Division Support Assistant

6 days ago

Wheaton, United States DuPage County Health Department Full time
Salary: Depends on Qualifications

Location : 111 N. County Farm Road- Wheaton IL, IL

Job Type: Part Time

Job Number: 24-00964

Service Unit: Organizational Development: HR and Q/C

Department: OD Administration

Opening Date: 12/12/2024

Description

The DuPage County Health Department is proud to announce an opportunity to work in our Organizational Development team as a Division Support Assistant. This part-time role is currently a hybrid position working remotely and on-site out of our Central Public Health Center in Wheaton, IL. The position will be 20 hours a week, with some flexibility within normal business hours.

Can you say benefits? This position offers a full DuPage County benefits package, which includes prorated paid holidays, vacation and personal days. This is also a pension-eligible position.

Responsibilities

  • Assists the department director, or assigned supervisor, with maintaining files, paperwork, and other records of a confidential nature
  • Maintains logs and files related to budgets, accounts payable, purchasing, and/or payroll
  • Makes continuous use of technical and program-related vocabulary
  • Assists internal and external customers with the accurate completion of forms and the process for submittal
  • Answers general inquiries regarding policies or procedures by providing information requiring general interpretation and familiarity with divisional policy and operations
  • Oversees and orders inventory of office supplies, equipment, and services within prescribed procedures and contractual agreements
  • Ensures the efficient flow of office support services
  • Schedules appointments, takes messages, and refers customers to the proper parties
  • Acts as secretary for assigned committees, including preparing agendas and minutes
  • Collects and compiles statistics and information from identified sources
  • Prepares charts, graphs, and tables for presentation or inclusion in reports
  • Composes routine letters and memoranda for supervisory review
  • Composes and types general correspondence, spreadsheets, and reports from rough drafts or general instructions
  • Participates in emergency response activities as assigned
  • Maintains required training, licensure, and/or certification
  • Maintains confidentiality of privileged information and adheres to patient privacy laws
  • Demonstrates sensitivity and understanding of other ethnic groups and cultures
  • Adheres to department guidelines for attendance and punctuality

Requirements

Five years of skilled secretarial and administrative support experience, which included a high volume of public contact and responsibility for preparing correspondence, spreadsheets, and other documents from scratch, or an equivalent combination of training and experience.
Supplemental Information

DuPage County Health Department is an equal opportunity employer. We prohibit discrimination or harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

DuPage County Health Department offers a variety of benefits to meet your needs. Please visit on our Careers Page for more information.

Benefits for Employees
Employees of the DuPage County Health Department may select from a variety of benefits to meet their needs.
Full-time employees are eligible for the following benefits.

Health Department benefits are administered through the DuPage County Government Human Resources Office. Detailed descriptions and premium rates of these plans are available at

Medical Insurance
Blue Cross and Blue Shield of Illinois is our current health insurance provider. Full-Time Health Department employees may select from four medical insurance options: three preferred provider organization (PPO) plans and one health maintenance organization (HMO) plan. You may speak to a doctor anytime through the Teledoc program, which provides access to U.S. board-certified doctors through the convenience of phone or video consults.
Plan participants are also eligible for a variety of added discounts on gym memberships and other health-related products and services. They also have access to the Well on Target program, which provides a convenient, secure website with personalized tools and resources such as health coaching, health assessments, and digital tools to track health information important to you.

Vision Discounts & Insurance
A vision care discount program is available as part of the medical insurance plans. Comprehensive vision insurance is also available.

Prescription Plans
Prescription coverage is available with all medical plans and includes the convenience of a mail-order option. Staff may also use the on-site pharmacy at the Central Public Health Center located in Wheaton.

Dental Insurance
The Delta Dental PPO program allows you to visit any dentist you wish.

Flexible Spending Accounts
Flexible Spending Accounts allow you to set aside money on a pre-tax basis to pay expenses such as those not covered by medical or dental insurance, or day-care costs.

Life Insurance
All full-time employees are provided a $25,000 life insurance policy at no cost to the employee. Supplemental coverage is available for the employee, their spouse, and their children.

Disability Insurance
Employees may elect additional accident and critical illness disability benefits.

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