team with administrative tasks in an office environment.Responsibilities:Perform administrative tasks to optimize time...

  • Administrative Assistant- Music

    1 week ago

    Hampton, Virginia, United States Hampton University Staff Full time

    Hampton University Department of Music and Performing Arts is seeking an Administrative Assistant to provide administrative and clerical support to the Music and Performing Arts department. The Administrative Assistant will report to the Department Chair and be responsible for responding to all student, faculty and administrative inquiries on the academic...

  • Senior Administrative Assistant

    1 week ago

    Hampton, Virginia, United States beBee Careers Full time

    Job Summary:">">The primary purpose of this position is to provide high-level administrative support to the Vice Chancellor by conducting research, preparing statistical reports, handling information requests, and performing administrative tasks.">This role involves providing administrative assistance to senior management, ensuring smooth operation of the...

  • Administrative Assistant

    4 weeks ago

    Hampton, Virginia, United States reStart Inc Full time

    | Job Title: | Receptionist | Job Category: | Administrative Assistant | Location: | Hampton Roads | Travel Required: | Community Based | Reports to: | Office Manager | Position Type: | Full-Time | | DESCRIPTION: Together Lives Change is seeking a receptionist to join our team. The receptionist must have experience working as a receptionist or Office...