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Buyer - Purchasing

2 months ago

Clinton, United States University of Mississippi Medical Center Full time

Hello,

Thank you for your interest in career opportunities with the University of Mississippi Medical Center. Please review the following instructions prior to submitting your job application:

  • Provide all of your employment history, education, and licenses/certifications/registrations. You will be unable to modify your application after you have submitted it.
  • You must meet all of the job requirements at the time of submitting the application.
  • You can only apply one time to a job requisition.
  • Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
  • Applications must be submitted prior to the close of the recruitment. Once recruitment has closed, applications will no longer be accepted.
After you apply, we will review your qualifications and contact you if your application is among the most highly qualified. Due to the large volume of applications, we are unable to individually respond to all applicants. You may check the status of your application via your Candidate Profile.

Thank you,

Human Resources

Important Applications Instructions:

Please complete this application in entirety by providing all of your work experience, education and certifications/

license. You will be unable to edit/add/change your application once it is submitted.

Job Requisition ID:
R00038431

Job Category:
Professional and Technical

Organization:
SC-Procurement Buyers - Non-Clinical Category Management/Procurement

Location/s:
Central Billing Office-Clinton

Job Title:
Buyer - Purchasing

Job Summary:
Review and approve or reject requisitions in Workday ERP for all hospitals, clinics, academics, and research, in accordance with UMMC policies and procedures and MS state procurement laws, and issue purchase orders for approved requisitions. Issue all capital equipment purchase orders for the organization and collaborate with receiving and asset management for prompt delivery. Issue bill-only purchase orders, time and materials service purchase orders. Provide requisition center training, ongoing support, and troubleshooting for the requesters. Interact with Category Mangement, Value Analysis, Contracts Administration, and the Supply CHain Data team to provide savings to the organization and support the item master integrity. Generate return authorizations in Workday for goods and equipment for the organization. Investigate and resolves invoice discrepancies and vendor disputes. Request sole source and trade-in approval through the state of Mississippi's software platform MAGIC. Utilize various core information systems such as Workday ERP system; electronic data interchange partner; GPO contracts web platforms; ECRI institute; Sharepoint; MAGICc; OpenMarkets, and Med/Surg, Clinical lab, Research, and Non-Acute Care distributors' web platforms. Prepare spreadsheets for data uploads.

Education & Experience

Bachelor's degree in business or related field with or equivalent combination of education/experience.

Certifications, licenses or registration required: Certified Mississippi Purchasing Agent. Mississippi law requires all state purchasing agents to attend CMPA training and pass certification exam. Certification is not a job prerequisite but must be obtained within a reasonable time period after employment begins.

Knowledge, Skills & Abilities

Knowledge of MS procurement laws and UMMC policies and procedures. Skill in the use of computers and related software applications. Verbal and written communication skills. Skill in interacting diplomatically with persons of various educational, social, and cultural backgrounds. Troubleshooting and problem resolution skills. Ability to establish and maintain effective collaborative working relationships with requesting departments. Ability to ensure compliance with applicable procurement and organization regulations, policies, and procedures.

Responsibilities
  • Approves special requisitions for goods and services for all hospitals, clinics, and academic and research departments in compliance with MS state procurement laws and UMMC policies and procedures.
  • Issues purchase orders for all patient care and research consumables, capital equipment, bill-only implants, office supplies, and time and material service agreements in accordance with MS State Procurement Laws. Verifies and documents purchase authority to satisfy audit requirements on all purchase orders.
  • Advises, trains, and assists faculty, staff, and students with new and existing procurement procedures and with functionality and use of Lawson requisition center. Coordinates with vendors, requesting departments, faculty, staff, and students regarding status of purchase orders, deliveries, and problem resolution. Interfaces with information systems to troubleshoot and resolve system and software problems. Collaborates with accounts payable to resolve daily PO/invoice discrepancies, ensures timely invoice payment, and resolves vendor disputes through researching GPO contracts and vendor pricing agreements, and communicating with vendors, receiving department, requesting departments, and data management team.
  • Collaborates with Category Management and requesting departments to provide savings to the organization and improve process flows. Collaborates with data management team to support contract, catalog, pricing, and vendor updates in the Lawson item master. Submits P1s through MS department of finance for sole source approvals and trade-in approvals.
  • Facilitates the return process for the organization by collecting all required documentation and issuing Lawson return authorizations and chargebacks for credit transactions.
  • Maintains competency to effectively utilize core information systems, such as Workday ERP system; Electronic Data Interchange partner; GPO contracts web platforms; ECRI institute; Openmarkets; MAGIC; and med/surg, clinical lab, research, and non-acute care distributors' web platforms; MS excel, and other related applications required to perform buyer job duties. Maintains records and files.
  • The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands
Requires frequent exposure to unpleasant or disagreeable physical environment such as high noise level and exposure to heat and cold, occasional handling or working with potentially dangerous equipment, constant exposure to biohazardous conditions such as risk of radiation exposure, blood borne pathogens, fumes or airborne particles, and/or toxic or caustic chemicals which mandate attention to safety considerations, occasional travelling to offsite locations, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional work produced subject to precise measures of quantity and quality, constant bending, occasional lifting and carrying up to 50 pounds, occasional climbing, constant crouching/stooping, occasional kneeling, occasional pushing/pulling, constant reaching, occasional sitting, frequent standing, frequent twisting, and constant walking. (occasional-up to 20%, frequent-from 21% to 50%, constant-51% or more)

Time Type:
Full time

FLSA Designation/Job Exempt:
No

Pay Class:
Hourly

FTE %:
100

Work Shift:
Day

Benefits Eligibility:
Benefits Eligible

Grant Funded:
No

Job Posting Date:
09/20/2024

Job Closing Date (open until filled if no date specified):