Executive Assistant/Administrator with QuickBooks Experience

2 weeks ago


Novato, United States Procyon TS Full time
Job Title: Executive Assistant/Administrator with QuickBooks Experience

Job Brief:

We are seeking a highly organized and detail-oriented individual with hands-on experience in QuickBooks to join our team on a Full-time basis as an Executive Assistant/Administrator. The role involves providing comprehensive administrative support to ensure the efficient operation of the office or department. The ideal candidate will possess strong QuickBooks skills along with proficiency in office administration.

Responsibilities and Duties:

Office Administration:

Manage office supplies and ensure inventory is well-maintained.

Assist in organizing and scheduling appointments and meetings.

Handle basic administrative tasks such as filing, data entry, and correspondence.

Support day-to-day office operations.

Utilize QuickBooks for financial management and invoicing.

Calendar Management:

Schedule and coordinate appointments, meetings, and events for executives.

Ensure timely reminders and updates on scheduled activities.

Communication and Collaboration:

Manage and screen phone calls, emails, and correspondence.

Draft, proofread, and edit documents, reports, and presentations.

Liaise with internal teams, external partners, vendors, clients, and colleagues effectively.

Expense Management:

Process expense reports and maintain accurate records.

Monitor budgetary adherence for specific projects or initiatives.

Travel Arrangements:

Plan and organize travel itineraries, accommodations, and other arrangements for executives.

Confidentiality:

Maintain the confidentiality of sensitive financial and business information.

Qualifications:

Proven experience in office administration.

Strong attention to detail and accuracy in data entry.

Excellent organizational and time-management skills.

Good communication and interpersonal skills.

Ability to work independently and meet deadlines.

Familiarity with relevant laws and regulations.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks.

Benefits:

Insurance

Dental Insurance

Vision Insurance

401(k)

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