Administrative Clerk

3 hours ago

Eufaula, United States Best Flow Full time
Company Information: At CARBO, we are a leading provider of high-quality ceramic media solutions tailored for the foundry industry and its various metal casting processes. As a Sales Representative for our Foundry division, your role will be pivotal in serving our customers and propelling our sales strategy by establishing our position as the preferred supplier of ceramic media in these sectors.

Our company specializes in manufacturing and distributing cutting-edge, environmentally responsible, ceramic media products that are designed to optimize efficiency, enhance productivity, and deliver superior results in various industrial processes. With a strong emphasis on innovation, quality, environment, and customer satisfaction, we are committed to delivering advanced solutions that meet the evolving needs of our clients.

Position Summary: The Administrative Support Specialist will play a key role in ensuring smooth and efficient office operations by providing essential administrative and clerical support. Reporting directly to the Office Administrator, this position encompasses a diverse range of responsibilities including greeting visitors, managing incoming calls, and processing both accounting transactions and mail. The successful candidate will excel in multitasking, demonstrating proficiency in preparing and organizing files, creating purchase orders, posting receipts, and handling invoice filings.

Key Roles / Responsibilities:
  • Provide a welcoming atmosphere and manage incoming communications.
  • Handle financial tasks including posting receipts and filing invoices.
  • Process both incoming and outgoing mail.
  • Prepare and Organize Files.
  • Generate and manage purchase orders as needed.
  • Investigate and correct any discrepancies in financial records or other areas.
  • Support various reporting processes including payables, production, materials, and inventory.
  • Monitor and purchase general office supplies as required.
  • Assist in planning and organizing travel, training sessions, meetings, and employee functions.
  • Handle sensitive information with discretion and uphold confidentiality standards.
Required Education, Experience, and Qualifications:
  • A high school education is required.
  • A valid driver's license is required.
  • Experience in general administrative assistance, including accounts payable, is required.
  • A clear and articulate telephone voice is required.
  • Accuracy and timeliness in performing job duties are essential.
  • Proficiency in Microsoft Office products is required.
  • Excellent organizational skills are required.
  • Strong verbal and written communication skills are required.
  • A technical college or undergraduate degree is preferred.
  • Knowledge or experience with SAP computer software is a plus.
Working Conditions:
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift 15 pounds at times.
  • Positions self to install equipment, including under desks.
  • Moves throughout the building to access files.
  • Must be able to comprehend and follow written and oral instructions.
  • Must be able to complete tasks even with frequent interruptions.
  • Must be able to use discretion and independent judgment as needed.
  • Must be able to speak clearly on the phone and to fellow workers.
Benefits:
  • Competitive Compensation Package
  • Medical + Dental + Vision Coverage
  • 401K + Company Match
  • Life Insurance + Long Term Disability Coverage - 100% Company Paid
  • Health Savings Account (HSA)
  • Gym Reimbursement Program
  • Tuition Reimbursement Program
  • Wellness Check Program - Insurance Premium Discounts
  • EAP Resources
  • Paid Holidays
  • Paid Time Off (PTO)

This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and the employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and are subject to change as the needs of the employer and requirements of the job change. Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible.