Contract Management Specialist

1 week ago

Arlington, United States ISI Professional Services Full time
Position Summary:

ISI Professional Services is seeking a Contract Management Specialist (CMS). The contractor provides acquisition support to the Directorate Management Division (DMD), Administration and Contract Liaison Branch (ACLB) at the Pentagon, including directorates and subordinate branches in support of the facility's overall objectives.

The successful candidate will have experience in contract-related administration with Federal construction contracts. They will play a key role in supporting construction projects within a secured facility, coordinating with multiple stakeholders, and ensuring the success of highly technical and sensitive projects. This position will support multiple construction trades on projects valued at a minimum of $1 million each while ensuring close coordination with the Government/Owner on daily construction issues.

Essential Job Functions

  • Provide general direction, establish overall objectives, and plans and carry out analysis of assigned projects as directed.
  • Assist in the formation of Excel spreadsheets, which may include but not limited to: graphs, statistical analysis, and other data that may not be readily available.
  • Assist in the formation of executive presentations.
  • Advise leadership and contracting personnel on matters of contracting policies and procedures.
  • Assist in developing guidance material and/or conducting training for FSD personnel.
  • Maintain various databases that are used to capture contractual data.
  • Assist in creating and maintaining monthly reports for leadership personnel, including ad hoc reports as directed.
  • Prepare special and one-time reports, summaries, or replies to inquiries selecting relevant information from a variety of sources such as reports, documents, correspondence, or other offices.
  • Arrange meetings and take meeting minutes.
  • Organize and maintain a centralized digital filing system. Create, enter, save, retrieve, edit, file, and present text, spreadsheets, and/or charts.
  • Review written correspondence for grammar and punctuation and provide recommendations as needed.
  • The CMS shall be able to work independently, with little to no supervision.


Required Education and Experience:

  1. Education: Bachelor's Degree
  2. Experience: Five (5) years of Acquisition experience, with contract-related administrative/analytic experience of Federal construction contracts.
  3. Technical Expertise: Proficiency in Microsoft Office products with emphasis on: Outlook, Teams, Excel, Word, and PowerPoint (SharePoint experience is a plus)
  1. Good written and oral communication skills.
  2. Secure Facility Experience: Previous experience a plus
  3. Stakeholder Management: Demonstrated experience in communication and coordination among multiple stakeholders, including government agencies, contractors, and other third parties.
  4. Organizational Support: Experience in creating comprehensive summary reports and organizing and maintaining document retrieval that complies with standards.


Physical Requirements:

This job operates in a professional office environment. The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
  • Flexibility related to work hours as project demands arise.
  • Occasionally required to move 5 - 15 pounds.
  • Must remain in a stationary computer position for extended periods.
  • Must be able to walk and stand for extended periods.
Work Setting/Environment/Travel Requirements:
  • Monday through Friday, Normal business hours 8:00 am - 5:00 pm

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